- Manage complex calendars using Google Calendar including vetting, prioritizing, and providing recommendations
- Help ensure the leader is properly prepared and on time for all meetings.
- Assist with the scheduling of multiple stakeholder meetings
- Contribute to leadership meetings by taking notes and tracking action items
- Navigate a complex conference room landscape (when back in office)
- Assist with event planning and coordination for team meetings, all-hands meetings, summits, and QBRs
- Make domestic and international travel arrangements and process travel expense reports based on direction from traveler
- Draft detailed travel itineraries and provide remote assistance with logistics and travel arrangements with input from traveler, including visa processing
- Follow up and provide reminders on project deadlines, AIs, and deliverables
- Assist with ensuring the timely review and submission of expenses
- May assist with facility/space planning logistics
- May preview and provide feedback regarding team expense reports, and assist with managing leader's or team's morale budget
- May work on other tasks and projects as assigned
- Minimum 6+ years of administrative experience
- Minimum 10+ years of direct executive support experience or applicable administrative experience
- Minimum 6+ years experience supporting a VP-level leader in any sized business or a Director-level leader in a global business
- Strong technical capability in Google Calendar and other Google Workspace applications
- Demonstrated expertise with extensive Zoom scheduling, troubleshooting, and other video conferencing needs
- Prior finance experience
- Experience supporting multiple leaders and complex teams
- Ability to pivot and respond to rapidly shifting priorities
- Excellent communication skills with ability to build strong relationships with both internal and external stakeholders
- Demonstrated ability to prioritize leaders' calendar with minimal instruction or supervision
- Ability to proactively identify business needs and opportunities to add value
- Experience working with executive leadership
- Proven track record of structuring calendar cadence to support long term business objectives
- Experience implementing processes and systems to optimize leaders' time
- Experience owning complex projects from start to finish
- Strong organizational skills with a strong attention to detail
- Experience with budget management
- Ability to work with confidential information
- Demonstrates optimism, respects others and works well in a team
- Bachelor's degree or equivalent practical experience
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Executive Assistant Business Partner - Seattle, United States - Uber
Description
About The Role:
The Core Services Engineering team is looking for an experienced Executive Assistant Business Partner II to support executives within Core Services Engineering and provide executive support to the organization's leaders.
This role will provide high-level administrative and program support across various technical teams and requires someone who is comfortable operating in complex, fast-paced environments.
The team is looking for a dynamic EABP who is always willing to learn and fully immerse themselves within the team.
The ideal candidate is someone who is willing to go beyond the day-to-day responsibilities of an Executive Assistant and demonstrate the ability to contribute to a complex team as a Business Partner - attending meetings, taking notes, planning events, organizing international travel, while also collaborating with other EABPs, Program Managers, Product Managers, Data Scientists, Engineers, and other stakeholders across the company.
What You'll Do
For San Francisco, CA-based roles: The base hourly rate range for this role is USD$47.60 per hour - USD$52.89 per hour.
For Seattle, WA-based roles: The base hourly rate range for this role is USD$42.79 per hour - USD$47.60 per hour.
For all US locations, you will be eligible to participate in Uber's bonus program, and may be offered an equity award & other types of comp.
Uber is proud to be an Equal Opportunity/Affirmative Action employer.
All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law.
We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. If you have a disability or special need that requires accommodation, please let us know by completing [this form]).Offices continue to be central to collaboration and Uber's cultural identity.
Unless formally approved to work fully remotely, Uber expects employees to spend at least half of their work time in their assigned office.
For certain roles, such as those based at green-light hubs, employees are expected to be in-office for 100% of their time.
Please speak with your recruiter to better understand in-office expectations for this role.
