Administrative Assistant - Odenton, United States - Chesapeake Sprinkler Co.
1 week ago
Description
Starting range $25 - $27 / per hour
M - F 8:00 - 5:00 p.m.
Essential Duties:
Assist Sales with the following:
- Price T&M work tickets as they come in
- Write Proposal letters of T&M work tickets
- Keep track of all Extras and Change Orders for projects
- Have, or be willing to obtain Notary Public Commission
- Make sure all Subs have all of their paperwork correctly executed and turned in for each project they are working on
- Contracts, COI's (keeping them up to date on projects lasting over a year), CCIP/OCIP's if necessary
- Keep track of all incoming subs billing for each project monthly
- Make sure the project manager has received the billing and that they have approved them
- Make sure approved billings have been submitted to Purchasing for Purchase order numbers
- Once a billing is approved, send releases of liens for each payment to the Subs for execution and return
- Letting Accounts Payable know when they can release payment as lien releases are returned to us
- Keep track of Subs Change Orders for each project
Human Resource Support Duties:
Responsible for performing administrative functions for staff using initiative, professionalism and judgment. Must be able to deal with staff and visitors while maintaining confidentiality. Strong interpersonal skills.
- Set up and generate a variety of HR reports
- Employee File creation, W/C files, Auto files
- Track expiration dates of documents of employees
- Maintain I9 binders
- HR projects as assigned by the HR Manager
- Must attend work regularly according to schedule
- MUST have a professional work ethic
- Other duties as assigned
- MS office 5 years
Benefits
We believe our people are our biggest asset and as such, we offer comprehensive benefits, and training to ensure employees succeed and grow
Benefits include:
- Medical
- Dental
- Vision
- Flexible Spending Accounts
- Voluntary Life Insurance
- Shortterm & Longterm Disability
- Paid Time Off
- Paid Holidays
- 401(K) with Company Match
- Employee Relief Fund
- Supplemental Insurance including Critical Illness, Hospitalization & Accident
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