Administrative Assistant - Sandy Springs, United States - Quest Financial

Quest Financial Sandy Springs, United States

2 weeks ago

Description

TITLE: ADMINISTRATIVE ASSISTANT

DESCRIPTION:

Primary responsibilities include answering phones and directing calls, greeting guests, maintaining calendars, scheduling meetings/appointments, arranging domestic and international travel, preparing expense reports, maintaining communication with, and providing information to internal and external stakeholders.

RESPONSIBILITIES:

Arrange domestic and international travel, including preparation of international travel documents/itineraries, if necessary, and in accordance with the company's current Travel Policy and Procedures.
Maintain calendars, and schedule meetings and appointments.
Set up, organize, automate, and maintain correspondence files and other departmental records so that they are easily retrievable by department members and other administrators.
Prepare expense reports utilizing the company's electronic expense report program, Concur.
Work with department managers, accounting, and purchasing to create requisitions for purchase of goods and services.
Compose, copy, and distribute routine correspondence and memoranda, reports, documents, and printed forms.
Coordinate details of on-/off-site department and management team meetings, conferences and special seminars.
Assist in the preparation of department/corporate presentations by compiling and preparing materials as needed.
Attend training classes to increase knowledge of software programs, company information, time management, or other skills as required.

QUALIFICATIONS:

Five (5) or more years of administrative support experience with duties having included administrative and clerical procedures as well as some accounting knowledge.
Strong proficiency with MS Office Suite programs (MS Word, Excel, PowerPoint, and Outlook).
Experience with databases and maintaining on-line shared systems.
Dependable, detail-oriented and organized.
Has operated in a dual reporting structure.
Performs in a professional manner and maintains competency and a positive attitude in a fast-paced work environment.
Possesses the ability to handle a multitude of projects simultaneously, including independent projects, and conflicting priorities as necessary.

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