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    Events Coordinator - Arlington, United States - The Seed Company

    The Seed Company
    The Seed Company Arlington, United States

    4 weeks ago

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    Description

    Job Description

    ORGANIZATIONAL CONTEXT: The Seed Company is dedicated to Bible translation through national translators within various partnerships. The organization aims to work strategically where it sees God at work and where its unique vision allows for meaningful involvement.

    VISION: Facilitating the transformation of lives through the Word of God in every language within this era.

    MISSION: Accelerating Scripture translation and impact for communities without access to the Word of God through collaborative efforts in line with the Great Commission.

    VALUES: Upholding God in all endeavors, cherishing individuals and relationships, fostering effective partnerships, promoting creativity and innovation, and striving for quality outcomes.

    SCOPE: Leading event projects by managing logistics for exceptional fundraising and investor events.

    ESSENTIAL FUNCTIONS:

    • Coordinate event logistics, including venue arrangements, lodging, food services, transportation, meeting spaces, and audio-visual aspects.
    • Act as a liaison for marketing, communications, and external vendors, overseeing design, content, digital materials, stakeholder reviews, and deadlines.
    • Manage collateral materials and shipments, including data processing and printing as necessary.
    • Support the events team by overseeing project management, conducting team meetings, and addressing any obstacles.
    • Assist the Event Manager or VP of Investor Relations with venue-related tasks and special projects.
    • Review and update work schedules as needed.
    • Ensure proper facilitation and documentation of budgets, payments, and expenses in collaboration with the Events Manager or VP of Investor Relations.
    • Set up and maintain digital platforms for event websites and registration processes.
    • Prepare event materials and packets for attendees.
    • Coordinate the procurement of gifts, giveaways, and necessary materials for guests and attendees.
    • Provide on-site leadership during events and oversee closing operations to ensure smooth coordination among staff and vendors.

    OTHER DUTIES:

    • Participate in various meetings and task force groups to stay informed about operational procedures and policies.
    • Availability to work evenings and weekends during events.
    • Lead or contribute to projects focusing on organization-wide issues.
    • Complete any necessary assignments as directed.

    SUPERVISORY RESPONSIBILITY:

    This role does not entail direct supervisory duties.

    WORK ENVIRONMENT:

    This position operates in a formal office setting and event venues, utilizing standard office equipment like laptops and smartphones.

    PHYSICAL DEMANDS:

    This job requires the ability to talk, listen, sit, stand, walk, kneel, bend, lift, and engage in prolonged periods of standing or sitting, as well as handling event setups and tear-downs.

    TRAVEL:

    Travel within the country is essential, with an average of several days per month, up to 50% of the time.

    QUALIFICATIONS:

    • Deep faith in Jesus Christ and a lifestyle that honors God.
    • Passion for the Word of God and ensuring its accessibility to all people.
    • Dedication to advancing Seed Company's vision, mission, and values.
    • Bachelor's Degree in Public Relations, Communications, Business, or equivalent experience.
    • Three to five years of experience in event planning and logistics.
    • Strong written, listening, and presentation skills.
    • Exceptional attention to detail and organizational abilities.
    • Proficient in critical thinking, problem-solving, and time management.
    • Capability to lead and coordinate logistics effectively.
    • Proficiency in InDesign, Microsoft Word, and Excel, as well as Google Drive, One Drive, and Dropbox.
    • Familiarity with Salesforce data management and reporting, or willingness to undergo training within 3 months of hire.
    • Certification in Cvent event planning, or willingness to obtain certification within 3 months of hire.
    • Working knowledge of project management software, or willingness to undergo training within 3 months of hire.
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