Office Manager - Atlanta, United States - Tandym Group

Tandym Group Atlanta, United States

1 week ago

Description

A legal services organization in Atlanta is looking to add a new Office Manager to their growing staff.

Responsibilities:

The Office Manager will:

Assure optimal functioning of all building systems
Serve as the direct point of contact, supervision of all building contractors and maintenance personnel
Serve as the receptionist in a professional, efficient, and welcoming manner
Serve as main point of contact for IT related issues in the office and liaise with leaders appropriately
Answer, screen, and forward all incoming calls to the appropriate person and ensure phone calls are redirected accordingly
Assist with employee-related events
Oversee procedures, standards and timing of work performed by contractors and maintenance personnel
Plan, budget, and schedule facility maintenance and modifications
Team leader/oversight for all office security measures
Serve as Safety Officer for all office-related safety measures
Interface with building management company and appropriate managers, directors, and employees
Manage security access system including programming access and running reports
Manage vendor accounts and generate reports as deemed necessary
Receive and process all incoming invoices in accounts payable system daily
Support storage efforts and off-site storage facility
Handle communication to employees regarding fire drills, and any other building activities
Conduct emergency, safety, and security training to employees and new hires
New hire office/workstation set up and conduct the onboarding meetings
Create and update Standard Operating Procedures (SOPs) for day-to-day operations
Responsible for HVAC including monitoring of system, responding to alarms, making service calls, setting up monthly, quarterly, and seasonal maintenance checkups
Responsible for coordination of all aspects of building shutdowns
Responsible for working with building personnel to arrange for repairs and work orders
Responsible for all conference room setup, supplies, cleanup, and general appearance
Coordination with staff for lobby guest lists for large meetings/conferences
Responsible for scheduling of exterminator for office maintenance
Responsible for office moves and setup
Responsible for general office upkeep, cleaning schedules, touch up paint, order replacement equipment and appearance
Troubleshoot equipment issues and arrange for repairs
Responsible for creating supply and UPS accounts for new employees and orienting them
Responsible for mailroom (shipping and receiving)
Responsible for messenger services/deliveries using control procedures, signing for deliveries/packages
Sorting/Distribution of mail/preparing and mailing of mass mailings
Post office runs for certified mail, and special deliveries
Responsible for the postage meter; the filling and ordering supplies for mailings; special projects required by management
Responsible for the ordering of office, pantry, paper, and janitorial
Responsible for photo copiers, copying, scanning, making booklets, and document management using quality control
Other duties as assigned.

Qualifications:

Bachelor's Degree
5 or more years of experience in Office Management
Knowledge in Information Technology including hardware and software set-up and troubleshooting
Excellent communications skills
Excellent organizational skills
Ability to lift 45 lbs
Excellent interpersonal skills
Ability to multitask, establish priorities, and meet deadlines

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