- Work with project controls and project management personnel to understand appropriate job codes, cost codes, and general ledger account codes for use in posting accounts payable, billings, and payroll transactions.
- Assist in the setup and close-out of jobs in the accounting system and entry of information relevant to accounts payable, billing, and payroll duties.
- Review material invoices to reconcile quantities and amounts with purchase orders and packing slips. Confirm accuracy of sales tax rates, calculations, and amounts on invoices.
- Assemble cost transaction documentation for billings including charges for union labor, non-union labor, materials, subcontracts, general conditions services, and construction rental equipment.
- Prepare customer billings with their format, frequency, charges, and rates consistent with requirements identified in the customer contract agreement.
- Collaborate with project managers on the review and submission of customer billings to ensure charges are appropriate and accurate, and billings are submitted timely.
- Coordinate with subcontractors on the timely submission of payment applications to be included in customer billing and on ensuring provided documentation aligns with customer requirements.
- Support project controls personnel in the administration and entry of labor billing rates that are set up by customer or project.
- After customer approval of billing, post it in the accounting system, and then proactively work with customers on prompt payment based on the contract terms.
- Assist in the collection and entry of payroll timesheets for union construction workers on a daily and weekly basis.
- Ensure a daily focus on working as a team player, being diligent and meticulous in approach to duties, taking the initiative to solve problems, and seeing tasks through to completion in a timely manner.
- Complete additional project accounting tasks as necessary to support the project, operating group, and corporate objectives.
- Responsibilities may vary between working with a single large project or with multiple smaller projects simultaneously.
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Project Accounting Specialist II - Waukesha, United States - The Boldt Company
Description
Job DescriptionHOW YOUR ROLE FITS INTO BOLDT:
The Project Accounting Specialist II works directly with the construction project team(s) to provide project accounting support and complete project administrative tasks in the areas of accounts payable, customer billings, accounts receivable, basic general ledger accounting, cost accounting, and payroll processing. This role will be immersed in the project, with exposure to and support of the professional fields of project management, project controls, architecture, engineering, and construction.
Honesty, fairness, hard work, performance, and a love of construction are what we value.
The ideal team player at Boldt is humble, hungry, smart, reliable & gritty.
Required Skills
What we expect from you:
•Associate degree in accounting preferred; a combination of education/training and experience may be considered in lieu of education.
•Minimum of 2 years of related construction (with a general contractor) project accounting experience preferred.
•Basic knowledge of construction project accounting principles and processes for accounts payable, customer billings, and payroll timesheets.
•Proficient in Microsoft Word, Outlook, and Excel; and skilled in Adobe or Bluebeam PDF software.
•This role may require a valid Driver's License and clear Motor Vehicle Report.
Physical Requirements and Working Conditions:
While performing the duties of this job, the employee is occasionally required to position objects and operate tools or controls. Employee frequently uses computer keyboard. The employee is occasionally required to position self to maneuver in confined or awkward spaces. The employee regularly is required to remain in a stationary position and move to access people or machinery or workspaces. Employee is occasionally required to ascend and/or descend a ladder or stairs to reach work areas. The employee must regularly move up to 10 pounds and occasionally move up to 25 pounds. The employee is regularly required to travel (as vehicle driver and as passenger on various modes of transportation) and frequently performs work on-site at construction work sites. Specific abilities required by this job include close vision, peripheral vision, depth perception, and the ability to adjust focus. Employee views computer monitor frequently. The employee is required to be able to effectively communicate while on the job site and throughout the completion of duties.
The working conditions of this positionrequires the employee to work both inside and outside in heat/cold, wet/humid, and dry/aridconditions. Frequently required to use personal protective equipment to maintain safety and prevent exposure to harmful materials. The environment for which this position functions may be exposed to prolonged loud noises and may contain scents and fragrances. May be requested to work overtime and weekends.
The Boldt Company is an Equal Opportunity Employer
Disclaimer: This job description is intended to be a summary of the primary essential duties and responsibilities of this position. The job description is not intended to be inclusive of all duties an individual in this position might be asked to perform or all the qualifications that may be required either now or in the future. Other duties, responsibilities and activities may be assigned or changed at any time.
Individuals in this role may be subject to annual Motor Vehicle Records check. Outcome of any MVR checks conducted may negatively impact the persons' ability to participate in any vehicle program provided by the company, including but not limited to the ability to drive a personal vehicle on behalf of the Boldt Company or rent a vehicle through the Boldt Company travel provider, for a period of up to 1 year.
