executive assistant - Park City, United States - Park City Municipal Corporation

Park City Municipal Corporation Park City, United States

4 weeks ago

Administrative

Description

JOB SUMMARY:

The Executive Assistant provides administrative support and develops strategic management initiatives for the Chief of Police. The individual will interface as a peer with other Command Staff members, internal and external customers, and outside government agencies at local, state and federal levels. This role requires organizational mastery and expertise, extreme attention to detail, strong time management skills, the ability to set priorities, experience in handling multiple tasks simultaneously, and experience in managing the department budget and procurement program. The Executive Assistant must be able to work with little to no supervision and make decisions as directed by Chief of Police. This is an at-will position.

TYPICAL DUTIES:

Monitors and manages department budget, procurement processes, and makes informed fiscal decisions on behalf of the Chief of Police.
Works with the Chief and Command Staff to set priorities regarding personnel, department projects/programs, budget priorities, and short/long-term department goals and initiatives.
Manages all HR related documents and personnel files; works with HR to determine bonuses, merit increases, and ensures adequate and compliant compensation for all department staff.
Monitors and manages grants, MOU's, contracts, and agreements on behalf of the department to ensure compliance and that deadlines are met or exceeded.
Provides vetted recommendations as needed based on department values, budget priorities and long-term goals.
Manages and maintains team aliases to support efficient and appropriate internal communication.
Interfaces with outside government agencies to determine schedule prioritization and coordination on behalf of the Chief of Police.
Acts in a gate-keeping role to filter out unnecessary communications or meetings so the Chief's time is well-spent and efficiency is maximized.
All other duties as assigned.

MINIMUM QUALIFICATIONS:

Bachelor's degree in Public Administration, Business Administration, HR, Sociology, Finance, or a related field or demonstrated equivalent in experience.
3 years of government experience directly related to budget management, grant compliance, financial projections and strategic management.

PREFERRED QUALIFICATIONS:

Master's degree in Public Administration, Business Administration, HR, Sociology, Finance, or a related field.
5 years of government experience directly related to budget management, grant compliance, financial projections, and strategic management.
5 or more years of management or supervisory experience.
3 years of experience authoring documents to include staff reports and speeches, as well as emails to elected officials.

WORKING CONDITIONS:

Considerable exposure to stressful situations, traumatic details of crime, and other critical emergent situations.
The employee must be flexible with work schedule and be able to return to work in an emergency or other unexpected situations.
The employee must pass a thorough background check and must maintain strict confidentiality at all times.
Work is performed primarily in an indoor office setting.
Occasional exposure to stressful situations while interacting with community members who may be angry, upset, or unpredictable.
May require small amounts of travel to and from meetings, trainings, and conferences in and out of state.

The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all duties, responsibilities, and skills required by personnel so classified. All requirements are subject to possible modification to reasonably accommodate individuals with disabilities.

Compensation details: Hourly Wage

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