Administrative Assistant - Alpharetta, United States - Northpointe Staffing Professionals

Description

Global Financial Firm Seeking Experienced Administrative/Executive Assistant

Individual within this role must be available to work shift 11am-8pm EST

The Executive Assistant will be responsible for performing an array of administrative functions requiring confidentiality, initiative and sound decision making for the executive and his/her team. You will provide high-level administrative support by periodically providing research, preparing reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, travel arrangements, and scheduling meetings.

Additionally, the ability to interact with staff (at all levels) in a fast-paced environment, remaining flexible, proactive, resourceful, and efficient, with a high level of professionalism is crucial to this role. You should demonstrate experience in developing relationships in a highly matrixed organization as well as experience in handling the administrative and executive support related tasks with minimal supervision. You will need to adapt procedures, processes, and techniques to the completion of assignments and in line with the department's activities and goals.

Qualifications

Minimum of 3 years of experience in an Executive or Administrative Assistant role

High school diploma or GED is required; Bachelor's degree preferred

Being able to multi-task in a fast-paced environment

Experience in calendar management

Adaptable team player

Good problem-solving ability

Strong working experience with Microsoft Word, Excel and PowerPoint, including table creation, mail merges and basic formatting

Knowledge of general office procedures (e.g., filing, correspondence, scheduling, expenses, calendar)

Effective interpersonal skills and excellent telephone etiquette

Superior oral and written communication skills

Tact and good judgment in confidential situations and proven experience interacting with senior management