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    Assistant Director of Finance - Baltimore, United States - PM Hotel Group

    PM Hotel Group
    PM Hotel Group Baltimore, United States

    1 week ago

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    Description

    Job Summary:


    The Accounting Manager is responsible for maintaining the hotel's financial activities, safeguarding of assets, and preparation of all financial reports in accordance with generally accepted accounting principles and PM Hotel Group standards.

    In addition, they monitor all hotel sales, purchases, salaries, and expenses; analyze operational financial data and develop recommendations to management team to optimize efficiencies.

    Establish and audit all internal financial controls, including purchasing, cash handling and disbursements, inventories, and night audit. Assist on reconciliation and billing of city ledger accounts. Perform follow-up billing and credit collection documentation and inform General Manager/Staff Accountant of any potential uncollectible accounts.

    Summary of Essential Job Functions:

    • Understand and possess a working knowledge of accounting and finance functions
    • Good understanding of Month-End Process, including but not limited to preparation of financial statements, accruals, and journal entries, maintain reconciliations for all balance sheet accounts in established corporate formats, and per generally accepted accounting principles.
    • Prepare and coordinate the monthly reconciliations for all balance sheet accounts and all bank reconciliations, ensuring all outstanding reconciling items are investigated and resolved satisfactorily.
    • Perform all daily, monthly, and other periodic accounting and financial reporting in an accurate and timely nature.
    • Participate in the physical inventory counts and the subsequent accuracy of the count, price, and valuation.
    • Assist with month-end adjustment journal entries and balance sheet reconciliations.
    • Prepare periodic vacation and medical deduction audits.
    • Prepare required backup or work papers to provide analysis and control over the balance sheet and P&L accounts and serve the purpose of internal and external audits.
    • Have a working knowledge of all areas in Finance to ensure that coverage can be provided for employees on vacation or leave.
    • Be familiar with the program of records control, security, retention, and disposal according to hotel policy and procedures.
    • Perform any additional duties as assigned by the Director of Finance
    • Have the ability to direct the efforts, quality, and timeliness of all aspects of the payroll, general ledger, accounts payable, and general cashiering.
    • Assist in researching any discrepancies or problems highlighted by the daily, weekly, and monthly labor productivity reports.
    • Ensure that accurate room revenue is captured, recorded, and posted
    • Ensure that accurate F&B outlet revenue, Banquet Food and Beverage Revenue, and F&B Miscellaneous Revenue are fully captured, recorded, and posted.
    • Communicate and train properties on Accounting Procedures
    • Verify the accuracy of night audit work through Excel spreadsheets and web-based applications
    • Assist properties in the reconciliation and billing of city ledger accounts
    • Trace all credit card / cash deposits from PMS system to each bank account daily
    • Research any missing deposits or shortages
    Abilities Required

    • Must have the ability to communicate in English. Must have a self-starting personality with an even disposition, and maintain a professional appearance and manner at all times. Must be able to communicate well with hotel General Managers and staff. Must always treat guests with courtesy and respect. Must be willing to "pitch-in" and help co- workers with their job duties and be a team player. Must have prior hotel accounting experience. Must have the ability to analyze large volume of complex financial information from many sources and create reports, forecasts projections for executive level committees. Must display honesty and analyze competitor and market data; build relationships with competitors to gain perspective on position. Must have a basic understanding of complex computerized financial systems and ability to use them, including manual dexterity to operate all office machines. Must stay up to date with new hotel protocols, staff opportunities, revenue building techniques and other beneficial programs available within the department.

    Customer Satisfaction:
    Our customers are what we are about. One of the keys to a positive guest experience is positive interaction with PM Hotel Group staff.

    It is essential that you remain professional at all times, and that you treat all guests and associates with courtesy and respect, under all circumstances.

    Every PM Hotel Group associate is a guest relations ambassador, every working minute of every day.

    Work Habits:


    In order to maintain a positive guest and associate experience, your work habits should always meet and strive to exceed hotel standards for work procedures, dress, grooming, punctuality and attendance.

    You should be adaptable to change in your work area and in hotel procedures with a willingness to learn new skills and/or improve existing ones, have the ability to solve routine problems that occur on the job, and ask for help whenever you are not sure how to do something.


    Safety & Security:
    The safety and security of our guests and associates is of utmost importance to PM Hotel Group.

    Every PM Hotel Group associate should adhere to the hotel security policies and procedures, particularly regarding key controls, lifting heavy objects, using chemicals, and effectively reporting safety hazards and safety concerns.

    PM is PEOPLE-POWERED
    At PM Hotel Group, we are passionate about fostering an environment that allows our associates to thrive.

    Creating a culture that emphasizes the importance of respect, teamwork, entrepreneurial spirit, and the drive to succeed, we encourage our associates to express themselves and their unique talents.

    We celebrate diversity and are committed to equity and inclusion.

    A top-15 hotel management company, PM Hotel Group, has over two decades of experience building relationships with brands, partners, and third-party hotel owners.

    We know that our greatest resource is our people, and this people-first mindset is at the heart of our corporate DNA

    NOTE:


    This description excludes non-essential and marginal functions of the position that are incidental to the performance of the fundamental job duties.

    Furthermore, the specific examples in each section are not intended to be all-inclusive. Rather, they represent the typical elements and criteria considered necessary to perform the job successfully. Other job-related duties may be assigned by the associate's supervisor.

    Furthermore, this description is subject to change, at the sole discretion of the Company, and in no way creates an employment contract, implied or otherwise; each associate remains, at all times, an "at will" associate.

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