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    c-level executive assistant - Irving, United States - Imprimis Group

    Imprimis Group
    Imprimis Group Irving, United States

    3 weeks ago

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    Description

    HIRING NOW

    EXECUTIVE ASSISTANT/OFFICE MANAGER

    DIRECT HIRE | ONSITE | IRVING, TX

    Imprimis is seeking Executive Assistant talent for their client, an international corporation based in Irving, TX. The ideal candidate will have minimum 5-years' experience supporting C-level executives.

    $75, $85,000.00 Depending on Experience

    Responsibilities:

    • Coordinate and manage executive calendars, including scheduling appointments, meetings, and travel arrangements
    • Act as a primary point of contact for internal and external stakeholders. Assist in replying to inquiries and drafting communications
    • Organize and prepare meeting materials, take meeting minutes, and follow up on action items
    • Ensure seamless communication within the executive team and other departments
    • Coordinate details for team meetings, summits, and events including travel arrangements, agenda creation, calendaring, catering, and other administrative tasks as required.
    • Arrange and coordinate travel itineraries, accommodations, and logistics for executive team members and candidates traveling in for interviews
    • Draft and edit documents, presentations, and reports; proofread and ensured accuracy in all materials produced for the executive team
    • Track and reconcile executive team expenses: process and submit expense reports on time
    • Handle sensitive and confidential information with discretion and professionalism
    • Provide administrative support for special projects and initiatives led by the executive team
    • Act as a team member to support office events and activities and weekly office administrative support tasks, including assisting with coffee machine setup/takedown a well as other tasks involved in meetings.

    Qualifications:

    • Bachelor's degree or equivalent work experience
    • Proven experience as an executive assistant or in a similar role
    • Proficiency in Microsoft Office Suite and other relevant software
    • Strong organizational and time management skills
    • Excellent written and verbal communication skills
    • Proactive and able to anticipate needs.
    • Strong attention to detail.
    • Ability to maintain composure under pressure.
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