- Provide complex administrative secretarial and clerical support to the Office of the Provost. Serves as Executive Assistant to the Leadership in the Office of the Provost.
- Arrange meetings and conferences as required.
- Schedule interviews and appointments where relevant and as requested.
- Edit, proofread and format a variety of documents and materials created by management and other staff members.
- Maintain paper and electronic filing systems; sort out documentation for filing, and conduct periodic purging of the filing system.
- Record all paperwork submitted to the Office of the Provost after review and signature by the Provost Office Leadership.
- File administrative personnel documents.
- Supervise screening of telephone calls and visitors to the office.
- Prepare relevant documentation for reimbursement of expenditure incurred through the utilization of the corporate and Diners Club cards issued to the Associate Provosts.
- Attend meetings and record minutes upon request.
- Coordinate travel requests (including airline and hotel reservations and ground transportation arrangements) for the Office of the Provost and other personnel when required, and prepare relevant documentation with regard to requests for reimbursement.
- Liaise with other departmental administrative assistants as required to support the general management and administrative offices.
- Provide back-up support to the Staff Assistant in his/her absence.
- Independently handle other routine matters as appropriate.
- Assist, where required, in coordinating logistical activities (student/faculty contracts, budget processes [budget transfers, expenditure/revenue transfers, budget monitoring], purchase requisitions, travel arrangements) for grant and state-funded programs.
- Assist, where required, in coordinating logical activities (students' contingent requisitions/contracts, faculty overloads, pay letters, purchase requisitions) for grant and state-funded programs.
- Proof and edit proposals and other administrative documentation prior to dissemination/submission.
- Input position descriptions into the Human Resources PeopleAdmin system as required.
- Maintain inventory of the office's stationery and replenish inventory as required. (including replenishing of stationery for the Office of International Education and Student Services).
- Liaise with DIT and other external vendors with regard to troubleshooting of office equipment; source required office equipment as required and prepare the relevant documentation for ordering equipment and supplies.
- Assist with varying students' issues as necessary.
- Provide administrative assistance to other departments/individuals where required.
- Provide a high level of executive and administrative support and handle matters of a highly confidential and/or sensitive nature.
- Maintain open lines of communication with internal and external constituents on behalf of the office of the Provost.
- Act, where required as backup to the Staff Assistant in undertaking the relevant timesheet entry for the Provost and Vice President for Academic Affairs.
- Brief the Leadership (Provost/Associate Provosts) and Staff Assistant on matters which require immediate or continuous attention.
- Reply to routine inquiries as directed.
- Assist in the administration of policies and procedures, including packaging new hire paperwork and forwarding to the Provost for review and approval.
- Assist in maintaining employment contracts for faculty.
- Assist in maintaining tenure review schedule and coordination of faculty notifications.
- Assist in the preparation and dissemination of Annual Full-time Salary Notification Letters.
- Periodically audit all faculty records maintained for accuracy, current information and other documents as required.
- High School Diploma or GED required.
- Associate Degree in Administration would be an asset.
- Minimum three (3) years of administrative office support experience required.
- Experience in a higher education setting preferred.
- General knowledge of, and skilled in the practical application of generally accepted office practices and procedures.
- Ability to communicate effectively both orally and in writing.
- Ability to proofread and edit written documents.
- Ability to understand and follow oral and written instructions.
- Skills in various computer software packages, such as word processing, spreadsheets, databases, and presentation programs, internet, email and calendar software.
- Ability to independently undertake events planning and coordination.
- Basic knowledge of research and reporting methods and techniques used in conducting studies, as well as in collecting, compiling, analyzing, and organizing data and information of analytical, statistical and mathematical principles and techniques used for performing computations, and presenting information in chart and graph forms.
- Ability to interact effectively with internal and external parties in a courteous and efficient manner.
- Ability to effectively plan, organize, prioritize and execute multiple and continuing assignments with general instructions. Experience with MS Office suite (Word, Excel, PowerPoint) and PeopleSoft (preferred).
-
Administrative Assistant
1 week ago
EMBASSY OF ITALY Washington, United States**The Embassy of Italy to the United States of America, Washington, D.C. is looking for**: · Un Assistente Amministrativo. · L'Ambasciata d'Italia a Washington, DC · L'Ambasciata coordina un network di nove consolati, cinque Istituti Italiani di Cultura e cinque Istituti di Comme ...
-
Administrative Assistant
6 days ago
Signarama Huntington Station, United StatesJOB SUMMARY · Signarama is looking for an organized, detail oriented individual to handle purchasing and permit filings. Duties include filing sign permits, researching prices and materials and ordering office supplies and materials. · DUTIES & ESSENTIAL JOB FUNCTIONS · 2. Resear ...
-
Administrative Assistant
3 hours ago
Signarama Huntington Station, NY Huntington Station, United States**Benefits**: · - 401(k) · - Dental insurance · - Health insurance · - Opportunity for advancement · - Paid time off · - Vision insurance · Signarama is looking for an organized, detail oriented individual to handle purchasing and permit filings. Duties include filing sign permit ...
-
Administrative Assistant
3 weeks ago
Sentry Management Crofton, United StatesSentry Management, a national leader in the Community Management Industry is seeking an Administrative Assistant for our Crofton, MD market. · The Administrative Assistant is responsible for providing administrative and community management support for all division community mana ...
-
Administrative Assistant
3 weeks ago
Human Resources inc. Crofton, United States| Integrity | Innovation | Ownership | Partnership | · Staying committed to the four pillars of our service model, Human Resources inc. (HRi) fosters an environment where our employees can grow and gain new experiences each day. We work together as a team helping each other to fi ...
-
Administrative Assistant
2 weeks ago
Sunrise Ventures, Inc. Crofton, United StatesSunrise Ventures Inc. dba Marty Mows in Crofton, MD is seeking a Full Time Administrative Assistant to to actively support the day-to-day operations, help organize and oversee a busy family owned landscape company. · This person must have/be the following: · - Strong problem-solv ...
-
Administrative Assistant/reception
1 week ago
Signarama of Huntington Huntington Station, United StatesJOB SUMMARY · Signarama is looking for an organized, detail oriented individual to handle purchasing and permit filings. Duties include filing sign permits, researching prices and materials and ordering office supplies and materials. · DUTIES & ESSENTIAL JOB FUNCTIONS · 2. Resear ...
-
Administrative Assistant
3 weeks ago
Luminis Health Lanham-Seabrook, United StatesOrganizes, coordinates, and schedules appointments and meetings with medical center personnel, members of the medical staff, other healthcare professionals, outside consultants, sales representatives, and other business professionals. · Provides administrative assistance and mana ...
-
Administrative Assistant
2 weeks ago
Diesel Equipment Seabrook, United StatesJob Overview: · **Responsibilities**: · - Perform data entry and order entry tasks · - Maintain and organize files both physically and electronically · - Assist in office management duties · - Provide customer support and handle inquiries · **Experience**: · - Proven experience i ...
-
Administrative Assistant
2 weeks ago
Combustioneer Corporation Lanham, United States**About Us**: · EMCOR Services Combustioneer is a wholly-owned subsidiary of EMCOR Group, Inc. EMCOR is the world's leading provider of mechanical and electrical construction and facilities services, including planning, consulting, and operations and maintenance. Founded in 1929, ...
-
Administrative Assistant
2 weeks ago
Maryland Community Connection Lanham, United States**Job description** · **Benefits**: · Health Insurance · 403(b) Retirement Savings Plan plus Employer Matching Contributions · Vacation and Sick Leave · Birthday Leave - Your Birthday is a Paid Holiday · Life Insurance · Long Term Disability/Accidental Death and Dismemberment · 1 ...
-
Administrative Assistant/reception
3 weeks ago
I Will Protective Security LLC Glenn Dale, United States**Responsibilities** · - Organize office and assist associates in ways that optimize procedures · - Assist with the scheduling and dispatching of personnel · - Sort and distribute communications in a timely manner · - Create and update records ensuring accuracy and validity of in ...
-
Sales Administrative Assistant
1 week ago
Marriott International, Inc Bethesda, United States**Información Adicional** Remote position, Supporting Sales Team, Must reside with in Mid Atlantic States, Pay: $18.00-$26.31/hour · **Número de Empleo** · **Categoría de Empleo** Administrative · **Ubicación** MIDATLSLS Mid-Atlantic Sales Office, 7750 Wisconsin Avenue, Bethesda ...
-
Administrative Assistant
2 weeks ago
divine love homecare inc Upper Marlboro, United StatesOverview: · We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. As an Administrative Assistant, you will provide essential support to ensure the smooth operation of our office. This is a full-time position with opportunities for growth ...
-
Administrative Assistant
3 weeks ago
Professional Eye Care Center Greenbelt, United States**Administrative Assistant / Optometric Assistant** · Full-time, entry level position in a private, traditional, family optometric practice. $16.00 / hour. Training provided. Benefits after successfully completing the 60-day evaluation period. Ample free-parking in office parking ...
-
Administrative Assistant
1 week ago
Lighthouse Therapeutic Services Lanham, United StatesCreate and maintain computer based filing and organization systems for records, reports, documents, etc. Compile, copy, sort, and file records of office activities, business transactions, and other activities. Enter and locate work-related information using computers and/or point ...
-
Administrative Assistant
1 week ago
Lighthouse Therapeutic Services Lanham, United StatesCreate and maintain computer based filing and organization systems for records, reports, documents, etc. Compile, copy, sort, and file records of office activities, business transactions, and other activities. Enter and locate work-related information using computers and/or point ...
-
Construction Office Administrative Assistant
1 week ago
Belt Built Contracting Crofton, United StatesGrowing General Contracting firm in Crofton Maryland is seeking a Construction Office Administrative Assistant/ Office Manager. · Prior experience working for a construction company on federal government projects is preferred. · **Primary Responsibilities** · - Preparing subcontr ...
-
Lending Administrative Assistant
3 weeks ago
FedChoice Federal Credit Union Lanham, United States: · We are looking for a motivated, member-focused, target-driven team member to join our Lending Services team as a **Lending Administrative Assistant.** · Are you an experienced administrative assistant? Do you have experience in the credit union or banking industry? Are you re ...
-
Administrative Assistant
3 weeks ago
Chesapeake Sprinkler Co. Odenton, United States**Starting range $25 - $27 / per hour** · **M - F 8:00 - 5:00 p.m.** · Essential Duties: · **Assist Sales with the following**: · - Price T&M work tickets as they come in · - Write Proposal letters of T&M work tickets · - Keep track of all Extras and Change Orders for projects · ...
Executive Administrative Assistant I - Bowie, United States - Bowie State University
Description
Posting DetailsJob Specification Information
Job Posting Number
S415NE
Position Title
Executive Administrative Assistant I
Class Title
Staff
Regular or Contingent II
Regular (PIN)
Desired Start Date
FLSA
Non-Exempt
Grade/Range
$57,503 - $71,582
Open Date
02/06/2024
Close Date
Open Until Filled
Yes
Duties and Responsibilities
General Responsibilities:
These are the job duties for required of the position
Education
Special Requirement: A skills level assessment will be administered to qualified candidates on Microsoft 2016 Word, Excel, and PowerPoint.
Please be advised, COVID-19 vaccinations are not required but encouraged for faculty and staff to be employed at Bowie State University. This protocol is subject to change.
Must pass a Criminal Background Check
Other
BSU offers a generous and comprehensive benefits package, which includes 22 vacation days, 13 holidays, 15 sick days; comprehensive medical, dental, and vision insurances, flexible spending account, and retirement options; and tuition remission for employees and their dependents at any of the University System of Maryland schools, winter and spring breaks.
Posting Detail Information
Special Instructions to Applicant
Quick Link for Internal Postings
Pass Message
Fail Message
