Administrative Assistant - San Francisco, United States - Rose International

Rose International San Francisco, United States

4 days ago

Permanent Administrative

Description

Date Posted: 04/29/2024

Hiring Organization: Rose International

Position Number: 463074

Job Title: Administrative Assistant

Job Location: Indianapolis, IN, USA, 46204

Work Model: Onsite

Shift: 8:00 AM - 4:30 PM (37.5 hours/week)

Employment Type: Temporary

Estimated Duration (In months): 3

Min Hourly Rate ($): 20.00

Max Hourly Rate ($): 20.00

Must Have Skills/Attributes: Administrative, Data Entry, MS Office, Verbal Communication, Written Communication

Job Description

Only those lawfully authorized to work in the designated country associated with the position will be considered.

Please note that all Position start dates, and duration are estimates and may be reduced or lengthened based upon a client's business needs and requirements.

Required Skills:

• Previous multi-tasking administrative assistance experience with strong written communication skills and work as part of a team or independently.

• Previous customer service experience in a customer-facing role with strong verbal communication skills.

• Working knowledge of all MS Suite of Office 365 - including data entry and the ability to learn additional software programs as needed.

Desired Skills:

• Previous experience working in an administrative/clerical role (FTE or contract) for State of IN.

• Associate degree or administrative assistant certification and/or equivalent work experience.

Education:

High School diploma or equivalent

Administrative Assistant Duties:

• PHONES - Utilizing excellent customer service, answer main phone line via MS Teams in a courteous and patient manner and transfer to appropriate staff or department using contact listing.

• VOICEMAILS - Check the admin. email inbox for voicemail messages and forward to the appropriate staff or department.

• GUESTS/VISITORS/CAMERAS - Greet guests/visitors in a courteous manner, ask to help them and direct to appropriate staff or department. Watch lobby cameras for foot traffic or suspicious visitors.

• CONTACT LISTINGS - Maintain a current contact listing for the agency and important numbers listing. This is a living document that needs updated often. A copy to be placed in Admin Asst MS Teams chat/files and distributed to all admins.

• PACKAGE DELIVERIES - notify appropriate contacts of any FedEx or UPS boxes dropped off at the front desk.

• COPY ROOMS - maintain each of the three copy rooms with paper and office supplies and maintaining copy machines.

• SCANNING - scan old paper files into an online electronic software system.

• VALIDATE PARKING - validate garage parking tickets when appropriate, via an online electronic software system.

• MAINTENANCE REQUESTS - Submit maintenance requests via an online portal when maintenance requests to our area are submitted to the AA by staff.

• IDHS CONFERENCE ROOMS - Maintain and update our conference room reservations via Outlook Calendar.

Possible future additional duties for a qualified applicant.

• EVENTS - assist other administrative and agency staff with events as needed.

• CONFERENCE CENTER RESERVATIONS - Ability to learn the conference center room reservation form and system.

• PROCUREMENT - office supply orders from Office Depot & breakroom supplies from Fastenal via Excel spreadsheet.

Benefits:

For information and details on employment benefits offered with this position, please visit here. Should you have any questions/concerns, please contact our HR Department via our secure website.

California Pay Equity:

For information and details on pay equity laws in California, please visit the State of California Department of Industrial Relations' website here.

Administrative Assistant

1 week ago

That's Good HR, Inc. Indianapolis, United States

Now hiring for an Indianapolis, IN Administrative Assistant. · For over 20 years, That's Good HR has paired employers and job seekers in Indianapolis and surrounding areas. We specialize in handpicked placements for accounting, HR, medical coding, executive assistants, bookkeeper ...
Administrative Assistant

2 weeks ago

ACL Digital Indianapolis, United States

Job Title: Administrative Assistant · Location: Indianapolis, IN · Duration: Contract · Job Description: · 1. PHONES – Utilizing excellent customer service, answer agency main phone line via MSTeams in a courteous and patient manner and transfer to appropriate staff or departme ...
Administrative Assistant

5 days ago

Hunter International Recruiting Indianapolis, United States

Administrative Assistant · Indianapolis, IN – Onsite · Competitive Pay · Administrative Assistant Responsibilities: · Process all inbound documentation through email, white mail, and fax · Manage follow-up letters via email, white mail, and fax · Review the quality of follow-up l ...
Administrative Assistant

2 weeks ago

INFOPRO LEARNING PRIVATE LIMITED Indianapolis, United States

*Administrative Assistant* · *Indianapolis IN * · *2 months* · Description: · This is a short-term 2-month assignment to scan paper medical records into an electronic medical record system. This could be a part time assignment 3-4 days a week for the 2 months if that opens up the ...
Administrative Assistant

2 weeks ago

GEO Indiana Schools Indianapolis, IN, US, United States

:GEO Foundation Mission: · A sign that hangs above the entrance to all GEO Academies reads, Through these doors walk college graduates. GEO Foundation believes that all children should have access to a quality education that includes college and that education can Beat Poverty. ...
Administrative Assistant

3 weeks ago

America's Auto Auction Indianapolis, United States

Our office is seeking a highly organized and detail-oriented Administrative Assistant/Receptionist to join our team. The ideal candidate will have experience working in a legal office or professional work environment and possess strong communication and interpersonal skills. As a ...
Administrative Assistant

1 week ago

CAI Indianapolis, United States Full time

Job ID Number · R2692Employment Type · Full timeWorksite Flexibility · OnsiteJob Summary · As the Administrative Assistant, you will be responsible for office operations and upkeep, mail distribution, requisition of supplies as well as additional clerical duties.Job Description · ...
Administrative Assistant

13 hours ago

CAI Indianapolis, United States

Job Description · Job ID Number · R2692Employment Type · Full timeWorksite Flexibility · OnsiteJob Summary · As the Administrative Assistant, you will be responsible for office operations and upkeep, mail distribution, requisition of supplies as well as additional clerical duties ...
Administrative Assistant

1 week ago

CAI Indianapolis, United States Full time

Job ID Number · R2683Employment Type · Full timeWorksite Flexibility · OnsiteJob Summary · As the Intake Specialist, you will be responsible for office operations and upkeep, mail distribution, requisition of supplies as well as additional clerical duties.Job Description · We are ...
Executive Administrative Assistant

1 week ago

That's Good HR, Inc. Indianapolis, United States

Now hiring for an Indianapolis Executive Administrative Assistant. · For over 20 years, That's Good HR has paired employers and job seekers in Indianapolis and surrounding areas. We specialize in handpicked placements for accounting, HR, medical coding, executive assistants, book ...
Executive Administrative Assistant

2 weeks ago

GEMCO Constructors Indianapolis, United States

Company Description · GEMCO is a national mechanical, electrical, plumbing, building automation systems and service contractor providing comprehensive design and build solutions for its customers throughout the United States. · GEMCO is honored to have been named a Top Workplace ...
Administrative Assistant/Reception

2 weeks ago

V R Della IT Services Private Limited Indianapolis, IN, United States

*Research and compile information on specific aspects of the program such as procedures, needs and* · *policies* · *Answer basic customer questions about program policies and procedures.* · *Establish, organize, and maintain current and historical files related to the program.* · ...
Human Resources/Administrative Assistant

2 weeks ago

HRPivot Indianapolis, United States

***This is an onsite position at our location in the Downtown Indianapolis area*** · We are seeking an Human Resources/Administrative Assistant to join our team and support our HR department in various administrative and operational tasks. The Human Resources/Administrative Assi ...
Human Resources/Administrative Assistant

3 weeks ago

HRPivot Indianapolis, United States

This is an onsite position at our location in the Downtown Indianapolis area · We are seeking an Human Resources/Administrative Assistant to join our team and support our HR department in various administrative and operational tasks. The Human Resources/Administrative Assistant w ...
Human Resources Administrative Assistant

1 week ago

RHI Rehab Indianapolis, United States

The Rehabilitation Hospital of Indiana (RHI), named Best Rehabilitation Hospital in Indiana in 2022 and 2023, provides quality rehabilitation services to those facing life-changing injuries or illness. We specialize in the areas of brain injury, stroke, spinal cord injury and com ...
Human Resources Administrative Assistant

2 weeks ago

RHI Rehab Indianapolis, United States

The Rehabilitation Hospital of Indiana (RHI), named Best Rehabilitation Hospital in Indiana in 2022 and 2023, provides quality rehabilitation services to those facing life-changing injuries or illness. We specialize in the areas of brain injury, stroke, spinal cord injury and com ...
Academic Advisor/Administrative Assistant

3 weeks ago

Marian University Indianapolis, United States

As a part of a diverse community of faculty and staff who represent many faith systems and worldviews, Marian University's Ancilla College seeks an Academic Advisor/Administrative Assistant to promote our Catholic Franciscan mission and identity by taking responsibilities of acad ...
Sr Administrative Assistant-Heart

2 weeks ago

Community Health Network Indianapolis, United States

Sr Administrative Assistant-Heart · Job Ref · 2402572 · Category · Administrative & General Support · Job Family · Administrative / Secretarial · Department · Cardio Product Line · Schedule · Full-time · Facility · Community Heart & Vascular Hospital · 8075 N Shadeland Ave · Indi ...
Front Desk/ Administrative Assistant

3 weeks ago

Inktel Direct Corporation Indianapolis, United States

** Front Desk/ Administrative Assistant** · **Job Category****:** Admin **Requisition Number****:** FRONT001708 Showing 1 location **Job Details** · **Description** · The administrative duties of this position are vital to the effective operations of the company. Critical to s ...
Advanced Assist./Assoc. Rank TT Faculty Position Public Administration and Public Policy

1 week ago

Indiana University Indianapolis, United States

Advanced Assistant/ Associate Rank Tenure-Track Faculty Position. Public Administration and Public Policy The Paul H. ONeill School of Public and Environmental Affairs (ONeill School hereafter) at Indiana University (IU) invites applications for Policy, Faculty, Assistant Profess ...