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    Community Admin Assistant - Las Vegas, United States - Yes& Companies LLC

    Yes& Companies LLC
    Yes& Companies LLC Las Vegas, United States

    2 weeks ago

    Default job background
    Description
    Essential Functions:
    • Receive and respond to all homeowner calls within 24 hours.
    • Receive and respond to all homeowner correspondence within 3 days.
    • Obtain bids with specifications by deadline supplied by the Community Manager.
    • Type and proof all correspondence, newsletters, etc., as requested.
    • Type and log violation letter within 7 days of receipt. Log all homeowner violation responses within 2 days of receipt. Levy fines using charge sheet on all ongoing violations within 7 days.
    • Receive and log architectural requests and process within 2 days of receipt.
    • Complete an Association Closeout Inventory list for turnovers.
    • Reserve space for meetings. Attend meetings as requested by Community Manager.
    • Assist Community Manager with all preparation and distribution of regular and annual Board of Director's meetings.
    • Pull account histories, homeowner files, etc. as requested.
    • Maintain association files.
    • Complete the action list provided by the Community Manager by the deadline.
    • Serve as backup for the front desk.
    • Additional duties may be assigned.
    Core Competencies:

    To perform the job successfully, an individual should demonstrate the following competencies to perform the essential duties and responsibilities of this position:
    • Organizing and prioritizing
    • Attention to detail and accuracy
    • Maintain confidentiality and exercise good judgment
    • Problem-solving skills
    • Excellent communications skills, both written and verbal
    Requirements

    Minimum Qualifications:
    • Minimum 6 months of customer service and/or office experience
    • Computer proficiency in Word, Excel and Outlook - typing speed 60 wpm
    Preferred Qualifications:
    • Docuware or C3 experience
    ADA Requirements:
    • See and read small print, both on paper and on a computer screen, quickly and accurately.
    • Sit for extended periods of time while working at a computer.
    • Hear and speak clearly on the telephone and in person.
    Work Posture Requirements:
    • Sitting: Constantly
    • Standing: Frequently
    • Walking: Frequently
    • Driving: N/A
    • Bending (from waist): Frequently
    • Crouching (squat): Rarely
    • Kneeling: Occasionally
    • Crawling: N/A
    • Climbing (stairs): N/A
    • Climbing (ladder): N/A
    • Twisting: N/A
    • Reaching: Rarely
    • Wrist Motion: Occasionally
    Carrying Requirements:
    • Items Carried: Files/Board books
    • Distance: 50 steps
    • Times Per Day: 5
    • Maximum Weight: 5 pounds
    Moving/Lifting Requirements:
    • Items Moved/Lifted: Paper files
    • Times Per Day: 5
    • Maximum Weight: 3 pounds
    Moving/Lifting Levels/Heights:
    • Floor: Occasionally
    • Knee: Rarely
    • Waist: Occasionally
    • Chest: Occasionally
    • Overhead: Occasionally
    Push/Pull Requirements:
    • Item Name: Furniture Frequency: Frequently
    Environmental Conditions:
    • Inside/Outside: No
    • Hot/Cold Temperatures: No
    • Wet: No
    • Noise: No
    • Power Equipment: No
    • Traffic Hazards: No
    • Chemical Hazards: No
    • Heights: No
    • Dust: No
    • Close Quarters: No
    • Fumes/Odors: No
    EEO/Drug Free Workplace
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