- Performs clerical/administrative tasks to support the efficient functioning of the Materials Management Department (50%)
- Processes
- Prepares Invoices for review and approval of the Supervisor or Director.
- Reviews miscellaneous invoices and documentation for Accounts Payable to process under various cost centers.
- Compiles and maintains Staff Meeting/Huddle Minutes and distributes them accordingly.
- Creates requisitions for the Supervisor for any ad-hoc items needed for General Stores or Linen.
- Daily Receiving data entry and reconciliation.
- Daily manual issue/return data entry.
- Provides customer service to internal and external customers to support their Purchasing and Supply Chain needs. (20%)
- Offers assistance to internal and external customers on all inquiries.
- Answers, screens, and responds to all telephone calls on behalf of the department.
- Provides accurate information and refers internal and external customers to the appropriate staff.
- Responds timely to email requests and communications in a timely manner.
- Acts as a liaison between the warehouse and Professional Shared Services.
- Schedules meetings on behalf of the Director.
- Acts as a liaison between Corporate Contracting and MSMHC in the review process to access data for the Director. Communicates information received via bulk distribution such as Pillar Talk or Everyone emails by posting when appropriate.
- Coordinate rush deliveries or Courier Services for internal and external customers.
- Prepares and communicates the open order/backorder report daily for Supervisor and Director.
- Assists in acquiring quotations from vendors as requested.
- Proactively offers assistance and support to MSMHC Directors and Associates regarding purchasing and supply chain processes. (30%)
- Maintains files on all product recalls / product failures reported through Materials Management and communicates to EOC via tracking log.
- Coordinates equipment rentals for the end users as needed.
- Patient Charge Billings for specific rental and or specialty items into Clinician View as needed.
- Assists Director in Capital Review Process, monthly documentation, and reporting.
- Evaluates and analyzes items retained at Recall Storage and communicates destruction dates to the end users.
- Evaluates and analyzes freight spend through the OptiFreight program and G/L freight code.
- Greets and receives visitors in a professional courteous manner.
- Liaison between Corporate Vendor Access and the Vendor community validating proper credentials and enforcing the Vendor Access policy.
- Backup to mailroom for sorting and processing of mail.
- Organizational knowledge: Works effectively within and between departments
- Participates on inter-departmental teams and committees, communicating unit knowledge as appropriate.
- Provides department/unit with information and knowledge acquired during participation with interdepartmental teams and committees.
- Demonstrates a constructive approach during all interactions with staff, supervisors, and managers both inside and outside the unit.
- Associate's degree required
- Bachelor's degree preferred
- 3-4 years of comparable experience in Purchasing or Materials Management in hospital setting preferred
- Strong emphasis on teamwork - our associates feel connected to each other and our mission as an organization. In return, our effective team environment generates positive patient outcomes and high associate satisfaction ratings that exceed the national benchmark.
- Strategic focus on equity, inclusion, & diversity - we are committed to equity for all people and communities. We continue to build a diverse and inclusive workplace where people feel a sense of belonging and the ability to contribute to equitable care delivery and improved community health outcomes at all levels of the organization.
- Comprehensive total rewards package - including competitive pay, generous paid time off, great health and wellness benefits, retirement savings, education assistance, and so much more.
- More career opportunities closer to home - as the largest healthcare provider in the Baltimore-Washington, D.C. region, there are countless opportunities to grow your career and fulfill your aspirations.
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Supply Chain Specialist - Clinton, United States - MEDSTAR HEALTH
Description
General Summary of Position
This position is responsible for a wide variety of both complex and routine administrative and analytical duties to support the Purchasing and Materials Management functions at MedStar Southern Maryland. Demonstrates the High Reliability Organization (HRO) characteristics of transparency, patient engagement, reporting, teamwork & collaboration, measurement, respect, and support to deliver the highest level of quality and safety to our patients and associates.
Primary Duties and Responsibilities
Minimum Qualifications
Education
Experience
Why MedStar Health?
At MedStar Health, we understand that our ability to treat others well begins with how we treat each other. We work hard to foster an inclusive and positive environment where our associates feel valued, connected, and empowered. We live up to this promise through:
About MedStar Health
MedStar Health is dedicated to providing the highest quality care for people in Maryland and the Washington, D.C., region, while advancing the practice of medicine through education, innovation, and research. Our team of 32,000 includes physicians, nurses, residents, fellows, and many other clinical and non-clinical associates working in a variety of settings across our health system, including 10 hospitals and more than 300 community-based locations, the largest home health provider in the region, and highly respected institutes dedicated to research and innovation. As the medical education and clinical partner of Georgetown University for more than 20 years, MedStar Health is dedicated not only to teaching the next generation of doctors, but also to the continuing education, professional development, and personal fulfillment of our whole team. Together, we use the best of our minds and the best of our hearts to serve our patients, those who care for them, and our communities. It's how we treat people.
MedStar Health is an Equal Opportunity (EO) Employer and assures equal opportunity for all applicants and employees. We hire people to work in different locations, and we comply with the federal, state and local laws governing each of those locations. MedStar Health makes all decisions regarding employment, including for example, hiring, transfer, promotion, compensation, benefit eligibility, discipline, and discharge without regard to any protected status, including race, color, creed, religion, national origin, citizenship status, sex, age, disability, veteran status, marital status, sexual orientation, gender identity or expression, political affiliations, or any other characteristic protected by federal, state or local EO laws. If you receive an offer of employment, it is MedStar Health's policy to hire its employees on an at-will basis, which means you or MedStar Health may terminate this relationship at any time, for any reason.
