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    Payroll Administrator - Kansas City, United States - Citadel Electric Group, Inc.

    Citadel Electric Group, Inc.
    Citadel Electric Group, Inc. Kansas City, United States

    3 weeks ago

    Default job background
    Construction / Facilities
    Description

    JOB SUMMARY

    The Payroll Administrator is responsible for timely, accurate processing and recording of all company payroll and benefits, including for union and non-union employees. The Payroll Administrator will be a key member of the accounting team, creating and maintaining payroll and benefit systems and will stay up to date with current issues and laws that affect the company and our employees.

    ESSENTIAL JOB DUTIES

    • Gather, analyze, input, process weekly timesheets into payroll system. Contact supervisors for any missed time/discrepancies and manage exceptions
    • Review and compute wages, and correct errors to ensure the accuracy of earnings and that all changes to payroll are processed correctly
    • Audit time entry reports and review corrections before processing payroll.
    • Keep current with and understand all aspects of payroll including union labor agreements, rates, labor laws and regulations
    • Timely and accurate workers' compensation reporting
    • Process union and non-union employee changes including, but not limited to rate increases, W-4 withholdings, direct deposits, garnishments, and 401k deductions
    • Oversee accuracy of vacation/sick usage and accruals
    • Maintain accurate employee personnel records
    • Enter/maintain all child support and/or any other levies for payroll deductions.
    • Weekly and Monthly preparation of certified payroll reports and wage rate compliance reports for the operations team, general contractors, and/or government authorities
    • Compliance with OCIP and CCIP reporting requirements and regulations
    • Review and input new hire information into the payroll system
    • Process terminations, which includes verifying any unpaid balances, issuing termination pay when necessary, etc.
    • Calculate and prepare timely Payroll tax remittances (Local, State, Federal)
    • Union and Non-Union Employee Benefits administration including enrollment, termination, and reconciling invoice and G/L accounts and timely payments into plans
    • Ensure accuracy of fringe benefit contributions
    • Union Dues remittance
    • Manage workflow to ensure all payroll transactions are processed timely and accurately
    • Provide excellent customer service to employees in the areas of compensation, benefits, taxes, entering time and how to request time off as needed.
    • Perform year-end reporting as needed.
    • Able to deal with sensitive and confidential information
    • Perform traditional human resources duties
    • Assist in audit issues dealing with payroll, certified payroll, insurance, and HR
    • Participation in ad-hoc projects and other administrative tasks as may be required

    MINIMUM QUALIFICATIONS

    • Clear background check
    • 3 to 4 years of payroll experience or accounting experience in the construction industry
    • Exceptional attention to detail

    PREFERRED QUALIFICATIONS

    • Intermediate to Advanced experience in ComputerEase software is a plus
    • Solid understanding of basic accounting principles
    • Construction union payroll experience
    • Understanding Prevailing Wage and Davis Bacon job requirements is a plus
    • Ability to complete complex instructions and to communicate clearly and concisely
    • Ability to work in a fast-paced, dynamic setting while maintaining accuracy and delivering against deadlines
    • Advanced Excel skills highly preferred
    • MS Office and BlueBeam proficient
    • Strong organizational, analytical, time management, and problem-solving skills
    • Capable of taking initiative to drive process change and improvements
    • Accounting software experience highly preferred
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