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    Coordinator Events Planning - Jacksonville, United States - University of North Florida

    University of North Florida
    University of North Florida Jacksonville, United States

    1 week ago

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    Description
    Coordinator Events Planning

    Please see Special Instructions for more details.

    Applicants must complete an online application, as well as upload supplemental documents, atin order to be considered for this position. Applicants who do not apply online and/or upload all the required documents will not be considered for this position. Once you submit both your completed application and uploaded documents you will receive a confirmation number. Keep the confirmation number for your records. If you have any questions about this position, please contact Felicia Rivera at

    Posting Details

    Position Information

    Job TitleCoordinator Events PlanningPosition Number343680Requisition NumberB08688Position TypeAdministrativeClass Code9521Time-limited throughN/AType of AppointmentFull-TimeFaculty Position Sub-TypeN/ALength of AppointmentN/AInternal Recruitment?NoWorking Hours8:00am - 5:00pm, variesDepartmentParking and Transportation ServicesOrganizationBusiness ServicesDivisionAdministration & FinanceCollegeN/AApproved Hiring Salary Range$43,000 to NegotiablePay BasisAnnuallyEqual Opportunity
    In 2020, the University of North Florida (UNF) received the prestigious INSIGHT Into Diversity magazine Higher Education Excellence in Diversity (HEED) Award, the only application-based national award for U.S. colleges and universities that exhibit an outstanding commitment to diversity and inclusion across their campuses. In addition, UNF ranked highest among the HEED institutions and was recognized as a 2020 Diversity Champion.

    The University of North Florida (UNF) is committed to providing an inclusive and welcoming environment for all who interact in our community. In building this environment, we strive to attract students, faculty and staff from a variety of cultures, backgrounds and life experiences. The University of North Florida is an Equal Opportunity Employer and does not commit or permit discrimination or harassment on the basis of genetic information, race, color, religion, age, sex, disability, gender identity/expression, sexual orientation, marital status, national origin, or veteran status in any educational, employment, social, recreational program or activity that it offers. In addition, UNF will not commit or permit retaliation against an individual who reports discrimination or harassment or an individual who cooperates in an investigation of an alleged violation of university regulation.
    Carnegie
    UNF is a Carnegie Community Engaged Institution. This designation celebrates the University's collaboration with community partners from the local to the global level. It reflects UNF's mission to contribute to the public good and prepare educated, engaged citizens.
    Faculty Initiatives
    The University of North Florida promotes the quality and effectiveness of education and strives to maintain the highest standards of academic excellence in all phases of instruction, research/scholarship/creative activity, and service.
    General Description / Primary Purpose
    The Coordinator of Events Planning represents the Parking Services to coordinate event services by campus and external clients. Coordinate the implementation and administration of departmental processes and/or programs. Plan, organize and execute event services and special programs. Work collaboratively with university staff to ensure program's success. Assist in the preparation & execution of smooth event experiences for all clients. May interpret departmental policies for area of responsibility. During declared campus emergencies, this position may be required to perform specific job-related duties at a designated off campus location or place of residence.

    Essential Duties

    Job Function
    Event Scheduling and Logistics
    • Represents department for all event related parking requests
    • Communicates parking and signage fees to clients
    • Ensure parking and/or signage for events is completed smoothly and resolve any problems
    • Assist with maintaining master parking schedule of events through various campus platforms
    • Must be willing to adjust schedule when needed which will include occasional evening and weekend hours
    Finance
    • Collaborates in planning and preparing budgets
    • Collaborates with sourcing and negotiating with vendors and suppliers
    • Maintain event financial records, billings, contracts, etc.
    Communications
    • When needed, may write and publish department communications through campus platforms
    • Ensures quality work with creating and reviewing printed, signage, video and electronic marketing materials for department
    • Collaborates in creating printed and electronic materials for orientations, represents department in person when requested
    • Coordinates with Event Manager in sales and related to shuttle and shelter advertising
    • Assist with implementation of a marketing/communications plan to ensure departmental goals are met
    • Other duties as assigned.
    Percentage Of Time100

    Posting Detail Information

    Marginal Functions
    • Assist with other projects and activities within the department, which will arise from time to time.
    • Serves on appropriate University committees as the department's representative.
    Required Qualifications
    This position requires either (a) Master's degree from anin a directly related area of specialization ; (b) Bachelor's degree from anin a directly related area of specialization and two years of experience directly related to the job functions; or (c ) 6 years of direct experience.
    Faculty Position Required Qualifications
    n/a
    Departmental Requirements
    Event management, hospitality, or operations experience

    Excellent customer service skills
    Excellent time management, written and oral communication skills, and attention to detail

    Proficiency in Windows and Microsoft Office Suite

    Arranging cones, barricades, and signs for events
    Statement(s) of Understanding Definition
    This position requires a background check. In conjunction with the University's policy, this position may also require a credit check.

    The holder of this position is designated as a "Responsible Employee" pursuant to their role under Title IX. Therefore, the incumbent must promptly report allegations of sexual misconduct, sexual violence, and child sexual abuse by or against any student, employee, contractor, or visitor to the University's Title IX Administrator or any divisional Title IX Coordinator.
    Required Licensure or Certification
    N/A
    Machines/Equipment used regularly
    Office computers...40% Vehicles...10% Telephone...10% Barricades/Directional Signage...40%
    Anticipated Start Date03/16/2024Job Posting Date01/22/2024Application Review DateApplication DeadlineOpen Until FilledYesPoint of Contact InformationFelicia RiveraHiring OfficialFelicia RiveraLocation if not JacksonvilleJacksonvilleSpecial Instructions
    Applicants must complete an online application, as well as upload supplemental documents, atin order to be considered for this position. Applicants who do not apply online and/or upload all the required documents will not be considered for this position. Once you submit both your completed application and uploaded documents you will receive a confirmation number. Keep the confirmation number for your records. If you have any questions about this position, please contact Felicia Rivera at
    Quicklink

    Supplemental Questions

    Required fields are indicated with an asterisk (*).
  • *This position requires the ability to work varied shifts on nights and weekends depending on the event schedule. Are you available to work varied nights and weekends shifts?
    • Yes
    • No
  • *Can you work outside when required?
    (Open Ended Question)
    • Documents Needed to Apply

    Required Documents
  • Resume
  • Cover Letter/Letter of Interest
  • List of Professional References
    • Optional Documents
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