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    Front Desk Administrative Coordinator - Arlington, United States - RE/MAX

    RE/MAX
    RE/MAX Arlington, United States

    3 weeks ago

    Default job background
    Description
    We are a large real estate brokerage located throughout DC and VA. Our office, located in Alexandria, VA, is looking for a candidate to manage the front desk operations. This is a full-time position (9 am - 5 pm Monday-Friday).


    Responsibilities:
    Front desk operations include but are not limited to:

    • Answering multi-line switchboard
    • Distributing mail/packages/faxes
    • Notifying clients of incoming faxes/packages/etc The candidate will be trained on the following office-related duties:
    • Data entry into the accounting system
    • Scanning checks for deposit into the bank account
    • Review paperwork to ensure the contract/listing is complete
    • Notify the appropriate party of any missing documents via email, follow-up emails may be required
    • Obtain missing signatures when applicable
    • And other duties as assigned Qualifications:
    • 2 years front desk management, some accounting, and data entry experience
    • Excellent organizational skills and attention to detail are a MUST
    • Excellent customer service and interpersonal skills; can empathize and build relationships with a variety of personalities
    • Vision and creativity
    • Experience utilizing Internet applications
    • Ability to speak and write English fluently in order to provide excellent telecommunication support to staff and clients
    • Computer literate with experience in Microsoft applications, i.e. Word, Excel, Outlook, Multi-Browser Support
    • Ability to provide good judgment in order to proactively and independently solve problems and make decisions with minimum supervision
    • Ability to manage multiple tasks and work under pressure to meet deadlines
    • Excellent communication skills, good phone manners, and ability to communicate effectively with staff at all levels
    • Ability to work with confidential information
    • Reliable form of transportation
    • All employees are expected to contribute to a positive work environment, help each other, and suggest ways to improve processes Compensation: $15 per hour
    • Front desk operations include but are not limited to:
    • Answering multi-line switchboard
    • Distributing mail/packages/faxes
    • Notifying clients of incoming faxes/packages/etcThe candidate will be trained on the following office-related duties:
    • Data entry into the accounting system
    • Scanning checks for deposit into the bank account
    • Review paperwork to ensure the contract/listing is complete
    • Notify the appropriate party of any missing documents via email, follow-up emails may be required
    • Obtain missing signatures when applicable
    • And other duties as assigned
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