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    Senior Administrative Assistant - Irving, United States - Exeter Finance

    Exeter Finance
    Exeter Finance Irving, United States

    2 weeks ago

    Default job background
    Description
    At Exeter Finance, we are committed to helping customers find the right financing for their next vehicle purchase.

    By building strong relationships with our customers and network of dealer partners we are able to give options that make sense, getting customers behind the wheel of their car.

    Every team member is integral to our success.

    Whether you're at a servicing center helping customers with their loans, in the field building relationships with dealers, or supporting the company from its corporate offices, you'll enjoy a nurturing, invigorating and positive work environment.


    Our vision is to be a premier finance company and lender of choice known for its People, Performance and Service.

    Job Description

    Job Summary


    The Senior Administrative Assistant provides high-level administrative support to executives and/or senior management by managing a wide variety of day-to-day activities of the office that encompass both organizational and administrative functions.

    Essential workplace office management duties include but are not limited to expense and travel management, budget management, administrative support, and event coordination.

    Job Duties

    Effectively create, plan, and manage event projects for various company or employee-related events.

    Maintain and organize data or materials, including scheduling and coordinating participants with other internal departments to ensure successful event management.


    Initiate and process requisitions related to purchase orders, supply, printing and marketing materials, catering and vendor requests, travel-related expenses and reimbursements, and other necessary requests as needed.


    Responsible for heavy calendar management to coordinate a variety of appointments and meetings; reserves conference rooms and make other necessary arrangements, organizing materials.

    Responsible for the reconciliation of expense accounts. Organize travel arrangements and manage travel schedules to include itineraries, hotel/transportation reservations, and confirmations. Coordinate or attend meetings to record minutes.


    May coordinate logistics for meetings:
    including room setup and catering.

    Performs general office duties, such as ordering supplies, maintaining records, filing, and mail distribution. Answers phone calls and direct calls to appropriate parties or take messages. Greets visitors and determines whether they should be given access to specific individuals. Reads and analyzes incoming memos, mail, submissions, and reports to determine their significance and plan their distribution.

    Develops reports, memos, letters, and other documents, using word processing, spreadsheet, database, or presentation software. Maintains data utilizing Microsoft Office Suite and other database software. Create and maintain organizational charts using Visio.

    Oversees research, compiles data, and prepares materials and documents for consideration and presentation. Prepares board materials including presentations, reports, and documents using BoardVantage and Boardbooks, or similar board platforms.

    Responsible for aiding in own self-development by being available and receptive to all training made available by the company. Ensures compliance with Exeter's policies & procedures, safety, state and federal laws, regulations, and standards.

    Other duties as assigned.

    Education and Work Experience

    Bachelor's degree or educational experience in related field preferred, or relevant work experience.

    Five (5) to Seven (7) plus years or more of equivalent work-related experience. Previous experience in an administrative role or supporting executives preferred.

    Advanced written and spoken (English) communication and administrative skills; excellent telephone manners.


    Advanced proficiency in MS Office Suite products: Word, Excel, Outlook, PowerPoint OneNote, Visio; experience with mail-merges and with customer or donor databases.

    Excellent interpersonal communication skills with the ability to effectively communicate complex. information clearly and concisely and work with staff at various levels.

    Exceptional time-management, planning, and administrative skills.

    Ability to organize and prioritize workload to meet deadlines.

    Ability to work independently and react to changes in plans with a sense of urgency.

    Attention to detail and reliable follow-through with a high level of accuracy.

    Demonstrate a high level of diplomacy, sound judgment, and discretion when dealing with customers and other department staff.

    Experience with office calendaring and scheduling, expense management, and Executive travel coordination.

    High degree of energy, self-motivation, and flexibility.

    Ability to work effectively in a fast-paced work environment.

    Past administrative experience or tenure in a C-Level office setting a plus.

    Compensation Information


    Salary Range:
    $50,752 - $69,472


    Individual compensation packages are based on various factors unique to each candidate including skill set, experience, qualifications, and other job-related reasons.

    Exeter Finance is an Equal Opportunity Employer

    #LI-Hybrid

    Exeter Finance LLC is an Equal Opportunity Employer.

    Individual compensation packages are based on various factors unique to each candidate including

    skill set, experience, qualifications and other job-related reasons.

    24.40 USD-$33.40

    At Exeter Finance, we are committed to helping customers find the right financing for their next vehicle purchase.

    By building strong relationships with our customers and network of dealer partners we are able to provide options that make sense, getting customers behind the wheel of their car.

    Every team member is integral to our success.

    Whether you're at a servicing center helping customers with their loans, in the field building relationships with auto dealers, or supporting the company from its corporate offices, you will enjoy a nurturing, invigorating and positive work environment.


    We offer individually tailored compensation packages with competitive salary and benefits, plus training and development opportunities, team member recognition and awards, and so much more.


    As an equal opportunity employer, we're committed to hiring talented people, including veterans and military family members, who share our commitment to deliver outstanding customer service where we value our people, performance and service by exhibiting a Culture of Excellence.

    If you are a California consumer and would like information about our online and offline privacy practices, please see our "California Consumer Privacy Statement" available here ) .
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