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    senior administrative analyst - Los Angeles, United States - Metro - Los Angeles County Metropolitan Transportation Authority

    Metro - Los Angeles County Metropolitan Transportation Authority
    Metro - Los Angeles County Metropolitan Transportation Authority Los Angeles, United States

    2 weeks ago

    Default job background
    Description
    Public Transportation Services Corporation (PTSC)
    PTSC is an equal employment opportunity employer
    Non-Represented EMPLOYMENT OPPORTUNITY

    Bulletin No:

    Job Title:
    SENIOR ADMINISTRATIVE ANALYST (
    PROJECT MANAGEMENT IN CX)

    Specialty:

    PROJECT MANAGEMENT IN CX
    Closing Date:

    06-MAY-24

    Salary Grade:
    H1K

    Salary Range:
    $76,190 - $95,243 - $114,275

    External/Internal:

    EXTERNAL
    This bulletin is posted to establish or add to a Qualified Candidate Pool(QCP)
    Provides complex administrative, analytical, and/or budgetary support for an assigned department.
    Example Of Duties
    Plans and organizes administrative functions and tasks relative to the activities or operations of a department
    Designs, develops, and implements projects that are defined by agency goals and objectives, policies and procedures, work requirements, and performance measures
    Formulates and conducts financial, administrative, policy, and organizational analyses and research, prepares analytical and forecasting reports, provides recommendations, and implements problem solving
    Monitors projects and programs and tracks and trends KPIs (Key Performance Indicators)
    Recommends strategies for process improvement and prepares justifications for staffing, facilities, equipment, production, and policy
    Conducts a variety of special projects and programs related to the department
    Represents Metro in meetings, committees, and conferences, and conducts on-site meetings to comply with agency policies and procedures and maintain interface with public agencies, community organizations, contractors, vendors, consultants, and the public on various matters as assigned
    Advises management and staff regarding performance and funding matters
    Assists in the development, administration, and tracking of department and capital budgets and/or contracts, including gathering information, monitoring expenditures, and recommending appropriate action regarding budget variances
    Prepares recommendations for proposed expenditures of capital funds
    Prepares and submits requisitions and check requests
    Processes confidential documents and maintains data
    Generates correspondence, reports, and presentations
    Coordinates staff to work as a team in accomplishing tasks
    Coordinates activities and projects with those of other departments
    Contributes to ensuring that the Equal Employment Opportunity (EEO) policies and programs of Metro are carried out
    May be required to perform other related job duties
    Requirements For Employment

    A combination of education and/or experience that provides the required knowledge, skills, and abilities to perform the essential functions of the position.

    Additional experience, as outlined below, may be substituted for required education on a year-for-year basis.


    A typical combination includes:
    Education
    Bachelor's Degree in Business, Public Administration, or a related field

    Experience
    Three years of relevant experience performing administrative, operational systems, and/or budgetary support work; some positions in this class may require specialized experience in area of assignment

    Certifications/Licenses/Special Requirements
    A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions
    Preferred Qualifications

    Preferred Qualifications (PQs) are used to identify relevant knowledge, skills, and abilities (KSAs) as determined by business necessity. These criteria are considered preferred qualifications and are

    not

    intended to serve as minimum requirements for the position. PQs will help support selection decisions throughout the recruitment. In addition, applicants who possess these PQs will not automatically be selected.

    The following are the preferred qualifications:
    Experience providing high level administrative support for multiple executives, including calendar management.
    Experience in managing complex projects and processes that involve coordinating multiple staff across different departments.
    Experience utilizing software systems such as the Microsoft Office suite and Oracle Programs.
    Experience developing and coordinating on-boarding programs and developing Standard Operating Procedures.
    Experience managing data through Customer Relationship Management software like Salesforce.

    Knowledge:
    Theories, principles, and practices of public administration analysis and budgeting
    Data analytics
    Finance and budget
    Research and report preparation methods
    Office practices, procedures, methods, and equipment
    Mathematics and business statistics
    Applicable business software applications

    Skills:
    Performing complex analyst functions
    Business financial analysis
    Planning, coordinating, and prioritizing multiple projects
    Analyzing situations, identifying problems, and recommending solutions
    Exercising sound judgment and creativity in making conclusions and in a stressful environment
    Communicating effectively orally and in writing
    Preparing comprehensive reports and correspondence
    Interacting professionally with various levels of Metro employees and outside representatives

    Abilities:
    Research, compile, and analyze complex data
    Work independently
    Handle highly confidential information
    Understand, interpret, and apply laws, rules, regulations, policies, procedures, contracts, budgets, and labor/management agreements
    Coordinate staff to work as a team in accomplishing tasks
    Read, write, speak, and understand English
    Selection Procedure

    Applicants who best meet job-related qualifications will be invited to participate in the examination process that may consist of any combination of written, performance, or oral appraisal to further evaluate job-related experience, knowledge, skills and abilities.

    Application Procedure
    To apply, visit Metro's website at and complete an online Employment Application.

    Computers are available to complete online Employment Applications at the following Metro location:

    METRO Headquarters, Employment Office
    One Gateway Plaza
    Los Angeles, CA 90012


    Telephone:
    or persons with hearing or speech impairments can use California Relay Service 711 to contact Metro.

    All completed online Employment Applications must be received by 5:00 p.m. on the closing date. (AM)
    *Open to the public and all Metro employees
    This job bulletin is not to be construed as an exhaustive list of duties, responsibilities, or requirements. Employees may be required to perform other related job duties.

    #J-18808-Ljbffr
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