- Initiate and compose correspondence, memoranda and transmittals from original notes, knowledge of circumstances or information provided by others. Transcribe, revise and prepare documents and general correspondence. Copy and distribute documents, memos, records, or correspondence to management, organization, affiliates, service providers or clients as requested. Prepare and distribute office administration forms such as check requests, exception reports, and other internal transmittals.
- Attend various business meetings to take minutes. Take note of specific business matters requiring follow up and are placed on subsequent calendars or agenda. Draft, finalize and distribute minutes following executive review.
- Answer, screen and direct telephone calls, relaying or responding to messages as required. Review and sort mail.
- Update calendars, contact lists and file listings. Schedule meetings, travel or conference rooms as requested. Assist to coordinate and prioritize executive calendar and events.
- Enter attorney time and ensure all released by deadline. Review and proof prebills for accuracy, investigate and resolve discrepancies, review payments to ensure inclusion in current billing cycle. Ensure client invoices go out in a timely manner with appropriate cover letter.
- Input information into appropriate databases maintaining accuracy and checking for completion. Update database records as necessary when information changes. Create charts or spreadsheets to track or detail information.
- Maintain strict confidentiality of all matters.
- Receive, review and research requests for information, data, and resolution, following up to ensure completion. Serve as liaison between staff, employees and executive. Assist to resolve inquiries and issues from within the firm or from clients when possible.
- Provide administrative support for firm and client meetings. Prepare and send invitations, notify catering, coordinate schedules, communicate concepts, and monitor status of events.
- Keep track of meetings and paperwork necessary for numerous community organization memberships.
- Assist in accumulation and delivery of confidential data as requested.
- Perform or assist with any operations, as required to maintain workflow and to meet schedules and quality requirements.
- Maintain safe work area and comply with safety procedures and equipment operating rules keeping work area in a clean and orderly condition
- Participate in any variety of meetings and task force groups to integrate activities, communicate issues, obtain approvals, resolve problems and maintain specified level of knowledge pertaining to new developments, requirements, and policies.
- Perform other related duties as assigned.
-
Assistant Executive Housekeeper
1 week ago
Hosteltur Orlando, United States**Wir suchen Sie** · Zur Untersttzung unseres Housekeeping-Teams suchen wir einen engagierten Portier/Roomboy. · **Ihre Herausforderungen:** · * Sie untersttzen unser Housekeeping bei der Zimmerreinigung und der Reinigung der ffentlichen Rume. · * Gerne helfen Sie auch in der Lin ...
-
Executive Assistant
1 day ago
Motion Recruitment Orlando, United StatesOur Client, a Popular Amusement Park, is looking for someone to join their team as a Executive Assistant to join their team out of Orlando, FL · ***This is a 1 Year Initial Contract position*** · Responsibilities · Calendar management for executives · Aid executive in preparing f ...
-
Executive Assistant
3 weeks ago
Assured Partners Orlando, United States PermanentOverview · The Executive Assistant provides administrative support to several department Executives. This includes managing calendars, making travel arrangements, preparing presentations and expense reports and other administrative support for the department. To be successful in ...
-
Executive Assistant
3 weeks ago
Andor Health Orlando, United StatesPosition Summary · Andor Health is looking for an Executive Assistant. The Executive Assistant must be creative and enjoy working within an entrepreneurial environment. The ideal individual will have the ability to exercise good judgment in a diversity of situations, with strong ...
-
Executive Assistant
1 week ago
Agape's Way Orlando, United StatesAgape's Way - Agape's Way, Inc., a residential health care provider in Central Florida, is committed to ensuring high quality residential care to individuals with developmental and intellectual disabilities. We are a growing and thriving organization seeking an Executive Assistan ...
-
Executive Assistant
1 week ago
CEMEX Orlando, United StatesCompany Overview · Founded in 1906, over the last 110+ years' CEMEX has grown into a global building materials company that provides high quality products and reliable service to customers and communities throughout the Americas, Europe, Africa, the Middle East, and Asia. Here at ...
-
Executive Assistant
3 weeks ago
AssuredPartners Orlando, Florida, United States PermanentOverview: · The Executive Assistant provides administrative support to several department Executives. This includes managing calendars, making travel arrangements, preparing presentations and expense reports and other administrative support for the department. To be successful in ...
-
Executive Assistant
2 weeks ago
CEMEX USA Orlando, United StatesJob Description · Job DescriptionJob Title: ASSISTANT EXECUTIVE · Company Overview · Founded in 1906, over the last 110+ years' CEMEX has grown into a global building materials company that provides high quality products and reliable service to customers and communities throughou ...
-
Executive Assistant
1 week ago
AssuredPartners, Inc. Orlando, United StatesThe Executive Assistant provides administrative support to several department Executives. This includes managing calendars, making travel arrangements, preparing presentations and expense reports and other administrative support for the department. T Executive Assistant, Executiv ...
-
Assistant, Executive
1 week ago
NBC Universal Orlando, United StatesJOB SUMMARY: Ensures a fluid work environment within the office of the Vice President(s) and the departments they support by performing administrative and office management duties. Uses initiative and good judgment; works independently with little supervision and maintains strict ...
-
Executive Administrative Assistant
3 weeks ago
Climate Makers Inc. Orlando, United States Full timeJob Description · We are looking for an organized and well-presented Executive Administrative Assistant to perform administrative tasks such as greeting visitors to the office, making travel arrangements for executives and responding to emails or phone calls. · To be successful a ...
-
Assistant, Executive
1 week ago
Universal Orlando Orlando, United StatesJOB SUMMARY: Ensures a fluid work environment within the office of the Vice President(s) and the departments they support by performing administrative and office management duties. Uses initiative and good judgment; works independently with little supervision and maintains strict ...
-
Executive Assistant
1 week ago
LIA - The Laser Institute Orlando, United StatesJob Description · Job DescriptionOverview · The Executive Assistant will provide high-level administrative support to the Executive Director, General Manager, and CFO to ensure they can efficiently accomplish key tasks and company initiatives. · Duties, Responsibilities, and Auth ...
-
Executive Assistant
3 weeks ago
Orlando Health Orlando, United StatesPosition Summary · The Executive Assistant at Orlando Regional Medical Center is responsible for performing advanced, diversified and confidential secretarial and administrative duties requiring broad and comprehensive experience, skill, and knowledge of organization policies and ...
-
Executive Assistant to 3 SVPs
2 weeks ago
Jobs for Humanity Orlando, United States Full timeJob Description · Position Type : · Full time Type Of Hire : · Experienced (relevant combo of work and education) Travel Percentage : · 0%Job Description · Are you ready to unleash your full potential? We're looking for people who are passionate about payments to chart Worldpa ...
-
Executive Assistant to 3 SVPs
3 weeks ago
FIS Orlando, United States Experienced (relevant combo of work and education)Position Type : · Full time Type Of Hire : · Experienced (relevant combo of work and education) Travel Percentage : · 0% Job Description · Are you ready to unleash your full potential? We're looking for people who are passionate about payments to chart Worldpay's path ...
-
Executive Administrative Assistant
1 week ago
Southeast Airport Services Inc Orlando, United StatesEXECUTIVE ADMINISTRATIVE ASSISTANT · The Executive Assistant will provide high-level administrative support to the CEO and other senior staff. · Duties/Responsibilities: · * Reports to the CEO maintaining open communication and disclosure of the conditions, operations, and needs ...
-
Executive Administrative Assistant
1 day ago
UCF Hotel Venture IV Orlando, United States Full timeAt Loews Hotels at Universal Orlando, our team members get to make a difference and have fun every day. Our world-class team brings to life the incredible, award-winning hotels located at Universal Orlando Resort. · Named one of Central Florida's Top Workplaces and one of America ...
-
executive admin assistant
1 week ago
Randstad US orlando, United Statesexecutive admin assistant. · + orlando , florida · + posted 10 days ago · **job details** · summary · + $20 - $22 per hour · + temp to perm · + high school · + category office and administrative support occupations · + referenceAB_4531468 · job details · Are you a master multitas ...
-
Executive Admin Assistant
1 week ago
Randstad North America, Inc. Orlando, United StatesAre you a master multitasker with a passion for keeping things organized and running smoothly? Do you thrive in a fast-paced environment where every day brings new challenges? If so, we want you Who We Are: This is a small but mighty company with a Admin Assistant, Executive, Ass ...
Executive Assistant - Orlando, United States - Lowndes, Drosdick, Doster, Kantor & Reed
![Default job background](https://contents.bebee.com/public/img/bg-user-ex-1.jpg)
Description
Job Description
Job DescriptionESSENTIAL FUNCTIONS:
OTHER DUTIES MAY INCLUDE, BUT ARE NOT LIMITED TO:
TOOLS AND EQUIPMENT USED:
Use of computer, appropriate software packages, usual peripherals, and common office equipment.