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    Office Manager - Grand Rapids, United States - HR Collaborative

    HR Collaborative
    HR Collaborative Grand Rapids, United States

    2 weeks ago

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    Description
    At HR Collaborative, we are a women-led, full-service HR firm.

    We are passionate about making work better for small to mid-sized organizations by filling HR gaps and creating sustainable people practices.

    We are known for our comprehensive HR staffing and consulting solutions and our expansive HR talent community.


    We are seeking afull-time, onsite Office Manager, that will play a pivotal role in providing comprehensive administrative support to our organization.

    Your responsibilities will encompass office and facilities administration, coordination of both external and internal events, Board support, and meticulous record-keeping for prospect and client work.

    If you thrive in a dynamic, collaborative environment and embody our organizational values, we invite you to join our team.


    Organizational Values:

    • We are relationship Builders
    • We are collaborators
    • We are worthy of Trust
    • We are people Promoters
    • We Do It Right

    Key Responsibilities:

    Executive Assistance:

    • Provide administrative support to the executive team including managing schedules, mail, and travel arrangements.
    • Maintain HubSpot CRM, SharePoint, and other relevant documents and systems on behalf of the executives.

    Board of Directors Support:

    • Prepare meeting notices, agendas, and minutes.
    • Provide essential services to support the actions of the Kinexus HR Board.

    Office Facilities Coordination:

    • Welcome and assist guests at the front desk.
    • Manage office and kitchen supplies, ensuring adequate inventory.
    • Coordinate office facilities services and vendor visits.

    Event Culture Administration:

    • Coordinate Culture Committee meetings and initiatives to foster employee engagement.
    • Maintain the Events calendar and handle registrations for community and professional development events.
    • Assist in planning and executing internal company events, managing budgets and expenses.

    Qualifications:

    • Associates degree or equivalent work experience.
    • Minimum of 3-5+ year of administrative experience.
    • Human Resources experience is a plus.

    Core Competencies:

    Written Communication:
    Ability to communicate effectively in various formats.

    Customer Orientation:
    Dedication to providing excellent service to clients.

    Organized:
    Methodical approach to managing tasks and projects.

    Coordination:
    Skill in synchronizing activities to achieve objectives.

    Time Management:
    Ability to prioritize tasks and manage time efficiently.

    We take care of our employees and offer a range of perks and benefits, including:


    • 401(k) with matching contribution
    • Telemedicine and Teletherapy
    • Dental and Vision coverage
    • Life Disability insurance
    • Phone reimbursement
    • Paid time off and holiday pay


    If you are a proactive and organized individual with a passion for administrative excellence, we encourage you to apply for this rewarding opportunity.

    Join us in our mission to build relationships, promote collaboration, and uphold trust in all that we do.

    HR Collaborative is an equal opportunity employer, and we embrace diversity and inclusion.
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