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    Operations Coordinator - New Orleans, United States - Loyola University New Orleans

    Loyola University New Orleans
    Loyola University New Orleans New Orleans, United States

    6 days ago

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    Description

    Salary:
    Depends on QualificationsLocation : New Orleans, LA

    Job Type:
    Full-Time Staff

    Job Number:
    Division: Academic AffairsDepartment: Jesuit Social Research Institute
    Opening Date: 04/19/2024

    Closing Date:
    Continuous


    FLSA:

    Non-ExemptDescription The Operations Coordinator is an integral part of JSRI's dynamic team and serves as JSRI's first point of contact with students, faculty, Advisory Board, and other community members/organizations.

    This position provides administrative, clerical, logistical, technological and overall support to all of JSRI's programming, faculty, staff, student workers and Advisory Board.

    The Operations Coordinator manages efficient communications strategies through JSRI's website, social media and other platforms, organizes events and meetings, and maintains effective partnerships within the Loyola community.

    Examples of Duties

    • Creates a professionally efficient and hospitable environment for JSRI.
    • Handles various forms of communication, such as phone calls, e-mails, and official correspondence for JSRI.
    • Helps prepare for and proofreads all communications.
    • Provides regular updates to refresh the JSRI website at
    • Handles all clerical duties such as typing, filing, copying, and processing university forms.
    • Facilitates preparation for JSRI Advisory Board and periodic committee meetings and mailings; coordinates housing, some travel, and meal functions for members.
    • Keeps minutes and records of meetings connected with JSRI.
    • Helps design and produce brochures, flyers, handouts, and other promotional materials and publications for JSRI and works with Public Affairs to publicize JSRI events. Works to increase JSRI visibility on campus, with various publics, and on social media.
    • Helps with photocopying and deals with outside editors and printing firms.
    • Supports transcription and publishing talks and programs presented by JSRI.
    • Maintains the cleanliness and appropriate order of the JSRI office.
    • Manages all work orders, supplies and materials needed by JSRI.
    • Supervises student workers
    • Monitors finances (e.g., expenditures, budget categories) and provides regular financial updates through interaction with the Loyola financial programs such as FRS. Coordinates billing to multiple grant accounts.
    • Assists in the planning and implementation of JSRI programming including planning events and conferences, reserving appropriate facilities, securing media equipment, and setting up for events at JSRI, as well as ordering needed food, beverages, and supplies.
    • Assists in the decoration of the JSRI office, conference room, and bulletin boards.
    • Maintains donor base, assures prompt donor thank-you letters, and supports friend-raising and fund-raising activities, including annual giving communications.
    • Consults with director, faculty, and other staff in developing appropriate concepts and design for select publications.
    • Works with printers/publishers to assure quality production of research publications, including review and revision of publication proofs

    Additional Responsibilities:

    Prison Education Program:
    Faculty and

    Course Support:

    Process faculty stipend payments and reimbursements for travel, coordinate purchasing supplies and course materials for the prison courses, deliver materials and supplies to prison when necessary, and generally support faculty and Loyola at Rayburn staff with logistical challenges of teaching in the prison environment.

    Other duties as assigned. Typical Qualifications

    • Bachelor's Degree
    • Minimum of 2 years prior administrative experience
    • Compatibility with and basic interest in JSRI's mission for research, education, and advocacy, Catholic Social Thought, serving faith, and promoting justice
    • Ability to learn about and collaborate with the research undertaken by JSRI
    • Good organizational abilities
    • Proficiency with Microsoft Word, Excel, Google Drive Suite and basic internet skills
    • Ability to relate well with numerous types of people: administration, faculty, staff, students, and JSRI constituency
    • Visual design skills.
    • Ability to work with the appropriate people to design and develop promotional materials
    • Ability to get things done through Loyola's systems
    • Ability to take initiative and to be flexible in order to collaborate in JSRI as it develops and grows new programs
    • Ability to work well with the director, faculty, and staff
    • Willingness to adjust work schedule to the needs of the JSRI when necessary, e.g., possible weekend conferences, Board meetings, Teach-Ins, etc.

    Preferred Qualifications:

    Bilingual in English and Spanish; former Jesuit Volunteer or other social justice service experience, visual design experience (Adobe CS preferred), proficiency with technological systems.

    In accordance with the Campus Security Act as amended, Loyola University publishes annually and distributes to members of the academic community, and upon request to prospective (students/employees), an That report includes current policies and procedures of the University Police Department for the reporting of campus crimes, notifying the campus community of occurrence of campus crimes, policies regarding access to campus buildings, the enforcement authority of the University Police Officers and their relationship to local police.

    University policies on the possession, use and sale of alcohol and illegal drugs are outlined. The Campus sexual Assault Program and policy is described. Campus crime statistics as defined under this law for the last three calendar years are included.

    A copy of this report may be secured from the (Office of Admissions), (Office of Human Resources), or from the University Police Department.

    Loyola University New Orleans does not unlawfully discriminate on the basis of race, color, gender, sexual orientation, age, religion, disability, veteran's status or national origin in its educational programs or activities, including employment and admissions.

    At the same time, Loyola cherishes its right to seek and retain personnel who will make a positive contribution to its religious character, goals, and mission in order to enhance the Jesuit, Catholic tradition.

    We offer a complete benefits package to full-time employees including health care, dental, vision, retirement, flexible spending accounts, life insurance, long-term disability, tuition remission, holidays, vacation, and sick leave.

    Part-time employees who work an average of 30 hours per week over the course of a year, receive certain benefits on a pro-rated basis.

    To learn more details, visit our
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