- Provides ongoing administrative and logistics support to select members of the Executive Management Team
- Expertly coordinates, organizes and manages all travel arrangements and ensures all needs are met at all times
- Prepares individual travel itineraries and maintains agendas
- Coordinates, organizes and provides continuous support of all special projects/assignments
- Ensures continuous updates/check-in with each business partner/visitors and Executive Members by phone, email and/or in-person and addresses needs and concerns quickly and efficiently
- Provides general telephone support to ensure the executive's needs are met by screening and directing calls and the callers' needs are addressed and/or escalated as required
- Schedules, confirms and prepares all meetings (internal and external) as required; ensures all requirements are met, including, but not limited to, facilities, conference calling, A/V equipment, meals, and taxi and/or limo service, travel accommodations, etc., as needed
- Expertly prepares for Executive Management and Board of Director meetings
- Assists in the preparation of all handouts and presentation materials required for meetings, as well as catering and facilitating of breakfast, lunch and or dinner for meetings
- Tracks actual vs. budget expenses through monthly review of the operating expenses with department head and the accounting staff
- Communicates updated forecast expense information as requested
- Checks voice mail and e-mail messages and forwards critical information, as requested
- Maintains updated contact management data in Microsoft Outlook
- Proficiently maintains all schedules and appointments Microsoft Outlook, as required
- Processes office supply orders and maintains supply stock for the Executive Management Team
- Works with the Procurement department to ensure compliance to standards as well as cost effective travel options within traveler's stated parameters and tracking of overall travel expenses
- Ensures understanding and abides by all applicable policies/procedures
- Codes invoices, investigates outstanding invoices, accruals for multiple departments, completes check & wire requests, and prepares expense reports
- Serve as liaison between the Executive office and internal departments
- Provides personal assistance to the executive and their immediate family, as required, such as administration of personal records, vendor payments, social calendaring, vacations, coordination of home vendor services, running errands, and family matters
- Performs project and file management, as needed
- Performs other assignments (or duties), as required
- Ability to interact, with all levels (internally and externally), in a fast paced environment, sometimes under pressure, remaining flexible, proactive, resourceful and efficient, with a high level of professionalism
- Ability to demonstrate a highly positive attitude, initiative, perspective and intuitiveness
- Works co-operatively across all departments to provide efficient, culturally sensitive and friendly service
- Proven ability to independently manage multiple tasks and projects with competing priorities and deadlines, screen and prioritize communications and opportunities from external and internal sources
- Must be able to work with limited supervision and make autonomous decisions
- Excellent oral and written communication and presentation skills
- Ability to handle confidential documents and other communications with absolute discretion
- Superior organizational and prioritization skills, with careful attention to detail
- Excellent calendar/schedule management skills, including the coordination of complex executive meetings
- Poise and superior professionalism
- Self-motivated and the determination to succeed
- Ability to travel out of town as necessary
- Periodically work from a remote location, as required
- Required to work a flexible schedule according to business needs/events (to include, but not limited to nights and weekends and/or shift rotation)
- Advanced working knowledge of various software applications including Microsoft Office Suite (Outlook, Excel, PowerPoint,Word) and Adobe Visio a plus
- Associates or Bachelors degree preferred
- Minimum of 5 consecutive years or equivalent work-related experience supporting Executives, and experience working with Board of Directors, necessary
- Data center or technology company experience a positive, but not required
- Foreign language skills, a plus
-
Executive Assistant
1 week ago
Terrible Herbst, Inc. Las Vegas, United StatesIt's fun to work in a company where people truly BELIEVE in what they're doing · We're committed to bringing passion and customer focus to the business. · Terrible's, recognized for our commitment to innovation and excellence, is seeking an experienced Executive Personal Assistan ...
-
executive assistant
3 weeks ago
Randstad US las vegas, United Statesexecutive assistant. · + las vegas , nevada · + posted today · **job details** · summary · + $75,000 - $90,000 per year · + permanent · + bachelor degree · + category office and administrative support occupations · + referenceAB_4530248 · job details · Are you a seasoned Executiv ...
-
executive assistant
3 weeks ago
Randstad US las vegas, United Statesexecutive assistant. · + las vegas , nevada · + posted 2 days ago · **job details** · summary · + $75,000 - $90,000 per year · + permanent · + bachelor degree · + category office and administrative support occupations · + referenceAB_4530248 · job details · Are you a seasoned Exe ...
-
executive assistant
3 weeks ago
Randstad US las vegas, United Statesexecutive assistant. · + las vegas , nevada · + posted 1 day ago · **job details** · summary · + $75,000 - $90,000 per year · + permanent · + bachelor degree · + category office and administrative support occupations · + referenceAB_4530248 · job details · Are you a seasoned Exec ...
-
executive assistant
1 week ago
Randstad US las vegas, United Statesexecutive assistant. · + las vegas , nevada · + posted may 7, 2024 · **job details** · summary · + $75,000 - $90,000 per year · + permanent · + bachelor degree · + category office and administrative support occupations · + referenceAB_4530248 · job details · Are you a seasoned Ex ...
-
Executive Assistant
1 week ago
Swickard Auto Group Las Vegas, United StatesJob Type · Full-time · Description · Pay Range: $20-25/hour · We are seeking a highly organized and detail-oriented Executive Assistant to provide administrative support to our executive team. The ideal candidate will be able to work independently, prioritize tasks, and manage mu ...
-
Executive Assistant
1 week ago
My Next Career Path Staffing Las Vegas, United StatesJob Description · Job DescriptionExecutive Assistant · My Next Career Path Staffing - With over 20 years' experience in Technology Staffing, MNCP Staffing matches candidates to the culture of an organization as well as required skill sets. · Job Summary: · We are seeking a highly ...
-
Executive Assistant
3 days ago
MGM Resorts International Las Vegas, United States Full timeThe SHOW comes alive at MGM Resorts International. · Have you ever wondered what it would be like to work in a place full of excitement, diversity, and entertainment? Are you h detail-oriented and thrive in a fast-paced administrative environment? At MGM Resorts International, we ...
-
Executive Assistant
2 weeks ago
Lotus of Siam Red Rock Las Vegas, United StatesJob Description · Job DescriptionExecutive & Personal Assistant · Position Overview: · The Executive/Personal Assistant completes a broad variety of administrative tasks for the owner including managing an extremely active calendar of appointments, preparing confidential correspo ...
-
Executive Assistant
3 weeks ago
Lotus of Siam Red Rock Las Vegas, United States Full timeExecutive & Personal Assistant · Position Overview: · The Executive/Personal Assistant completes a broad variety of administrative tasks for the owner including managing an extremely active calendar of appointments, preparing confidential correspondence, arranging complex and det ...
-
Executive Assistant
1 week ago
Manaflex Las Vegas, United StatesJob Description · Job DescriptionSalary: $50k-70k · Company Overview: From EV manufacturers to Fortune 500 leaders, Manaflex provides cutting-edge solutions for mass-producing flexible printed circuits (FPCs). Founded in 2017, Manaflex holds 20+ patents and patents pending, and o ...
-
Executive Assistant
1 week ago
Latitude, Inc. Las Vegas, United StatesJob Description · Job DescriptionExecutive Assistant · Main PointsFully onsite position · Salary: 70k-85k · 5+ years of experience required. · Supporting the COO · Must have experience with LinkedIn recruiter · Need to be bilingual in Korean · Overview · Executive Assistant's r ...
-
Executive Assistant
4 days ago
MGM Resorts International Las Vegas, United States Full timeThe SHOW comes alive at MGM Resorts International. · Have you ever wondered what it would be like to work in a place full of excitement, diversity, and entertainment? Are you enthusiastic about being a team player in one of the most fascinating industries in the world? At MGM Res ...
-
Executive Assistant
1 week ago
Firearms Policy Coalition Las Vegas, United StatesJob Description · Job DescriptionSalary: $70,000-90,000/year DOE · This is not a job post. This is a mission—an opportunity to join an impactful team of freedom fighters and change the course of history. This is a calling to fight tyranny, eliminate gun control, and work to creat ...
-
Executive Assistant
1 week ago
Firearms Policy Coalition Las Vegas, United StatesJob Description · Job DescriptionSalary: $70,000-90,000/year DOE · This is not a job post. This is a mission—an opportunity to join an impactful team of freedom fighters and change the course of history. This is a calling to fight tyranny, eliminate gun control, and work to creat ...
-
Executive Assistant
1 week ago
Silver State Schools Credit Union Las Vegas, United StatesJob Description · Job DescriptionExecutive Assistant · Full Time (40 Hours) · Monday - Saturday (varies) · Headquarters · 630 Trade Center Drive · Las Vegas, NV 89119 · PURPOSE: · The primary purpose of this position is to assist Silver State Schools Credit Union to live out its ...
-
Executive Assistant
3 weeks ago
Weddings on the Lake Las Vegas, United StatesJob Description · Job DescriptionA wedding company in Summerlin is seeking an executive assistant to assist the CEO and work in the front reception. · Schedule · This position is full-time 9:00am-5:00pm. The schedule is Tuesday – Saturday, with Sunday and Monday as days off. · Re ...
-
Executive Assistant
3 weeks ago
Randstad USA Las Vegas, United States Full timeAre you a seasoned Executive Assistant with a knack for thriving in a fast-paced environment? Look no further I am representing a cutting-edge high-tech company for a dynamic individual to join us as an Executive Assistant. If you have five years of experience under your belt and ...
-
Executive Assistant
2 days ago
The Therapeutic Solution North Las Vegas, United StatesJob Description · Job DescriptionSalary: $20.00 · TTS is looking for an dynamic Executive Assistant to perform a variety of administrative tasks and personal support to our company's senior-level Administrator. The Executive Assistant's responsibilities include but are not limite ...
-
Executive Personal Assistant
3 weeks ago
Terrible's Las Vegas, United StatesTerrible's, recognized for our commitment to innovation and excellence, is seeking an experienced Executive Personal Assistant to contribute to our company's success. As a vital support to our executive team, the ideal candidate will play a key role in maintaining high standards ...
Executive Assistant - Las Vegas, United States - Switch, Inc.
Description
General Purpose of the Position:
This position is responsible for providing exceptional administrative support and personal assistance to select members of the Executive Management Team of Switch.
This position will continuously deliver a high-level of professionalism and will be responsible for the coordination of calendars, executive travel, and planning of multiple projects and schedules.
This position is expected to display superb communication and collaboration skills all with a superior eye towards the finest of details.
This position will lead and/or provide support with special projects/activities, executive committee and Board meetings, and perform essential administrative functions and personal support to ensure smooth and efficient operations.
The position works with executive guidance yet is expected to make autonomous decisions, as necessary. This position will report to the President as well as the CFO.Supervisory Responsibilities:
This position carries out no supervisory responsibilities.
Essential Duties and Responsibilities:
Personal Assistance:
Other Duties:
Required Job Skills:
Computer Equipment and Software:
Experience:
Education:
Experience:
Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
While performing the duties of this job, the employee is regularly required to sit, stand, walk, bend, use hands, operate a computer, and have specific vision abilities to include close and distance vision, and ability to adjust focus working with computer and business equipment.
The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 50 pounds.