Program Support Assistant - Gilbert, United States - Veterans Health Administration

Veterans Health Administration Gilbert, United States

2 weeks ago

Description

Summary

The position provides assistance to multiple assigned program areas, and is the principal clerk of those program areas operating independently of any other such individuals in the position. Direction is exercised through intermediate supervisors, and the functions performed by the subordinate groups differ.
**Selections will be made for the Southeast, Northwest, Show Low/Globe, Mesa and 32nd Street outlining clinics**

Duties

Duties include, but are not limited to:

Prepares and/or reviews written replies to correspondence for signature by the assigned executive leadership member(s).

Works with other Executive Leadership Support Assistants and the Suspense Coordinator to receive all controlled correspondence from the VISN and/or VACO, routes matters requiring action by service chiefs, and follows up to ensure that actions are completed in the time frame established.

Advises staff and outside entities of the executive team member(s) points of view on
current issues addressed by the executive team member(s) and the PVAHCS.

Coordinates visits by VIPs and other officials, ensuring that no breach of etiquette or protocol develops.

Receives visitors and telephone calls to the office, determines the nature of requests and directs callers to appropriate staff, or personally provides the information desired when routine or procedural matters of the office are involved.

Plans and coordinates the logistics of the work of the assigned executive leadership team member(s), distributes work, and provides support toward the acceptability of both the quantity and quality of work performed.

Work Schedule: Monday-Friday, 8:00am-4:30pm.
Telework: Not Authorized
Virtual: This is not a virtual position.
Position Description/PD#: Program Support Assistant (OA) / PD12136A
Relocation/Recruitment Incentives: Not Authorized
Critical Skills Incentive (CSI): Not Authorized
Permanent Change of Station (PCS): Not Authorized
Financial Disclosure Report: Not required

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