- The primary focus of this role is to support the Resource & Travel team processes and projects.
- This individual will manage the team inbox and will be responsible for responding to all emails and actioning resourcing / staffing changes and requests for stakeholders across the Conferences business.
- This person will be working in spreadsheets on a daily basis, including creating and updating formulas and creating reports to enable leaders to make informed decisions on resourcing / staffing for 40+ global conferences per year.
- It is important for this individual to learn the role responsibilities of all functional teams.
- Partnering with their immediate team and key stakeholders across multiple teams, this self-starter should continually seek opportunities for improvement to help the Conferences organization evolve and scale effectively in a changing environment.
- Manage the Conferences Resource & Travel inbox, responding to email inquiries within 24 hours.
- Establish necessary flows of communication to Resource & Travel team while maintaining an organized inbox.
- Action requested changes across all tools and consistently escalating to manager when necessary.
- Maintain a strong line of communication with stakeholders, ensuring all emails and actions have been processed, information has been shared with affected teams, and following up with stakeholders when necessary.
- Independently and confidently communicate with senior-level executives to request information required to update tools or meet deadlines.
- Support with management of Conference Allocation and Conference Delivery Support List tools, ensuring data & formula consistency and accuracy across all tools and reporting.
- Partner with Logistics, Associate Registration, and Housing teams to communicate and expedite next steps for late changes / additions to conference resourcing.
- Create & maintain tools to support the Corporate Events team, providing a consistent approach for internal events staffing.
- Assist in identifying resources to fill staffing gaps when required, leveraging data from availability survey.
- Manage weekly ongoing travel approval process, tracking newly proposed associates and provide analysis by division for approval by manager.
- Partner with Resource & Travel team to provide support during bi-annual travel review process.
- Prioritize, improve, and manage multiple tasks in a data-driven, high-performance environment.
- Ability to travel up to 20% of the time.
- Bachelors degree required.
- 1-3 years experience in Travel Planning, Project Management, Conferences/Events or Consulting.
- Conference or event experience preferred.
- Exceptional oral and written communication skills; demonstrated ability to speak/write clearly and persuasively.
- Fully competent in Microsoft Office and Google, especially Excel and Google Sheets (ex. using v-lookups, pivot tables and formulas consistently).
- Exceptional collaboration skills with proven ability to build partnerships across lines of business.
- Ability to efficiently prioritize in a dynamic work environment.
- Consistent demonstration of integrity, collaboration, no-limits mindset, objectivity and delivery of results.
- Inquisitive, creative, and innovative with exceptional problem-solving skills and very strong attention to detail.
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Event Coordinator - Irving, United States - Gartner
Description
Job Title: Conferences Resource & Travel Management Planner
Duration: Months + High possibility of extension
Location: Stamford, CT / Irving TX/ but Commutable distance ( Remote )
Rate-$20-$23 p/hr on w2
Bachelors degree required.
checking travel distance so important candidates are as local as possible to Irving Tx area or Stamford CT Area within 30 miles
Job Description:
About the role:
What you will do:
What you will need:
