Office Coordinator - Berkeley, United States - Cheng Design & Construction, Inc.

Description

Office Coordinator
Cheng Design is seeking an Office Coordinator with full range bookkeeping experience. We're a small, tightly knit firm in Berkeley, and we're looking for a long term addition to our team. We specialize in modern design with custom, non-traditional details. Some items are fabricated in house, while many projects are built by outside general contractors.


Primary responsibilities include:

Provides general office coordination and full-charge bookkeeping (on site only, this is not a remote position):

• All phases of accounting through financial statements including payroll, accounts payable, general ledger and accounts receivables
• Work with our CPA and Business Consultants on a quarterly and annual basis
• Sales tax review for fabrication Sales Orders
• Insurance support and document preparation as needed
• HR support: new employee documents, employee files, office policy
• Answering phones/greeting clients
• Contacts management
• Mail and package distribution
• General supply maintenance
• Scanning, filing and general document control
• Facilities and property care including building security
• Assistance with assembling presentation materials for speaking engagements and Design Review
• Event support, including arranging occasional catering for lunches
• Travel planning

Skills required include:

• QuickBooks Desktop Pro Plus 2022 (required)
• MS Word and Excel required, Powerpoint a plus
• Mailchimp a plus
• Adobe PDF or Bluebeam Studio a plus
• Excellent communication skills
• Ability to prioritize and work quickly
• Ability to juggle multiple projects
• Willingness to take direction and work closely with the CEO and Senior Project Manager
• Ability to work independently
• Fastidious attention to detail
• Strong work ethic
• Desire to do good work and do it well
• Positive attitude

Job Type:
Part-time


Pay:
$ $35.00 per hour

Expected hours: 12 per week


Benefits:

• Paid time off
• Retirement plan

Schedule:

• 4 hour shift

Work Location:
In person