Executive Assistant - Dublin, United States - The Save Mart Companies

The Save Mart Companies Dublin, United States

1 week ago

Part time

Description

ABOUT US

The Save Mart Companies is one of the largest food retailers in California and Nevada. It is home to several well-known brands in food retailing. You might have seen our stores that include Save Mart, Lucky, Lucky California, and Food Maxx. We also have 3 distribution centers and our SMART Transportation trucking firm to transport dry groceries, frozen foods, ice, and novelties to all The Save Mart Companies stores. We are a California grown business, headquartered in the heart of one of the greatest agricultural areas of our nation - Stanislaus County.

The Modesto community is vibrant with great traditions, educational opportunities, and multi-cultural lifestyles. Aside from mild weather year-round, Modesto allows for easy access to many major tourist attractions in California. To the west lies the San Francisco Bay Area (90-miles) and the Santa Cruz Beach (115-miles). To the east is the famed Gold Country "Mother Lode" (50-miles) and a little farther you can find the majestic Sierra Nevada Mountain range, Lake Tahoe (180-miles) and Yosemite National Park (110-miles).

Some of our competitive benefits include exceptionally generous benefits package (Health, Dental, Vision, Life, 401K), Lifelong Learning Educational opportunities, Employee Association (discounted and free tuition options, contests, and support services).

We are currently recruiting for the position of:

Executive Assistant (Part time) - Dublin, CA

The Executive Assistant I provides administrative and functional support to the assigned Executive Leader, by conducting research, preparing statistical reports, handling information requests and performing clerical functions, such as preparing mail distribution, correspondence, receiving visitors, arranging conference calls, and scheduling meetings. The position performs specifically defined administrative tasks and functions for the assigned executive. This position regularly works with all levels of management and multiple departments to complete assignments.

Responsibilities:

Maintain and manage Executive Leader's calendar of upcoming appointments, key events and activities; schedule business travel arrangements and coordinates events and meetings, including preparation and delivery of meeting material.
Provide customer service in regard to ordering and processing of work requests and special needs.
Prepare invoices, reports, memos, correspondence, financial statements, emails presentations and other documents, using word processing, spreadsheet, and database or presentation software.
Conduct research, compile data, and prepare documents for consideration and presentation by Chief Administrative Officer for other executives, committees and boards of directors.
Read incoming memos, submissions and reports to determine their significance and plans their distribution.
Order supplies for common areas (printers, faxes) and other department supply needs.
Attend meetings and records minutes.
Answer phone calls, takes messages, and distributes messages.
Greet visitors and determines whether they should be given access to specific individuals.
Perform general office duties, such as maintaining records, managing databases, and performing intermediate bookkeeping.
File and retrieve corporate documents, records and reports; open, sorts, and distributes incoming correspondence, including faxes and email; maintain logs of offsite files.
Performs other duties as assigned.

Hiring pay range: $

Knowledge, Skills & Abilities:

Knowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership technique, production methods, and coordination of people and resources.
Knowledge of Excel, Word, PowerPoint and related software.
Knowledge of administrative and clerical procedures such as managing files and records, designing forms.
Ability to work with highly sensitive material in a confidential manner
Good analytical, planning, organizational, time management, interpersonal communication, mathematical and project coordination skills.
Proficient 10-key skills.

Experience: 3 Years related experience

Education: High School or GED and/or equivalent experience/training

Other Requirements: Must be able to work overtime, when needed

Work Environment: Office

Reference: req36393

Follow us:
Instagram: @savemart
Facebook: Save Mart
YouTube: @savemartsupermarkets
LinkedIn: The Save Mart Companies

The Save Mart Companies is an Equal Opportunity Employer, and we welcome resumes from individuals who will contribute to our diverse workforce.

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