Executive Assistant - Newport Beach
2 days ago
Job description
Ready to step into an Executive Assistant role where your precision, discretion, and proactive thinking truly shape the day to day success of a dynamic CEO?Join a rapidly expanding fitness organisation with ambitious growth plans, strong community presence, and a reputation for operational excellence. With multiple locations and a clear commercial strategy, this business is scaling with intent. Leadership is hands on, performance focused, and committed to building the systems, structure, and accountability needed for sustained growth.
We're seeking an experienced Executive Assistant to the President/CEO who thrives in high trust, fast paced environments.
This Executive Assistant role is pivotal in ensuring the CEO's time is protected, priorities remain aligned to company objectives, and communication flows seamlessly across senior leadership, board members, and external partners.
You will operate as a true strategic partner, not just administrative support.What's in it for you
Direct exposure to executive decision making and company strategy
High visibility role at the centre of a scaling multi site organisation
Opportunity to streamline processes and enhance executive productivity
Collaborative, accountable culture with clear growth ambitions
Competitive base of $85k to $100k + benefits
You'll be responsible for
Managing a complex executive calendar across strategic meetings, operational reviews, investor discussions, and travel
Acting as gatekeeper for inbox, calls, and meeting requests to ensure focus on high value priorities
Preparing professional correspondence, reports, and PowerPoint presentations for internal and external audiences
Coordinating executive and leadership meetings including agenda preparation, detailed note taking, and action tracking
Supporting strategic initiatives by tracking deadlines, KPIs, deliverables, and cross functional alignment
Managing domestic and international travel logistics including detailed travel briefs and expense reporting
You'll need
5+ years experience as an Executive Assistant supporting C suite executives
Advanced proficiency in Microsoft Office Suite including Outlook, Word, Excel, and PowerPoint, with familiarity using project management tools
Strong executive level calendar, inbox, and task management expertise
Experience within fitness, hospitality, or retail environments preferred
Exceptional written and verbal communication skills
High levels of professionalism, discretion, and confidentiality
A proactive mindset with strong organisational and problem solving capability
Location:
Fully office based in Newport Beach, CA. Standard office hours Monday to Friday.
Our client is committed to employment equity and encourages applications from all qualified individuals.
All candidates will be considered without regard to race, gender, age, national origin, disability, or any other characteristic protected by law.
Every application will be reviewed by a real person and responded to.Similar jobs
The Executive Assistant provides support to Olympus' Newport Beach office's leadership, · Serves as the executives' eyes and ears, relieving the executive and his staff of administrative duties and ensuring · the executive is on schedule and meets deadlines. · ...
1 week ago
This part-time hybrid role of Executive Assistant provides comprehensive executive administrative assistance, · support deal flow management, · and ensure smooth administrative operations. · ...
1 week ago
We are partnering with a highly accomplished entrepreneur and investor in the search for an exceptional Executive Assistant to serve as a true right hand.This is a demanding, fast-paced role supporting a principal with direct communication style. · Manage complex calendars and in ...
1 month ago
This position involves providing administrative support to C-level executives at Evolus. · Key responsibilities include prioritizing daily activities, coordinating meetings, · and managing complex travel arrangements. · Provide comprehensive administrative support to the CEO, CFO ...
3 days ago
We are seeking an experienced and driven Executive Assistant to join our team, reporting to the CEO. This individual is someone who can thrive in a fast-paced, collaborative environment to help develop and drive the overall success of the company. · Provide comprehensive administ ...
3 days ago
Anaplan is seeking a high-energy Executive Assistant to support one of Anaplan's Sales Executives as well as additional sales leaders while also providing support to their Go-to-Market (GTM) team. · We believe attracting and retaining the best talent and fostering an inclusive cu ...
4 days ago
We are seeking a highly organized and adaptable Executive Assistant to support our Chief Revenue Officer, Chief Financial Officer and Americas Regional Team. · We'll coordinate complex calendars and travel, · streamline meeting logistics, · manage expense processes · and reportin ...
1 month ago
This role will be supporting one lead broker. However that Broker does have a team that reports under them so there will be needs that come from other individuals on that team. · Event Planning · Scheduling meetings · Client Management ...
3 weeks ago
We are seeking an experienced Office Coordinator to provide strategic and administrative support for our senior executives and consultants, manage our CRM, provide administrative and receptionist support, and manage day-to-day office tasks. · This role requires exceptional organi ...
1 month ago
We are seeking an experienced Office Coordinator to provide strategic and administrative support for our senior executives and consultants, manage our CRM, provide administrative and receptionist support, and manage day-to-day office tasks. · ...
1 month ago
+In this role, you'll be the trusted partner to Hoag Executive Leadership ensuring smooth operations so they can focus on advancing healthcare for our community. · +Build strong collaborative relationships with executive leaders. · +Oversee day-to-day operations calendars and con ...
1 month ago
We are seeking a proactive detail-oriented highly organized Office Assistant/Executive Assistant to support leadership and ensure the smooth operation of the office. · Provide high-level administrative support to executive(s) including calendar management travel coordination and ...
2 weeks ago
We are seeking a proactive, detail-oriented and highly organized Office Assistant/Executive Assistant to support leadership and ensure the smooth operation of the office. · Bachelor's degree or equivalent work experience. · Minimum 5 years of experience in an executive support or ...
2 weeks ago
The Law Office of Susan A. Katzen is seeking a Senior Executive Assistant & Operations Systems Lead to support Managing Attorney and leadership team. · This role is ideal for seasoned Executive Assistant who loves owning busy calendar, building systems and workflows, · and being ...
1 month ago
We are seeking a highly organized, proactive Executive Administrative Assistant to support our Director of Administration and leadership team. This is a trusted, high-responsibility role for someone who thrives in a professional services environment and takes pride in operational ...
2 weeks ago
We are seeking a versatile and dynamic professional to fill the role of Executive/Marketing Assistant for our West Coast region. The successful candidate will have high organizational proficiency, acute attention to detail, and a genuine passion for contributing to both marketing ...
1 month ago
+Job summary · We are currently in search of a versatile and dynamic professional to fill the role of Executive/Marketing Assistant for our East Coast region, located in our New Jersey office. · +3-5 years minimum of combined office management and executive assistance experience ...
1 month ago
Executive Operations Assistant to Chief Executive Officer
Only for registered members
This is a full-time hybrid role for an Executive Operations Assistant to the Chief Executive Officer. · Managing schedules · Preparing reports · Coordinating speaking events · ...
1 month ago
We are seeking a highly organized, professional, detail oriented and proactive Executive Assistant/Administrative Assistant to support the owner of Anderson Sport and Wellness Physical Therapy. You will assist in managing administrative tasks coordinating schedules and facilitati ...
4 days ago
The Personal Assistant to the CEO is responsible for managing the CEO's personal scheduling, household operations, travel, and day-to-day logistics with precision, discretion and proactive execution. · ...
3 weeks ago