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    Senior events Coordinator - San Diego, United States - The Scripps Research Institute

    The Scripps Research Institute
    The Scripps Research Institute San Diego, United States

    3 weeks ago

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    Description


    Join our dynamic team as a Senior Events Coordinator and be at the forefront of creating unforgettable experiences If you're passionate about orchestrating seamless events, driving creativity, and ensuring every detail is executed flawlessly, this is the opportunity for you.

    Collaborate with a talented team, work with prestigious clients, and bring visions to life in a fast-paced, exciting environment.

    We are seeking an experienced and detail-oriented Senior Events Coordinator to lead the planning, execution, and management of our company's events portfolio.

    The Senior Events Coordinator will be responsible for coordinating a variety of events, ranging from corporate meetings and conferences to promotional events and product launches.

    This role requires exceptional organizational skills, strong attention to detail, and the ability to thrive in a fast-paced environment.

    ABOUT US:


    Scripps Research is a nonprofit biomedical institute ranked as one of the most influential in the world for its impact on innovation.

    We are celebrating our 100-year legacy in 2024.

    This significant milestone marks a century of seminal discoveries in immunology, infectious diseases (such as COVID-19, flu, HIV), neuroscience, heart disease, cancer, and more.

    Located in La Jolla, California, the institute houses six research departments, multiple Nobel laureates, a top-ranked graduate school and a leading postdoctoral training program.

    We work hand-in-hand with researchers of the Scripps Research Translational Institute and Calibr to merge foundational studies in biology, chemistry and computer science with translational science to produce pioneering drugs and advances in digital and precision medicine.

    Together, we cultivate new scientific leaders and expand the frontiers of knowledge to deliver medical breakthroughs impacting human health around the globe.

    If you have a passion for making a difference, this could be your opportunity to join our transformative team.

    Celebrating a Century:

    POSITION TITLE:
    Senior Events Coordinator

    POSITION SUMMARY:


    We have an exciting opportunity for a Senior Events Coordinator supporting the Department of Marketing and Communications at Scripps Research in La Jolla, California, home of some of the world's most renowned scientists.

    We are seeking an experienced and detail-oriented Senior Events Coordinator to lead the planning, execution, and management of our company's events portfolio.

    The Senior Events Coordinator will be responsible for coordinating a variety of events, ranging from corporate meetings and conferences to promotional events and product launches.

    This role requires exceptional organizational skills, strong attention to detail, and the ability to thrive in a fast-paced environment.

    An instrumental part of the event marketing will include event promotions, sourcing locations and working with vendors, the Events Manager and other members of the Marketing and Communications department.


    RESPONSIBILITIES AND DUTIES:

    EVENTS

    • Supports the team on a wide range of events, from large external facing events to internal events. Duties include planning, event implementation (both virtual and in-person), and posts event reconciliation. Assists in securing event speakers and hosts. Ensures appropriate A/V technical support.
    • Serves as a department point of contact to various internal clients and constituencies to support event-related needs.
    • Supports event promotion and marketing efforts. Event marketing duties include, but not limited to, print and electronic event promotions; paid and earned event promotions; and sourcing and securing event sponsorships.
    • Works with vendors, including requesting and reviewing proposals, placing orders, processing invoices, and updating event budgets.
    • Provides day-of event support, including setup and teardown; guest, staff, and vendor management; Zoom or other digital platforms for virtual events.

    MARKETING

    • Assists in the design and implementation of Institute marketing campaigns.
    • Actively participates in marketing strategy discussions.
    • Collaborates with a cross-functional team of graphic designers, copywriters, social media experts, and photographers/videographers, in the strategic development of messages and deliverables.
    • Prepares marketing reports and presentations by collecting, analyzing, and summarizing data.
    • Tracks marketing objectives, timelines, and deliverables, ensuring that key milestones are met.
    • Serves as primary Institute point of contact for updating and maintain the Institute website(s)
    • Details of established essential functions for this position will be addressed/discussed during the interview process.


    REQUIREMENTS:

    • Bachelor's degree (or equivalent) in marketing, advertising, or communications preferred.
    • Minimum of two years' experience in, and knowledge of planning, production, and management of large, small, and high-profile events with diverse audiences.
    • Knowledge of traditional and digital marketing, content marketing, and social media marketing.
    • Demonstrated integrity, dependability, sound judgment, teambuilding, and resourcefulness to establish and maintain collaborative, positive, and effective working relationships with multiple and diverse constituency groups.
    • Strong Microsoft Office skills (Outlook, Word, Excel, PowerPoint).
    • Expert knowledge of Zoom platform (webinar and meeting functionalities, recordings, breakout sessions).
    • Possess excellent verbal and written communication, interpersonal, listening and spelling skills.
    • Recognize priorities, work well under pressure, ability to meet deadlines.
    • This is an on-campus position requiring 4 days per week working onsite from our La Jolla campus, with flexibility to work 1 day per week remotely from home.
    PHYSICAL

    REQUIREMENTS:

    May include:

    Stationary position for an extended period of time, traverse campus/facility as needed, operate machinery such as computer, phone, copy machine; exposure to cold or hot temperatures.


    COMPENSATION:
    The expected hiring range for this position is $33.65 to $38.45/ hourly, commensurate with experience. Consideration will be given to experience that exceeds the listed requirements.

    COMPREHENSIVE BENEFITS INCLUDE:

    • Employer Contributed Retirement Plan - Depending on eligibility, employees receive an employer contributed retirement plan (no employee contribution required) and the option to contribute to a 403(b) (which is similar to a 401(k) using your own pre or post-tax dollars)
    • Full Suite of Health and Welfare plans including three medical plan options (including an HSA available option), dental, vision, life insurance, disability, EAP and more
    • Access to Flexible Spending Accounts (Medical/Dependent Care)
    • Competitive vacation and sick leave policies
    • Free, on-site parking
    The above statements describe the level of work performed and expected in general terms.

    The statements are not intended to list all the responsibilities, duties and/or skills required of employees so classified, and the content herein is subject to change due to the business needs of Scripps Research, with or without notice.

    Furthermore, nothing in this job description shall be interpreted to be in conflict with or to eliminate or modify in any way the employment-at-will status of Scripps Research staff.


    EEO Statement:
    The Scripps Research Institute is an Equal Opportunity Employer. We promote diversity of thought, culture, and background in the fields of science.

    All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other legally protected characteristic or status.

    Underrepresented individuals are encouraged to apply.

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