- Staff the Madison office front desk and answer incoming phone calls during normal business hours.
- Assist in scheduling for the Chair in consultation with the Chief of Staff.
- Own follow-up on to-do items in the Chair's inbox as assigned.
- Assist in coordinating travel arrangements and occasionally drive the Chair to meetings or events, ensuring a timely arrival.
- Compile the slides for weekly All Staff meetings, keep meeting notes and recordings organized and updated, and send out follow-up messages to All Staff with meeting highlights.
- Manage the organization's general info email inbox.
- Partner with Senior Leadership in updating the organization-wide events calendar, ensuring it is as inclusive and comprehensive as possible.
- Complete additional administrative tasks as requested by Senior Leadership including ordering and tracking gifts and flowers sent to friends of the party
- On-year requirements include working outside of normal work hours; including canvassing and other election preparation as necessary.
- Growth Mindset - Able to take and implement feedback.
- Relentlessly Goal-Oriented - Enjoys working toward and achieving ambitious goals. Keeps calm in stressful situations. Has the capacity and willingness to work long hours during peak season, rolling up their sleeves and getting the work done.
- Cultural Competency - Able to build authentic relationships across lines of difference, such as race, ethnicity, sexual orientation, class, ability, gender identity, citizenship status, or other identities. Understands how to take an inclusive lens into all aspects of work.
- Organizational Skills - Demonstrated ability to handle incoming information from several mediums while remaining incredibly organized and establishing time to look ahead and potential scheduling issues.
- Confidentiality Management - Must have the ability to navigate multiple sources of confidential information with discretion.
- Experience with scheduling and the ability to handle multiple calendars with the intention of looking ahead and avoiding any overlaps.
- Inbox organization and management experience.
- Customer service experience.
- Experience of working in a political party or on an election campaign.
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Staff Assistant - Madison, United States - Democratic Party of Wisconsin
Description
Job Description
Job DescriptionJob Title: Staff Assistant
Reports to: Chief of Staff
Salary: $43,000 - $54,000/annually, generous benefits package
Location: Madison or Milwaukee, WI (Please note: Employment with the Democratic Party of Wisconsin requires residence or willingness to relocate to the state of Wisconsin.)
Start date: Summer 2024
Application Deadline: May 2024 (Applications are considered on a rolling basis. Deadlines may be shortened or extended as necessary. There is no guarantee this posting will remain open until the deadline or be closed on the deadline. This is a suggested timeframe based on organization needs.)
About The Democratic Party of Wisconsin: WisDems is nationally recognized as one of the country's highest-performing and most pivotal political organizations. During the 2024 cycle, WisDems will drive massive programs to defend the Democratic majority in the United States Senate by re-electing Senator Tammy Baldwin, to re-elect President Biden for a second term, elect progressive candidates up and down the ballot, and work to build volunteer-led coalitions for the long term. WisDems' work is grounded in inclusion, respect, and empowerment across race, gender, other dimensions of identity, and the rural/suburban/urban divide. Our work continues year-round, collaborating with partners to build a movement that delivers meaningful change for all Wisconsinites. We seek outstanding applicants who share our values and vision to join the team, help win elections, and build a future where everyone can thrive.
The Opportunity: In this role, you will report to the Chief of Staff and help direct the flow of incoming inquiries to the correct department by staffing the front desk at the Madison office, answering the main phone line, and managing the organizational info email inbox. You will also assist the Chief of Staff in scheduling for the Chair and follow up in his inbox.
Job Responsibilities:
Qualifications (Required):
Qualifications (Preferred):
Benefits: Great benefits including; excellent health care ($1/month), dental ($1/month), vision ($1/month), life insurance (free), short term and long-term disability (free), TalkSpace virtual therapy, free Calm premium subscription, mileage reimbursement, monthly cell phone stipend, paid vacation days (starting at 10 days), retirement plan with 3% employer match, 3 floating holidays, 9 paid holidays.
Equity and Inclusion: The Democratic Party of Wisconsin has a vision for a deeply inclusive and diverse party organization, membership, and electorate. In order to be successful at the Democratic Party of Wisconsin candidates must have the cultural competence to successfully work with a diverse array of constituency groups. We especially strongly encourage applicants with close ties to Black, Indigenous, AAPI, Latinx, Muslim, non-English-speaking, disability, and LGBTQIA+ communities. The Democratic Party of Wisconsin is an Equal Opportunity Employer.
Note on COVID-19: Candidates will be required to verify that they are fully vaccinated against COVID-19 upon commencing employment, except where prohibited by law. Fully vaccinated includes receiving any booster shots recommended by the CDC or other public health authorities within the timeframe recommended. Reasonable accommodations due to disability, medical condition, or bona fide religious belief will be considered on a case-by-case basis for exemptions to this requirement in accordance with applicable law.
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