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Administrative Coordinator
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Head of Technical Operations
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Logistics Coordinator - Florida, United States - City of Gainesville
Description
If you are an Internal City Employee, Retiree or Dependent/Survivor of a City Employee please apply internally via Career Icon in your Workday account.
Make a dierence in the community you live in As a Community Builder-an employee with the City of Gainesville- you will have a direct hand in building and improving your community and making a visible impact on the lives of your neighbors.
Working for local government is more than a job, it's a chance to contribute to community success and to help enhance the Gainesville way of life.
GG_Parks, Recreation andCultural Affairs:
Parks, Recreation and Cultural Affairs Administration
This is professional work monitoring project budgets, preparing contracts and requisitions, applying for permits, coordinating utility work and plan set reviews, drafting requests for proposals, soliciting bids from suppliers, processing invoices, maintaining certificates of insurance, scheduling meetings, notorizing project documents, assisting with the facilitation of public open houses and other general administrative duties and responsibilities.
This is professional work monitoring project budgets, preparing contracts and requisitions, applying for permits, coordinating utility work and plan set reviews, drafting requests for proposals, soliciting bids from suppliers, processing invoices, maintaining certificates of insurance, scheduling meetings, notarizing project documents, assisting with the facilitation of public open houses and other general administrative duties and responsibilities.
Performance of lower level duties may be required.Acts as buyer for work less than $50,000 and works with the City's procurement office to solicit bids in excess of these amounts.
Facilitates contract execution by uploading through City software for reviews and signatures. Reviews and uploads documents to City software for City Commission and General Policy Committee meetings. Maintains digital records of all contracts.Monitors project budgets and collaborates with the Wild Spaces & Public Places Director to establish and administer long-range capital improvement plans.
Works in City enterprise resource planning (ERP) software.Johns River Water Management District and other agencies to get projects permitted.
Acts as the Project Manager Assistant, reviews contracts and drafts legal documents.
Processes invoices for all Wild Spaces & Public Places projects.
Schedules meetings and other general administrative duties and responsibilities such as preparing agendas, taking minutes, receiving and tracking partnership funding opportunities (to include grants), preparing monthly account statements, etc.
Maintains digital records of all certificates of insurance for active suppliers.Assists with the facilitation of public open houses and project celebrations.
and four (4) years of administrative experience.
Considerable knowledge of local government functions, policies and procedures.
Knowledge of governmental purchasing policies and procedures.
Ability to analyze and prepare financial forecasting and statistical reports.
Ability to prepare bid packages, analyze bids and perform other necessary purchasing functions.
Ability to communicate effectively, both orally and in writing.
Possess proficient Microsoft Office skills.
Work is primarily in an office environment.
All 'regular' employees are eligible for traditional benets such as health insurance, life insurance, paid leave, 11 paid a holidays a year, a pension plan and a deferred compensation plan, but we also o er great things like on-site tness centers, tuition reimbursement, on-site medical sta and a wellness program to keep you healthy and happy.
Minorities, women and individuals with disabilities are encouraged to apply. Individuals with a disability, who require special accommodations during the selection process, should notify the Human Resources Department at or TDD/TTY atVeterans' Preference
Veterans are encouraged to apply. Veterans' Preference ensures that veterans and eligible persons are given consideration at each step of the selection process.
However, preference does not guarantee that a veteran or other eligible person will be the candidate selected to fill the position.
specifies who is eligible for Veterans' Preference. State of Florida residency is not required for Veterans' Preference.If you are unable to apply online due to a disability, contact recruiting at .
