Jobs
>
San Diego

    Document Control Specialist - San Diego, United States - Garden Homes

    Garden Homes
    Garden Homes San Diego, United States

    3 days ago

    Default job background
    Description
    SUMMARY:

    The Document Control Specialist is responsible for managing company documents while also ensuring their accuracy, quality and integrity. Help adhere to record retention policies, safeguard information, and retrieve data more effectively. Ensure company staff, vendors, and sub-contractors have the most up to date set of documents.

    ESSENTIAL DUTIES & RESPONSIBILITIES:

    The Document Control Specialist's duties and responsibilities include, but are not limited to, the following:

    Prepare, review and maintain accurate records.

    Provides customer service and support to internal departments and clients.

    Generates reports as needed or requested.

    Works closely with the Regional Facilities Manager to ensure continuity.

    Store, manage, and track company documents.

    Scan, image, organize, and maintain documents, adhering to the company's document lifecycle procedures.

    Archive inactive records in accordance with the records retention schedule.

    Control and maintain the retrieval of documents.

    Training employees on records management procedures and policies, which include documentation, retention, retrieval, destruction and disaster recovery.

    Ensure all appropriate documents are posted to the project database and provides assistance to vendors as needed.

    Follow up with vendors, company staff, and sub-contractors to ensure they have latest set of relevant documents.

    Update the project contract/CO/PO logs on a daily basis.

    Generate Contracts, Change Orders, and Purchase orders based off buyer's email.

    Email Contract/CO/PO to accounting and project administrator.

    Update folders on V-Drive to include all purchasing information.

    QUALIFICATIONS:

    To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or ability required. Reasonable accommodations are available, upon request, to assist qualified persons with disabilities to perform the essential functions of the job, as needed.

    EDUCATION/EXPERIENCE:

    4 to 5 years' related experience and/ or training; or equivalent of education and experience.

    TECHNICAL SKILLS REQUIRED:

    To perform this job successfully, an individual must be proficient in Microsoft Office Suite.

    PHYSICAL DEMANDS:

    Regularly required to sit, stand, walk, stoop, bend, squat, open doors, and may be required to climb/ descend stairs. Regularly required to be on-site at assigned properties in order to perform duties and responsibilities, including walking the properties and inspecting units and stair wells.

    Ability to operate standard office equipment, including computers, telephones, copiers, scanner, and do filing.

    Must be able to lift, push, pull, carry, and/ or move up to 50 pounds.

    COMMUNICATIONS:

    Must be able to communicate effectively (orally and written) in a professional manner on a regular basis with management and co-workers within the company as well as residents and outside vendors. Works well as part of a team. Follows instructions and responds to management's direction. Takes constructive criticism and uses it as a learning tool.

    SUPERVISORY RESPONSIBILITIES:
    • This position does not have supervisory responsibilities.
    ATTENDANCE AND PUNCTUALITY:

    Is reliable and consistently at work and on time; willing to travel, and work evenings, weekends, and holidays, as needed.

    TRAVEL

    Travel may be required within the Southern California and Arizona Region.

    OTHER COMPETENCY REQUIREMENTS FOR EFFECTIVE PERFORMANC

    An energetic, positive, ethical and enthusiastic leader with strong people management skills. Effective communicator, trainer and motivator. Inspires trust, respect and loyal team relationships.

    Understands business objectives (focus on profitability, quality, professionalism, efficiency and effective use of time), and is results driven. Develops practical strategies to achieve business objectives. Makes sound business decisions.

    Excels in a fast paced, dynamic environment; ability to adapt to changing priorities; remains organized and focused under pressure; able to meet deadlines.

    Calmly and effectively manages conflict, difficult and/or emotional situations; focusing on resolving issues and achieving an effective solution, rather than on blame.

    General understanding of company's policies and laws applicable to the conduct of business; follows and enforces such policies and laws.

    Works independently with little or only general supervision.

    Is accountable for the responsibilities of the position; accepts constructive criticism in a positive manner.

    Ability to plan, budget, schedule staff and resources effectively and efficiently.

    Treats others with respect; shows sensitivity to and respect for cultural differences; supports diverse workforce and helps to ensure a workplace and living community free from unlawful discrimination and harassment.

    Maintains confidentiality and discretion with regard to sensitive proprietary and confidential information of Company, residents, and customers.

    Pay range: $23-$34/hr

    GC Service Corp. is an equal opportunity employer, veterans and disabled.
  • Psomas

    Document Control Specialist

    4 days ago

    Psomas San Diego, United States

    Our Construction Management Team in San Diego has an opportunity for a talented Document Control Specialist . Explore this opportunity with Psomas and apply today · As our Document Control Specialist, you will manage the dissemination of project documents to project staff, mainta ...

  • Fairbanks Morse Defense

    Associate Controls Specialist

    3 weeks ago

    Fairbanks Morse Defense San Diego, United States

    Mission-Driven. Honor-Bound. Fairbanks Morse Defense. What's your calling? · For the men and women of Fairbanks Morse Defense it's the rapid and effective support of the fleets that entrust us to design, develop, and deliver the best naval power technology on the planet. We're on ...

  • Malin Space Science Systems

    Document Control Specialist

    3 weeks ago

    Malin Space Science Systems San Diego, United States

    Document Control Specialist (San Diego, CA) · Malin Space Science Systems (MSSS) is a private technology company that designs, develops and operates space camera systems for government and commercial aerospace customers and provides services in spacecraft instrument operations an ...

  • Department of Food & Agriculture

    agricultural pest control specialist

    2 weeks ago

    Department of Food & Agriculture San Diego County, United States

    Job Description and Duties · Per CCR 249.3, this job control may be used to fill subsequent vacancies. · Under general supervision of an Agricultural Pest Control Supervisor, the incumbent performs technical control and eradication activities for the daily operations of an entir ...

  • The Fountain Group

    Senior Document Control Specialist

    1 week ago

    The Fountain Group San Diego, United States

    Hello, · Currently I have an opening for a · Documentation Specialist · located in · San Diego, CA. · Details for the position are as follows: · Job Description: · Skills: Have a strong background with quality systems · Have experience with documentation releases through a ...

  • The Fountain Group

    Senior Document Control Specialist

    1 week ago

    The Fountain Group San Diego, United States

    Hello,Currently I have an opening for a Documentation Specialist located in San Diego, CA. Details for the position are as follows:Job Description:Skills: Have a strong background with quality systemsHave experience with documentation releases through a document management system ...

  • Encore

    Inventory Control Specialist

    1 week ago

    Encore San Diego, United States

    The approximate hourly range is based on skills and experience $ $27.00 per hour. · Position Overview · The Inventory Control Specialist will be responsible for a variety of warehousing duties as well as continuously improving all aspects of inventory management, control and accu ...

  • Discover Echo Inc.

    Inventory Control Specialist

    1 week ago

    Discover Echo Inc. San Diego, United States

    Make an Impact Discover Echo is a revolutionary company that has redesigned microscopy for the life sciences landscape. Our unique hybrid microscopes are used around the world by educators, scientists, and researchers for cutting-edge applications. With progressive design, we emp ...

  • Psomas

    Document Control Specialist

    1 week ago

    Psomas San Diego, United States

    **About being our Document Control Specialist** · As our **Document Control Specialist, **you will manage the dissemination of project documents to project staff, maintains both hard copy and electronic files, responds to records requests, and prepares project files and administr ...

  • Agiletee, Inc.

    Project Controls Specialist

    3 days ago

    Agiletee, Inc. San Diego, United States

    **Introduction to the job** · Why join our team? · Agiletee is a small woman-owned business based in San Diego that provides program and project management services to clients. · Because we are a small business with low overhead, Agiletee has the flexibility of offering a very co ...

  • Sharp Healthcare

    Document Control Specialist

    3 weeks ago

    Sharp Healthcare San Diego, United States

    [H.S. Diploma or Equivalent; Associate's Degree; Bachelor's Degree · **Hours**: · **Shift Start Time**: · Variable · **Shift End Time**: · Variable · **AWS Hours Requirement**: · 8/40 - 8 Hour Shift · **Additional Shift Information**: · **Weekend Requirements**: · As Needed · **O ...

  • Sharp HealthCare

    Inventory Control Specialist

    1 week ago

    Sharp HealthCare San Diego, United States Part time

    Facility: Ruffin Road · City San Diego · Department · Job Status · Regular · Shift · Day · FTE · 0.45 · Shift Start Time · Shift End Time · Powered Pallett Jack Certification - Various-Employee provides certificate; H.S. Diploma or Equivalent · Hours : · Shift Start Time: · 7:30 ...

  • RIT Solutions Inc

    Document Control Specialist

    2 weeks ago

    RIT Solutions Inc San Diego, United States

    Job Role: Records Information Specialist/Document Control · Job Location: 5600 Carroll Canyon Rd San Diego, CA 92121 · **Job Type**: Contracts · One online excel test is required · **Job Description**: · The primary responsibilities for the SR. Records Information Specialist are ...

  • Encore Global

    Inventory Control Specialist

    1 day ago

    Encore Global San Diego, United States

    The approximate hourly range is based on skills and experience $ $27.00 per hour. · Position Overview · The Inventory Control Specialist will be responsible for a variety of warehousing duties as well as continuously improving all aspects of inventory management, control and accu ...

  • Insight Global

    Quality Control Specialist

    3 weeks ago

    Insight Global San Diego, United States

    Conduct quality inspections on Naval electronics systems to ensure compliance with established standards. * Develop and implement quality control procedures to improve efficiency and reduce defects. * Work with engineering teams to identify and resolve quality issues. * Maintain ...

  • Tactical Engineering Analysis

    Operations Control Center Specialist

    4 weeks ago

    Tactical Engineering Analysis San Diego, United States

    Overview: · We are currently seeking an Operations Control Center Specialist to support Link 16 SSA capabilities at NIWC Pacific. · Responsibilities: · Essential Functions/Job Duties: · Provide Subject Matter Expertise (SME) for access control (Operation Control Center - OCC), s ...

  • SEKISUI Diagnostics, LLC

    Manufacturing Change Control Specialist

    3 days ago

    SEKISUI Diagnostics, LLC San Diego, United States

    As a **Change Control Specialist**, you will be responsible for implementing and maintaining quality assessments for proves change notices/orders. You will lead validation, generating documentation for new manufacturing procedures, rolling out new equipment and managing the instr ...

  • Alliance Clinical Network

    Regulatory Quality Control Specialist

    2 weeks ago

    Alliance Clinical Network San Diego, United States

    **SUMMARY**:The Regulatory QC Specialist is responsible for ensuring research compliance with protocols, federal regulations, industry guidelines and company Standard Operating Procedures. This position requires ongoing knowledge of GCP/ICH guidelines and the federal regulations ...

  • Builders FirstSource

    Inventory Control Specialist II General Administrative

    1 day ago

    Builders FirstSource La Mesa, United States

    The Dixieline Lumber and Home Centers are conveniently located throughout San Diego County, offering both homeowners and contractors complete customer service. Our sales staff can help select the proper hardware, tools and supplies needed for just about any project. Today, Dixiel ...

  • Builders FirstSource

    Inventory Control Specialist II General Administrative

    6 days ago

    Builders FirstSource La Mesa, United States

    · Under limited direction, maintains proper inventory levels by monitoring stock and generating purchase orders as needed in accordance with replenishment guidelines. · Investigates and corrects inventory discrepancies. · Places special orders and ensure pricing is accurate. ...