Administrative Assistant - Lanham-Seabrook, United States - Luminis Health

Luminis Health
Luminis Health
Verified Company
Lanham-Seabrook, United States

3 weeks ago

Mark Lane

Posted by:

Mark Lane

beBee recruiter
Description

Organizes, coordinates, and schedules appointments and meetings with medical center personnel, members of the medical staff, other healthcare professionals, outside consultants, sales representatives, and other business professionals.

Provides administrative assistance and manages all office functions including retention of all documents, supply inventory, billing and invoices.

Analyzes, sorts, composes, and maintains statistical information for preparation of reports. Communicates as appropriate with various departments to compile data for reports.


Coordinates all correspondence for the office, including processing incoming mail and responding to routine correspondence according to established procedures; screens visitors and telephone calls; provides assistance with routine requests and inquiries, and refers as appropriate.


Prepares, assembles, reviews, and assures distribution of information appropriately and as required for the preparation and follow-up of meetings or forums.

Attends and records, transcribes and distributes minutes for meetings and conferences as required.


Ensures that assignments, projects and other requirements are accurate and complete within designated timeframes; updates leader's appointment calendar on a daily basis.

Researches information to address issues and prepares update/response for Vice President. Maintains productivity without direction, prioritizing work assignments appropriately.

Makes travel, meeting, and conference arrangements according to medical center policies and procedures. Prepares travel itineraries and coordinates communication to appropriate agencies and individuals.


Coordinates all arrangements for large scale meetings (20 to 200 people) at Anne Arundel Health System, which includes: room request, catering, audiovisual, billing, supplies, handouts, production of visual aids, confirm speaker(s) and travel arrangements and accommodations, advertising, registration, compilation of evaluation forms and reporting.

Provides coverage for other administrative secretaries as assigned. Ensures that cross training is current to provide adequate support.


70 wpm typing, spelling, and grammar skills required. Dictation skills, and shorthand or speedwriting, must be

demonstrated. Computer literacy required. Word processing skills must be demonstrated. LOTUS, EXCEL or Quattro Pro experience required.
Experience with presentation software preferred (PowerPoint or Harvard Graphics).
Excellent written and oral communication skills required. Must be able to prioritize multiple projects and meet deadlines. Must have ability to **work independently and under pressure.
More jobs from Luminis Health
See all jobs of Luminis Health