Event Coordinator - San Diego, United States - Nth Generation

Description

Nth's Vision:
To deliver AWESOME in everything we do
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Nth's Mission:To provide transformational technology solutions and services that enable our clients to achieve optimal results.
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Nth's Values:Ethics, Success, Relationships, Learning, Innovation.

• We believe that our employees are our greatest asset Our strong team of talent, awesome culture, excellent employee tenure, consistent growth, and longstanding client and partner relationships are a direct result of our vision, mission, and values

Benefits & Perks:
We believe that happy employees make for happy clients and offer the following benefits & perks:

• Competitive pay
• Employee Recognition Perks & Awards
• 401(k) Retirement Plan & Discretionary Profit Sharing
• Discretionary Profitability Bonus, dependent upon company profitability
• Paid Vacation, Holidays & Sick/Personal Time
• Group Medical, Dental, Vision, Life, STD, LTD
• Flexible Spending
• Voluntary Supplemental Insurance
• Employee Assistance Plan
• Complementary Costco Business Membership
• 100% LA Fitness Enrollment Fee & 50% toward monthly dues
• Fun celebratory events throughout the year

***The Event Coordinator's primary focus is to coordinate the planning, marketing, and execution of events, whether coordinated by Nth Generation or a third party. These events may range from local and/or virtual small client activities (such as client luncheons and dinners) to mid-size events (such as golf and one-day tech events), to large-scale, multi-day tradeshows. This position is responsible for working collaboratively in establishing and fortifying Nth's brand identity and reputation through coordinating the company's renowned high-quality events in a cost-effective manner. This position will also contribute to fostering the growth of Nth's client base and prospects, client retention and dedication, synergy with Nth's partner community, as well as company growth.

This position may be required to work at different times of the day, including nights and weekends, and on various sites, as needed.

This position requires periodic travel to Southern California counties, and potentially throughout California and/or out-of-state locations.

All duties should be performed while always maintaining the Nth Corporate Culture (see Appendix A). This is an hourly non-exempt position.


ESSENTIAL DUTIES AND RESPONSIBILITIES include, but not limited to, the following:

Budget and Accounting

• Creates an estimated event budget based on parameters set by the Senior Director, Creative & Marketing and the Co-President, CTO, Security & Marketing, to include tracking participating manufacturer sponsors ("partners") and estimating expenditures.
• Administers any partner funding requirements, including official funding requests, retrieving event commits, and providing postevent proof of performance.
• Meets with other departments to cue, set deadlines, and coordinate carrying out any budget actions.
• For example: Facilitates graphic design for digital event advertising and/or creates and acquires Nth branded swag, etc.
• Informs the team(s) of budget parameters and audits any related accounting, invoices, and receipts included in the CRM (FileMaker) for approvals and payment.
• Proactively communicates status of event, tasks, budget, and any other updates throughout the process to the Executive Events Team.
• Documents any budget adjustments and final numbers and circulates at the close of the event. Confirms when accounting requirements are completed, and the event is officially closed.

Communications

• Meets weekly with the Executive Events Team to provide thorough and organized details regarding potential and upcoming events.
• Ensures every event has a proper Call to Action (CTA) and follow up plan.
• Provides biweekly updates to a companywide Marketing Updates Spreadsheet with upcoming events, both Nth and 3rdparty, including all organization trade shows and more. Sends Outlook Calendar invites to Nth teammates for critical events.
• Reverseengineer the event to set and communicate clear deadlines to all participating parties, both internal and external. Individually meets all strict deadlines.
• Gathers all speaker data and presentations, and coordinates speaker/partner communications, including prep meetings and rehearsals, for both internal and external participants.
• Establishes relationships with venue and vendor contacts, including upholding Nth's 5starlevel relationships.
• Coordinates, books, and organizes all venue and/or related vendor communications.
• Participates in review of vendor invoices, agreements, and contracts, along with the Senior Director, Creative & Marketing.
• At minimum, provides biweekly updates to the Senior Director, Creative & Marketing on attendee registration numbers.
• Logs all appropriate event updates for the weekly Nth employee video call.
• Maintains a meticulous checklist of steps and tasks throughout the events process.
• Aud