- Schedules billing and receipts in the child care registration system
- Collect and record payments
- Addresses past due accounts with customers (verbally and in writing)
- Respond to customer billing questions and concerns
- Prepare invoices and reconcile revenue collection on county assistance accounts
- Prepare bank deposits and issue reimbursements
- Purchases program supplies
- Prepare vendor payments
- Completes monthly credit card reconciliation
- Tracks program supply expenditures
- Sets up registration system seasonally and for summer program
- Accept and review student contracts and complete intake spreadsheets
- Manage registration, attendance schedules and changes
- Prepare and distribute SAC 197 attendance reports
- Run reports from registration system as needed
- Create e-newsletter for parents
- Prepare correspondences, flyers and registration forms
- Assist with the marketing of the program
- Create social media posts
- Attend site supervisors' meetings and take meeting minutes
- Attend SAC administrative team meetings as needed
- Respond to emails and phone calls in a timely fashion
- Distribute SAC site tech devices and provide support (iPads, phones, walkie talkies, etc.)
- Assign and distribute keypads and codes for families
- Create spreadsheets to keep program organized and information accessible
- Request district space for program needs
- Attend professional development as relevant
- Provide other clerical support for office staff such as general typing correspondence, creating reports, answering phones and questions related to the program, greeting visitors and answering questions or directing visitors to appropriate locations, filing, copying, and processing mail
- Other duties as assigned
- One to three years previous experience in a clerical position focusing on billing, finance and/or budgets preferred
- Ability to work independently while following established procedures and protocols
- Ability to solve problems, organize, and plan
- Excellent verbal and written communication skills
- Recent experience performing other clerical duties such as filing, typing, copying, maintaining routine records, and answering the phone
- Demonstrated time management skills and ability to multitask and prioritize work while paying attention to detail
- Ability to establish and maintain cooperative working relationships with others
- Experience working with diverse economic, social and cultural backgrounds
- Ability to excel in customer service with customers and internal staff
- Ability to understand and follow data privacy rules and regulations related to students and families
- Ability to communicate in Spanish is helpful but not required
- Position includes responding to common inquiries or complaints from parents or community members
- Position requires working with interruptions, handling multiple tasks, and organizing and prioritizing work assignments
- The position requires conflict resolution skills in dealing with parents and colleagues
- Position requires prioritizing work duties, organizing, and taking initiative
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Independent School District 197 Mendota Heights, United StatesPosition Type: · Secretarial/Clerical/Secretary · Date Posted: · 4/2/2024 · Location: · Mendota Elementary School · Date Available: · SCHOOL YEAR · Closing Date: · UNTIL FILLEDWe strongly believe that diversity of experience contributes to a broader collective perspective that wi ...
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Administrative Assistant III School Age Care Registration and Billing - St. Paul, United States - Minnesota Service Cooperatives
Description
Position Type:Secretarial/Clerical/Secretary
Date Posted:
4/2/2024
Location:
Mendota Elementary School
Date Available:
SCHOOL YEAR
Closing Date:
UNTIL FILLED
District:
Independent School District 197We strongly believe that diversity of experience contributes to a broader collective perspective that will consistently lead to a better school system and better results for all students. We are working hard to increase the diversity of our team wherever we can and we actively encourage all to consider becoming a part of it.
Position: School Age Care Administrative Assistant III
Hours: 4 hours a Day (12:00pm - 4:00pm) 260 days per year - some possible flexability, additional hours may be required during busy times.
Rate of Pay: $ per the Administrative Assistant Contract
Line of Authority: Coordinator of School Age Care
Education/Certification/Licensure Requirement: Minimum of High School Diploma or equivalent, two-year technical or business degree in finance/accounting preferred
Essential functions of the job may include but are not limited to the following:
Financial
Mental Job Requirements:
It is the policy, practice, and commitment of District 197 to provide equal employment opportunities for all people without discrimination on the basis of race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance, veteran status, or sexual orientation.
Please contact human resources if you need financial assistance for your pre-employment screening.
