- Focused on supporting an individual executive or small number of executives in their day-to-day office activities including obtaining and organizing information for use in conferences, speeches, and reports as requested by the executive.
- Editing, proofing, formatting, document design/production, form filling, and data entry. Scheduling/coordinating meetings, diaries, and travel arrangements.
- Provides high-level executive support to ensure efficient operation of a department(s) and executive(s).
- Helps drive business priorities and cadences. Collaborates with internal stakeholders and peer groups and communicates regularly with external parties.
- Prepares and executes travel arrangements.
- Maintains dynamic scheduling of a team or executive.
- Using strong organizational skills; perform and prioritize multiple tasks seamlessly with excellent attention to detail. Prioritize conflicting needs.
- Handle matters expeditiously and proactively, following through on requirements to successful completion, often with deadline pressures. Using strong interpersonal skills, build relationships with stakeholders.
- Manage community space/conference room calendars. Schedule team meetings including room reservations, drafting an agenda, and providing necessary documentation for the meeting(s).
- Aligns calendar based on knowledge of the executives' preferences and operating styles.
- Manages and owns calendars, meeting preparation, and logistics based on knowledge of executive and business needs.
- Owns expense management including documentation, expense tracking, and policy compliance. Works with travel to coordinate travel arrangements for executive(s) and/or group
- Executes various projects and tasks and completes deliverables with little or no supervision
- Balances multiple projects end to end with varying deadlines, while maintaining executional and operational excellence.
- Understands and helps to implement Management Operating Systems in line with recognized patterns, and proactively acts on business cadence.
- High school diploma or equivalent
- 4+ years of administrative experience to include supporting senior level leadership
- Advanced skills in MS Office (Outlook, Word, Excel, and PowerPoint)
- Must be a U.S. citizen or national, U.S. permanent resident (current Green Card holder), or lawfully admitted into the U.S. as a refugee or granted asylum.
- Bachelors degree
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Executive Assistant II - Seattle, United States - Blue Origin
Description
At Blue Origin, we envision millions of people living and working in space for the benefit of Earth.We're working to develop reusable, safe, and low-cost space vehicles and systems within a culture of safety, collaboration, and inclusion.
Join our diverse team of problem solvers as we add new chapters to the history of spaceflight
This role is part of the Blue Origin Engines business unit, where our focus is the design, development, manufacturing, and testing of engines and propulsion systems.
Built for multiple uses, our family of engines is powering the next generation of rockets for commercial, civil, national security, and human spaceflight.
We are a diverse team of collaborators, doers, and problem-solvers who are relentlessly committed to a culture of safety.This position will directly impact the history of space exploration and will require your commitment and detailed attention towards safe and repeatable space flight.
Join us in lowering the cost of access to space and enabling Blue Origin's vision of millions of people living and working in space to benefit Earth.
As an Executive Assistant on the Engines team, you'll provides administrative support to ensure efficient operation of an office, location, division, or team, helping coordinate business priorities and cadences.
We are looking for someone to apply their technical expertise, leadership skills, and dedication to quality to positively impact safe human spaceflight.
Passion for our mission and vision is requiredResponsibilities:
Qualifications:
Desired:
Other site ranges may differ
Inclusivity Statement
Don't meet all desired requirements? Studies have shown that some people are less likely to apply to jobs unless they meet every single desired qualification.
At Blue Origin, we are dedicated to building a diverse, inclusive, and authentic workplace, so if you're excited about this role but your past experience doesn't align perfectly with every desired qualification in the job description, we encourage you to apply anyway.
You may be just the right candidate for this or other roles.Export Control Regulations
Applicants for employment at Blue Origin must be a U.S. citizen or national, U.S. permanent resident (i.e. current Green Card holder), or lawfully admitted into the U.S. as a refugee or granted asylum.
Benefits
Benefits include:
Medical, dental, vision, basic and supplemental life insurance, paid parental leave, short and long-term disability, 401(k) with a company match of up to 5%, and an Education Support Program.
Paid Time Off:
Up to four (4) weeks per year based on weekly scheduled hours, and up to 14 company-paid holidays.
Discretionary bonus:
Bonuses are designed to reward individual contributions as well as allow employees to share in company results.
Eligibility for benefits varies by role type, please check with your recruiter for a comprehensive list of the benefits available for this role.
Blue Origin is proud to be an Equal Opportunity/Affirmative Action Employer and is committed to attracting, retaining, and developing a highly qualified, diverse, and dedicated work force.
We support the establishment and maintenance of a workplace that fosters trust, equality, and teamwork, in which all employees recognize and appreciate the diversity of individual team members.
We provide all qualified applicants for employment and employees with equal opportunities for hire, promotion, and other terms and conditions of employment, regardless of their race, color, religion, gender, sexual orientation, gender identity, national origin/ethnicity, age, physical or mental disability, genetic factors, military/veteran status, or any other status or characteristic protected by federal, state, and/or local law.
Blue Origin will consider for employment qualified applicants with criminal histories in a manner consistent with applicable federal, state, and local laws, including the Washington Fair Chance Act, the California Fair Chance Act, the Los Angeles Fair Chance in Hiring Ordinance, and other applicable laws.
For more information on "EEO Is the Law," please see here.Affirmative Action and Disability Accommodation
Applicants wishing to receive information on Blue Origin's Affirmative Action Plans, or applicants requiring a reasonable accommodation in order to participate in the application and/or interview process, please contact us at
California Applicant Privacy Notice
If you are a California resident, please reference the CA Applicant Privacy Notice here.
