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    PDS Administrator/Administrative Assistant III - Sacramento, United States - AECOM

    AECOM
    AECOM Sacramento, United States

    2 weeks ago

    AECOM background
    Full time
    Description
    Job Description

    AECOM is seeking an Administrator/Administrative Assistant III to be based in Sacramento, CA.

    JOB SUMMARY:

    Under the general direction of the Task Lead, provides high level general administrative support and clerical support within the PDS team in support of infrastructure projects. This position requires resourcefulness, administrative skills, the ability to prioritize and multi-task, change management and adaptability, excellent communication skills, collaboration, team building, and the highest degree of confidentiality.

    JOB RESPONSIBILITIES:

    • Maintain PDS team members calendar and arrange necessary travel.
    • Process expense reports and follow up as needed. Answer Team phone(s), take messages, and assist with any meetings or return messages as requested.
    • Create meeting agendas, prepare meeting minutes and notes, attend various meetings at the Task Leaders request to take notes and identify items for follow up.
    • Create work instructions to aid in the performance of daily administrative work. Maintain meeting room calendar and scheduling, reserve equipment, and assist with webinars as needed.
    • Issue requests for action or information to appropriate staff, interpret requests and help resolve issues or implement action. Review transmittals and materials prepared by others for signature.
    • Maintain tracking systems for incoming and outgoing correspondences, requests, reports, contract modification forms, etc.
    • Assist with or coordinate completion of various deliverables. Assist in the preparation of policies and procedures. Compose and prepare reports requiring a basic understanding of technical matters.
    • Create, format, and maintain other key documents as required.
    • Assist Program Services Team members with various projects and requests such as drafting various letters and forms and assisting with work plan change requests and notices of acceptance as requested.
    Qualifications

    MINIMUM REQUIREMENTS:

    • HS + 4 years of relevant experience or demonstrated equivalency of experience and/or education

    PREFERRED QUALIFICATIONS:

    • Strong experience working in Microsoft Word, Excel, Outlook, and PowerPoint
    • Experience composing and preparing correspondence and reports
    • Demonstrated excellent verbal and written communication skills, and experience
    • Experience managing multiple and changing demands, details, and deadlines
    Additional Information
    • Travel not required for this position.
    • Sponsorship is not available for this position
    • Relocation is not available for this position.

    #LI-EM1

    About AECOM

    AECOM is proud to offer a comprehensive benefits program to meet the diverse needs of our employees. Depending on your employment status, AECOM benefits may include medical, dental, vision, life, AD&D, disability benefits, paid time off, leaves of absence, voluntary benefits, perks, U.S. and global well-being programs, employee assistance program, business travel insurance, service recognition awards, retirement savings plan, and employee stock purchase plan.

    AECOM is the world's trusted infrastructure consulting firm, delivering professional services throughout the project lifecycle – from advisory, planning, design and engineering to program and construction management. On projects spanning transportation, buildings, water, new energy and the environment, our public- and private-sector clients trust us to solve their most complex challenges. Our teams are driven by a common purpose to deliver a better world through our unrivaled technical and digital expertise, a culture of equity, diversity and inclusion, and a commitment to environmental, social and governance priorities. AECOM is a Fortune 500 firm and its Professional Services business had revenue of $14.4 billion in fiscal year 2023. See how we are delivering sustainable legacies for generations to come at and @AECOM.

    Freedom to Grow in a World of Opportunity

    You will have the flexibility you need to do your best work with hybrid work options. Whether you're working from an AECOM office, remote location or at a client site, you will be working in a dynamic environment where your integrity, entrepreneurial spirit and pioneering mindset are championed.

    You will help us foster a culture of equity, diversity and inclusion – a safe and respectful workplace, where we invite everyone to bring their whole selves to work using their unique talents, backgrounds and expertise to create transformational outcomes for our clients.

    AECOM provides a wide array of compensation and benefits programs to meet the diverse needs of our employees and their families. We also provide a robust global well-being program. We're the world's trusted global infrastructure firm, and we're in this together – your growth and success are ours too.

    Join us, and you'll get all the benefits of being a part of a global, publicly traded firm – access to industry-leading technology and thinking and transformational work with big impact and work flexibility. As an Equal Opportunity Employer, we believe in each person's potential, and we'll help you reach yours.

    All your information will be kept confidential according to EEO guidelines.

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