- Use strategic guidance to plan and implement communications such as the development of briefings, talking points, newsletters, meeting agendas, etc.
- Review, coordinate, and track internal and external staff clearance and nomination packages
- Prepare staff summary sheets, memorandum of agreements, and official memos for government review. Assists in updating/developing office level standard operating procedures (SOP)
- Collaborate and assist the Senior Engagement in facilitating overview briefings/tours.
- Assist with management key internal and external relationships.
- Track highlights to relay "success story" to agency leadership. Develop new ways to measure program accomplishments, results, and effectiveness.
- Provide support to the e-Task management system
- Assist in managing time and labor, as needed
- Schedule conference rooms and meetings
- Manage senior leadership calendars; coordinates with external offices, as needed, in support of high-level meetings
- Utilize project or program management experience to manage, evaluate, and improve processes and communications.
- Assists in maintaining internal files and records management
- Maintain read-ahead books and files for senior leadership; coordinate with elements for provision of material
- Assist in the preparation of charts, graphs, and narrative information for management or program reports from material provided by higher-level employees
- Screen incoming correspondence and determine appropriate actions
- Review of outgoing correspondence and reports, ensuring proper formats, grammar, and coordination
- Assist senior leadership with travel procedures, to include coordination and creation of travel orders in the Defense Travel System.
- Monitor and tracks official travel for assigned personnel who may require Special Access Program (SAP) access
- Develop slides and audio-visual presentations
- Assist in ensuring procedures are followed for proper maintenance, storage and destruction of all types of records and correspondence
- Collect and prepare operating reports and budget expenditures
- Minimum of 10 years' experience in a senior EA position supporting DoD or the Intelligence Community and specialized administrative experience at an executive and senior level
- Top Secret clearance with SCI eligibility; requires a current Counterintelligence polygraph or ability to pass a Counterintelligence polygraph upon hire
- Bachelor's degree in human resources and/or administration
- Exceptional oral and written communication skills, preferably with experience as a professional communicator (writing papers, speeches, senior leader communications), public affairs, etc.
- Knowledge in time keeping tasks and travel order processing procedures
- Proficient using MS Office Suite of applications (e.g., MS Word, Excel, PowerPoint, MS Project and Microsoft Access (database))
- Knowledge in the preparation, crafting, and editing of executive-level and technical correspondence, summaries, guidance, and other documents
- Possess strong verbal and written communication skills
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Senior Executive Support Specialist - Bethesda, United States - NextGen Federal Systems
Description
NextGen Federal Systems, LLC (NextGen) is seeking a Senior Executive Support Specialist experienced within Defense Intelligence or the IC. This role provides a full range of administrative support requirements for a defense intelligence customer in Science and Technology. Must be able to work in a high-operational tempo environment and able to work independently.
Primary Work Location: Bethesda, MD
RESPONSIBILITIES
QUALIFICATIONS
About Us: NextGen Federal Systems is an innovative technology and professional services provider specializing in advanced software solutions and comprehensive mission and business support services. We work in close collaboration with our Customers to truly understand their business and mission goals. Our approach is to design, build, implement, and manage solutions that measurably improve our client's organizational performance.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities.
RefID: A01
Senior Executive Support Specialist professionals in Bethesda
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Carmen Smith
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