- Cash management: monitor daily cash needs, recommending and executing daily cash movements as needed, and assure timely recording in QuickBooks; prepare and initiate all wires transfers, EFT's, ACH's and bank transfers; record execute all fund activities related to capital calls, distributions/redemptions from investments
- Financial Statements and Accounting Systems: prepare monthly and quarterly financial statement reporting for 6-8 entities, including Balance Sheet, Income Statement, Statement of Cash Flows, and other supporting schedules; reconcile monthly bank and brokerage accounts; record all fund activities related to capital calls, distributions/redemptions, and valuation adjustments; record and track stock distributions and donations, including valuation adjustments; oversee month-end close processes, including preparation of monthly journal entries, account reconciliations and review of P/L for accuracy; review and approve A/P Specialist invoice batches for account code accuracy
- Human Resources: perform bi-weekly payroll processing using ADP (Client Service call in) for <10 employees; prepare journal entry to record salaries and taxes; monitor PTO accruals; supervise background checks; communicate with and act as the main HR contact for household staff and other employees, including sending yearly W-2s to employees
- Income Taxes: prepare and maintain Federal and State tax related documents for multiple taxpayers; coordinate and submit all tax documentation to outside CPA's; and remit electronic tax deposits. Responsible for processing Form 1099's at year-end and assuring collection of Form W-9s from applicable vendors during the year. Maintain and update tax capital account schedules for investment funds
- Maintain relationship with insurance broker. Review and maintain various insurance coverages and policies for homeowners, liability, collections, auto, worker's compensation, etc. Oversee any claims. Responsible for preparing for and overseeing annual worker's compensation audit
- Maintain relationship with primary banking team and brokerage personnel, opening/closing accounts, and keeping all accounts in good standing
- Act as administrator for QuickBooks and ADP for the Family Office, interfacing with vendor and Family Office IT departments for software upgrades or issues
- Perform special projects as assigned, which may make up 10-20% of your time
- 3 + years of relevant experience
- Knowledge of contracting principles and best practices
- Excellent communication and interpersonal skills
- Professional, detail-oriented and accurate
- Proven record of working well in a team environment
- Experience working with wire transfers, general banking activities, and have a thorough understanding of accounting, financial and tax concepts.
- Proficiency with Microsoft Excel, QuickBooks and preferably a working knowledge of either FactSet or Thomson One.
- Pro-active and reliable
- Strong organizational skills
- Good judgment and ability to maintain confidentiality
- $90-110k base, plus full benefits package
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Full Charge Bookkeeper - San Francisco, United States - Evolve Talent Partners
Description
Job Description
Job DescriptionFull Charge Bookkeeper
Family Office
San Francisco, CA
(Hybrid role)
Summary:
Family Office in San Francisco is seeking a Senior Bookkeeper. The Senior Bookkeeper reports directly to the Family Office Controller. Primary duties to include financial statement preparation, cash management, review of general ledger activity, maintenance of various analytical schedules, payroll, insurance, relationship management, and other administrative and operational tasks for the Family Office. The ideal candidate is a self-starter who can meet demanding deadlines and has the ability to interact productively with co-workers and outside service providers.
Responsibilities:
Qualifications:
Compensation:
