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    Executive Admin Assistant - San Antonio, United States - JobsRUs

    JobsRUs
    JobsRUs San Antonio, United States

    3 weeks ago

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    Description

    Job Description

    Job is seeking to hire a Executive Admin Assistant for our client in San Antonio, TX
    Benefits Available
    Weekly Pay
    $26.15/Hour


    General Statement of Duties:


    The Executive Assistant provides high-level and administrative, clerical and special project support to executives of the organization, their management teams and Board.


    Essential Job Functions:
    Screens telephone calls and visitors, uses discretion and judgment in ascertaining who can be redirected to subordinate management. Provides information to callers, which requires comprehensive knowledge of company policies, practices, and operations.
    Opens and reviews all mail directed to executive. Composes responses to routine inquiries, delegates items to subordinate managers when appropriate. Transcribes, and types confidential correspondence, memos, minutes of meetings and other materials or documents.
    Prepares variety of highly confidential, specialized and recurrent reports using word processing, spreadsheet, database and /or presentation software.
    Manages special projects as assigned. Plans and delegates assignments, conducts research, gathers and compiles information for presentation, may prepare reports.

    Performs broad range of administrative details of confidential nature, to aid executive, that require initiative and judgment to make independent decisions.

    Maintains executive's calendar, arranges meetings, conferences and appointments without clearance. Makes travel arrangements including transportation, lodging, and itinerary.

    Provides administrative support for Board and Committee Agenda process to include: maintenance of corporate documentation for regulatory and legal review; coordination of meetings, agenda and reports; acts as minute-taker; responsible for meeting set-up, including catering for venue; and general support of Board members' contacts and training.


    Additional Job Functions:
    Follows up on all assignments delegated to others as to status, completion, etc.
    Maintains paper and electronic confidential files, fiscal records, and other documents.
    Supports the mission and vision of the Methodist Healthcare System and demonstrates excellent customer service at all times.
    Understands and is committed to helping the Methodist Healthcare System and its associated facilities achieve its goals.

    Must learn and comply with System and facility safety policies and rules; must use appropriate safety equipment and procedures at all times; must immediately report all unsafe conditions to supervisors; must be familiar with all safety features of equipment, tools or materials encompassed by job duties; and must check with supervisors (prior to job performance) if there is a question as to the safe procedure to be used for any job function.

    Adheres to the MHS Code of Conduct and demonstrates ethical behavior as expected by our patients, colleagues and the community.

    Understands the personal obligation to report any activity that appears to violate applicable laws, rules regulations or the Code of Conduct itself.

    Completes other duties as assigned.


    Methodist Excellence (ME) Behavior Standards:

    HOW WE OPERATE:
    Methodist Healthcare has certain principles and values that guide our actions in everything we do. Whether we are providing service at the bedside, curbside or in a support services role, these are constants.
    Values (I-CARE)

    Integrity Always do the right thing when no one is looking that is consistent with our Mission and all of our Values.

    Compassion We create healing experiences, we cure when we can; escort patients to death's door when we must, but always create healing experiences.

    Accountability Acknowledging and assuming the responsibility for my actions and decisions for my role in helping MHS become exceptional.
    Respect Treat others how we would want to be treated through a servant's heart.

    Excellence Meeting the needs and exceeding expectations of our colleagues, our partners, and internal and external customers through continuous improvement.

    Core Competency (our strength) Building Partnerships


    Job Dimensions:
    Technical / Professional Knowledge

    Knowledge of administrative and clerical procedures and systems including word processing, managing files and records, transcription and other office procedures; knowledge of and skill in using Microsoft Office applications; knowledge of business and management principles involved in coordination of people and resources.

    Decision Making

    Identifying and understanding issues, problems, and opportunities; comparing data from different sources to draw conclusions; using effective approaches for choosing a course of action or developing appropriate solutions; taking action that is consistent with available facts, constraints, and probable consequences.

    Managing Work
    Effectively managing one's time and resources to ensure that work is completed efficiently.
    Building Customer Loyalty
    Effectively meeting customer needs; building productive customer relationships; taking responsibility for customer satisfaction and loyalty.
    Building Trust
    Interacting with others in a way that gives them confidence in one's intentions and those of the organization.
    Initiating Action
    Taking prompt action to accomplish objectives; taking action to achieve goals beyond what is required; being proactive.
    Quality Orientation

    Accomplishing tasks by considering all areas involved, no matter how small; showing concern for all aspects of the job; accurately checking processes and tasks; being watchful over a period of time.

    Completes competencies as defined by department/unit and/or clinical specialty area
    Required Knowledge, Skill, Abilities and Other Job-Related Characteristics (KSAOs) Minimum Education and Experience:
    High School Diploma or GED. College education preferred. Minimum of 1 year of experience.

    Minimum License and Certificates Required:
    None

    Reporting Relationships:

    Supervised By:
    Manager Administrative Services


    Supervision Of:
    N/A


    Equipment Utilized:
    Meditech, PC, Common Office Equipment, Microsoft Office Software.


    Job Description Appendix A:
    Physical Requirements

    Environmental and Physical Demands/Hazardous Conditions:

    WORKING CONDITIONS

    INSIDE:
    Spends approximately _40_ hours or more per week inside.


    OUTSIDE:
    Spend approximately __ hours per week outside (driving/running work related errands). ( )


    BOTH:
    The activities occur inside and outside in approximately equal amounts.


    WORK POSITIONS:
    (defined in 5% increments of work time): Sitting 80% Standing 10% Walking 10% LIFTING/


    CARRYING DEMANDS

    SEDENTARY WORK:
    Lifting 10 lbs. maximum and occasional lifting and/or carrying articles.


    LIGHT WORK:
    Lifting 20 lbs. maximum with frequent lifting and/or carrying articles weighing up to 10 lbs.


    MEDIUM WORK:
    Lifting 50 lbs. maximum with frequent lifting and/or carrying of objects weighing up to 25 lbs.



    HEAVY WORK:
    Lifting 100 lbs. maximum with frequent lifting and/or carrying of objects weighing up to 50 lbs.

    VERY

    HEAVY WORK:
    Lifting objects in excess of 100 lbs. with frequent lifting and/or carrying of objects weighing more than 50 lbs.

    Ability to lift, push and pull with assistance (mechanical or co-worker) the weight of an average patient specific to the department.

    #ZR
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