- Must have knowledge of court filing requirements, including experience with e-filing in state/federal courts, including Los Angeles and Orange County state courts as well as all federal jurisdictions
- Drafts and types various kinds of documents, including correspondence, pleadings, discovery, memoranda; proofreads documents for errors and corrects errors; assembles case binders.
- Schedules/calendars appointments such as depositions, production of documents, client meetings, trials, court hearings and appearances.
- Type and edit on the computer system legal and other documents (including correspondence, memoranda, bills, timesheets and project work) from transcription tapes, handwritten or typed materials, or shorthand notes.
- Copy, distribute, send (electronically and/or via mail, courier or express service), file and otherwise handle completed work.
- Proofread and redline work for accuracy of copy, format, grammar, punctuation and syntax.
- Receive, screen and transmit telephone calls, conference calls and messages to/from attorneys, clients and staff.
- Handle incoming and outgoing mail.
- Perform secretarial functions associated with firm administrative tasks, including processing new client/matter requests, client bills, time reports and expense reports.
- Set up and maintain files in document management system.
- Coordinate conferences, meetings and appointments.
- Coordinate travel arrangements, securing air and ground transportation and hotel accommodations.
- Coordinate work as needed with office, firm and third-party service departments, including Document Services, IT, Office Services, Conference Services, and Finance.
- Provide secretarial assistance to visitors, summer associates and attorneys whose secretaries are absent.
- Accept overflow work from the Human Resources Department and other secretaries as needed.
- High School Diploma or equivalent
- At least ten (10) years of experience as a legal secretary in order to be familiar with court rules, procedures, calendaring requirements to allow incumbent to perform litigation and administrative duties in a professional large law firm setting.
- Knowledge of IP/patent litigation desirable but not required
- Specialized secretarial degree, associate and/or bachelor's degree desirable but not required
- Ability to type at least 70 words per minute with accuracy
- Thorough knowledge of MS Office (Word 10, Outlook, PowerPoint and Excel), and Adobe Professional
- Proficiency in State/Federal e-Filing and all court procedures
- Ability to produce TOCs and TOAs manually & accurately.
- Thorough knowledge of the proper preparation of time records, expense reports, client bills and conflict-checking forms (if applicable to position)
- Shorthand or fast notes (if applicable to position)
- Excellent written and oral communication skills, including grammar, spelling and punctuation
- Ability to read, comprehend and follow instructions
- Thorough familiarity with legal terminology pertinent to general legal concepts and specific area(s) of assignment
- Proficiency with advanced telephone functions, including conference calling and voicemail
- Excellent telephone manner
- Familiarity with legal filing and record-keeping practices
- Strong organizational skills
- Ability to perform clerical tasks with a high degree of accuracy
- Proficiency on office equipment used on a regular basis including computers, printers, copy machines, telephones and transcription machines
- Ability to work independently and as a member of a team, take initiative, set priorities and see projects through completion
- Ability to work effectively in a fast-paced environment, meet deadlines, handle multiple tasks, and respond to changing priorities
- Ability to establish effective working relationships within the office and firm, and with clients, vendors and others outside the firm
- Ability to perform mathematical functions - add, subtract, multiply, divide, work with percentages, etc.
- Strong service orientation
- Commitment to maintaining confidentiality of client and office information, and adhering to the Firm's Core Values
- Commitment to professional growth
-
Litigation Secretary
3 days ago
LHH Irvine, United StatesLitigation Secretary · Location: Irvine, CA. · Pay Rate and Benefits: $70,000 to $85,000 per year, along with comprehensive benefits such as medical, dental, vision, etc. · Position Type: Full-time, Direct Hire, Onsite · LHH is currently seeking a skilled Civil Litigation Secreta ...
-
Litigation Secretary
3 weeks ago
LHH Irvine, United StatesLHH Recruitment Solutions is seeking a Litigation Secretary in Irvine, CA This is a permanent opportunity. · Responsibilities: · Providing information-management support and representing the attorney to clients and others. · Interacting with clients by greeting them in person or ...
-
Litigation Secretary
5 hours ago
AGG Legal Staffing Irvine, United StatesOne of the largest and most prestigious law firms in the Western United States is seeking a Litigation Secretary. · You will calendar, docket, send out correspondence, take in paperwork, manage, and reconcile payments, assist with filings, and perform other duties as assigned. · ...
-
Litigation Secretary
3 weeks ago
Fisher Phillips Irvine, United StatesLitigation Secretary · At Fisher Phillips, we know exceptional talent is the key to our success, to providing the best service to our internal and external clients. Being a part of the Fisher Phillips team means you will work with cutting edge technology in a professional and fun ...
-
Litigation Secretary
4 weeks ago
Adams & Martin Group Irvine, United StatesJob Description · Job DescriptionJNotable Litigation firm with strong reputation with their Labor & Employment practice located in Irvine is looking to hire an experienced litigation secretary to join their firm. candidates must be able to work in-office. · Ideal Candidates shoul ...
-
Litigation Secretary
4 days ago
Adams & Martin Group Newport Beach, United StatesAdams & Martin Group has partnered with a large, reputable law firm the is looking to hire an experienced Litigation Secretary for the firm. The office is located in Newport Beach and candidates must be able to work on-site at least 3 days per week. · Responsibilities include cas ...
-
Litigation Secretary
4 weeks ago
CTSC LAW Irvine, United States**Overview**: · **Duties**: · - Provide administrative support to attorneys in a fast-paced litigation practice · - Assist with document review, legal drafting, and preparation of court filings · - Conduct legal research and compile information for cases · - Manage calendars, sch ...
-
Litigation Secretary
1 week ago
Fisher & Phillips LLP Irvine, United States**Litigation Secretary** · At Fisher Phillips, we know exceptional talent is the key to our success, to providing the best service to our internal and external clients. Being a part of the Fisher Phillips team means you will work with cutting edge technology in a professional and ...
-
Litigation Secretary
3 weeks ago
Adams & Martin Group Newport Beach, United StatesJob Description · Job DescriptionAdams & Martin Group has partnered with a large, reputable law firm the is looking to hire an experienced Litigation Secretary for the firm. The office is located in Newport Beach and candidates must be able to work on-site at least 3 days per wee ...
-
Litigation Secretary
5 days ago
LHH Cerritos, United StatesLitigation Secretary · Location: Cerritos, CA · Pay Rate and Benefits: $70,000 to $90,000 per year, along with comprehensive benefits such as medical, dental, vision, etc. · Position Type: Full-time, Direct Hire, Onsite · LHH is currently seeking a skilled Civil Litigation Secret ...
-
Litigation Secretary
4 weeks ago
LHH Recruitment Solutions Cerritos, CA, United StatesA regional law firm of 150+ attorneys is seeking an experienced Litigation Secretary in their Cerritos office. This position will be supporting 3-5 attorneys in general civil litigation cases with the assistance of the firm\u2019s calendaring, word processing and litigation suppo ...
-
Sr. Litigation Secretary
4 days ago
Adams & Martin Group Orange, United StatesJob Description · Job DescriptionAdams & Martin Group has teamed up with a Law Firm specializing in medical malpractice. We are currently seeking a senior-level Legal Secretary with an outstanding resume. This exciting opportunity includes the flexibility of three work-from-home ...
-
Civil Litigation Legal Secretary
1 week ago
Adams & Martin Group Costa Mesa, United StatesJob Description · Job DescriptionAdams & Martin Group has partnered with a Full-service defense litigation law firm dedicated to providing exceptional legal representation. With over 1100 attorneys across 44 offices in the United States, this firm has built a reputation for excel ...
-
Litigation Legal Secretary
3 weeks ago
Adams & Martin Group San Clemente, United StatesA reputable law firm in South County is in search of a legal secretary with 2-4 years of experience in litigation. The ideal candidate should be proficient in e-filing in both State and Federal Courts, familiar with litigation practices and procedures, adept at calendaring, and s ...
-
Litigation Legal Secretary
4 weeks ago
Adams & Martin Group Costa Mesa, United StatesJob Description · Job DescriptionAdams & Martin Group has partnered with a litigation law firm in Costa Mesa. The firm is seeking a detail-oriented and organized Litigation Legal Secretary to support their litigation team. The ideal candidate will have experience in legal adminis ...
-
Litigation Secretary
2 weeks ago
Adams & Martin Group Long Beach, United StatesJob Description · Job DescriptionA reputable legal non-profit organization is looking for a temporary Litigation Secretary for their Long Beach office. This non-profit, which has been instrumental in providing legal assistance to those living in the Greater Los Angeles area, is l ...
-
Litigation Secretary
4 weeks ago
LHH Recruitment Solutions Cerritos, United StatesJob Description · Job DescriptionA regional law firm of 150+ attorneys is seeking an experienced Litigation Secretary in their Cerritos office. This position will be supporting 3-5 attorneys in general civil litigation cases with the assistance of the firm's calendaring, word pro ...
-
Litigation Secretary
4 weeks ago
LHH Recruitment Solutions Cerritos, United StatesJob Description · Job DescriptionLitigation Secretary · Location: Cerritos, CA · Pay Rate and Benefits: $70,000 to $90,000 per year, along with comprehensive benefits such as medical, dental, vision, etc. · Position Type: Full-time, Direct Hire, Onsite · LHH is currently seeking ...
-
Litigation Assistant/Secretary
4 weeks ago
LHH Recruitment Solutions Cerritos, CA, United StatesA regional law firm of 150+ attorneys is seeking an experienced Litigation Secretary in their Cerritos office. This position will be supporting 3-5 attorneys in general civil litigation cases with the assistance of the firm\u2019s calendaring, word processing and litigation suppo ...
-
Litigation Legal Secretary
4 weeks ago
Adams & Martin Group San Clemente, United StatesJob Description · Job DescriptionA reputable law firm in South County is in search of a legal secretary with 2-4 years of experience in litigation. The ideal candidate should be proficient in e-filing in both State and Federal Courts, familiar with litigation practices and proced ...
Litigation Secretary - Irvine, United States - AGG Legal Staffing
Description
An international law firm with more than 900 lawyers in offices throughout the United States, Europe, Asia and the Middle East is seeking a Legal Secretary to support the Litigation practice, reporting to their Irvine Office Coordinator.
The role will reside in our Irvine office with hybrid work capabilities and will be responsible for providing secretarial and administrative support to attorneys, advisors and other administrative personnel as assigned. Legal Secretaries are expected to perform all job duties with a commitment to providing superior service to clients, producing quality work products, and maintaining an atmosphere of teamwork and continuous improvement.
Key responsibilities of this position include:
Qualifications (Experience, Knowledge, Skills & Abilities):
