Attendance Secretary - Canfield, United States - Ohio Department of Education

Ohio Department of Education Canfield, United States

3 weeks ago

Description

OAPSE Bids (Internal applications) will be accepted until 2:00 pm on 05/08/2024

External applications will be accepted until the position is filled.

Contract Terms: 10-month (school calendar plus a maximum of four (4) summer weeks); 8-hours per day, including lunch; eligible for health insurance benefits; accummulated paid sick time and (3) personal days per school year

Report Times: 7am - 3pm

Salary:
$14.09 per hour starting rate in accordance with the OAPSE negotiated agreement

Reports to:
Building Administrator, Superintendent, and/or designee

Position available the school year due to the transfer of Kim DelBene

Job Specific Qualifications

Successful completion of the Secretary Skills Test in accordance with the CBA
Preferred Associates or Bachelor's degree in business or related area
Working knowledge of current student information programs is preferred
Must be a self-starter and self-motivated to work independently with minimal direction
Such alternatives to the above qualifications as the Superintendent and/or Board of Education may find appropriate

Duties and Responsibilities:

Management of our student data system to include attendance data management, discipline data management, and student withdrawals
Performs secretarial duties and responsibilities in support of the building administrators
Possess strong organizational skills, detail-oriented, with attention to accuracy, and ability to meet deadlines
Maintain a high level of confidentiality
High level of technical skills and knowledge of office processing programs with knowledge of related documents and the ability to retrieve information and determine and adhere to legal deadlines
Must be able to create professional office and text documents using proper English, grammar, and formatting
Maintain student data with a high level of accuracy
Scheduling that may include meetings, field trips, transportation, and various school-related activities
Proficient in data management including excel spreadsheets and/or online data management software, Google applications
Use proper phone etiquette while managing a multi-line phone system and performing multiple tasks
Knowledgeable of the operation of office equipment. (fax, copier, laminate machine, multi-line phone system, etc.)
Ability to prioritize daily tasks with attention to detail
Must demonstrate excellent interpersonal skills to collaborate and act as a liaison for the building administrators
Strong written and verbal communication skills
Have a basic understanding of school building operations
Front desk receptionist duties
Serve staff, parents, and visitors by greeting, welcoming, and directing them appropriately with a customer service attitude
Attend in-service and seminars to enhance job performance
Maintain a professional, approachable, personality under stressful situations
Use proper phone etiquette while managing a multi-line phone system and performing multiple tasks
Problem solving skills and the ability to adapt in an ever changing environment
Perform all other duties consistent with the general job description as assigned by the Building Administrators, Superintendent, and/or designee

Skills test will be administered over the following areas:

Typing
Business Math
Problem Solving
Customer Service
English Grammar; Spelling
Letter Composition
All Google Applications
Spreadsheets
Email

The successful applicant must have the following before they can begin work:

Valid & appropriate higher education or work experience in accordance with the CBA
Favorable BCII (State) and FBI (Federal) background checks.
Successful completion of the secretary skills tests in accordance with the CBA
Negative drug screen.

Performance of this job will be evaluated in accordance with provisions of the Board's policy on evaluation of classified personnel.

Employees must follow all board policies, all state, and federal laws, and adhere to the Ohio Code of Ethics set up by the Ohio Department of Education.

Subject to all applicable laws, essential job functions of the position include the employee being punctual and capable of completing all of the duties of the position, with or without reasonable accommodation.

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