-
Legal Administrative Assistant
3 weeks ago
Shook, Hardy & Bacon Seattle, United StatesAre you looking for a firm that offers a challenging, rewarding and fun atmosphere? A firm that grows its employees and offers the opportunity to work in diverse areas of the law? · Shook's Seattle office has an exciting opportunity for an experienced Legal Administrative Assista ...
-
Administrative Legal Assistant
3 weeks ago
Davis Wright Tremaine LLP Seattle, United States· This is an exciting opportunity to work for one of the top law firms in the U.S. Davis Wright Tremaine LLP is looking for an Administrative Legal Assistant to join our team in our Seattle office. · We offer a hybrid work engagement with one day of remote work, and four days in ...
-
Receptionist/Administrative Assistant
3 days ago
CalPortland Seattle, United StatesCalPortland - "EXPECT MORE... WE DELIVER" · This is us... · * Best-in-Class, industry leader with a rich 126-year history · * Largest building materials contributor to some of the West's biggest construction projects including: · * Safeco Field · * CenturyLink Field · * Tacoma Na ...
-
Faculty Legal Administrative Assistant
1 week ago
Seattle University Seattle, United StatesFaculty Legal Administrative Assistant · FLSA Status: Nonexempt · Months Per Year: 12 · Employment Status: Full-Time · Work Model: On-site · Seattle University will be one of the most innovative and progressive Jesuit and Catholic universities in the world, educating with excelle ...
-
Night Transportation Support Supervisor
2 days ago
Charlie's Produce Seattle, United StatesOverview · Charlie's Produce - Who We Are · Charlie's Produce is a privately owned wholesale produce company. We are the largest privately owned produce wholesaler on the West Coast, and we are growing. The secret to our success in this industry is PEOPLE We strive to hire the be ...
-
Senior Corporate Paralegal
3 weeks ago
Milliman Seattle, United StatesPOSITION SUMMARY: · The Governance/Corporate Paralegal works with the Assistant Corporate Secretary and the Governance team of Milliman's Legal Department primarily related to corporate governance of Milliman's entity portfolio. Tasks will have direct visibility to C-Suite execut ...
-
Executive Assistant
3 weeks ago
University of Washington Seattle, United StatesUW MEDICAL CENTER NORTHWEST ADMINISTRATION (UWMC NW) has an outstanding opportunity for an EXECUTIVE ASSISTANT · Work Schedule · 100% FTE · 100% ON SITE · POSITION HIGHLIGHTS · This position ensures effective Executive Assistant support to C Suite NW Administrative Executives and ...
-
Executive Assistant
3 weeks ago
Low Income Housing Institute Seattle, United StatesEXECUTIVE ASSISTANT · LOACATION: LIHI Main Office- 1253 S Jackson St, Seattle, WA · REPORTS TO: Executive Director · HOURS: Full time, 40 hours per week · PAY RANGE: $67,725 -75,000 annually · BENEFITS: Medical, dental, vision, retirement, life insurance, long term disability ins ...
-
Executive Engagement Administrator
3 weeks ago
Spencer Stuart Seattle, United StatesPosition Summary · The Executive Engagement Administrator is an integral member of the search execution team, working closely with the consultants and research team, and acting as project coordinator/manager to ensure the timely success of each assignment. The Executive Engagemen ...
-
Assistant Director Of advising
5 days ago
University of Washington Seattle, United StatesAlthough open until filled, priority application date is April 12, 2024. · As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem-solving skills and dedication ...
-
Legal Assistant
3 weeks ago
Amazon, Inc. Seattle, United States· Work hard, have fun, and make history with Amazon's legal team. As a Legal Assistant you will be a key member of the AWS Sales & Marketing Global Services legal team, helping us support the rapidly growing business. · The Amazon Web Services Legal team is looking for a smart, ...
-
Senior Executive Assistant
3 weeks ago
Expedia Seattle, United StatesIf you need assistance during the recruiting process due to a disability, please reach out to our Recruiting Accommodations Team through the Accommodation Request form. This form is used only by individuals with disabilities who require assistance or adjustments in applying and i ...
-
Executive Assistant Business Partner
3 weeks ago
Uber Seattle, United StatesAbout The Role: · The Core Services Engineering team is looking for an experienced Executive Assistant Business Partner II to support executives within Core Services Engineering and provide executive support to the organization's leaders. This role will provide high-level adminis ...
-
Scheduling Coordinator
3 weeks ago
Horizon House Seattle, United StatesPay Range: $ $38.00 an hour · Available Schedule(s): Monday-Friday: 7:00 AM- 3:30 PM · Summary: · This position supports all staff scheduling and administrative activities in the Assisted Living department at Horizon House. The position is multi-faceted, as this person will need ...
-
Northwest Center Seattle, United StatesNorthwest Center is now hiring a Project Coordinator for Accessibility Services to provide essential assistance to Amazon employees who are blind or low vision. Our unique team works together supporting employees to overcome barriers in the corporate work environment. · Project C ...
-
Drug and Alcohol Program Technician
3 weeks ago
King County (WA) Seattle, United StatesSummary · Learn how Metro connects you with what matters. · Metro Transit Employee Services seeks a Drug & Alcohol Program Technician (Safety & Health Administrator I). Reporting to the Drug & Alcohol Supervisor, you will perform administrative duties to assist in the administrat ...
-
SIAs Assistant Director-program Operations
3 weeks ago
University of Washington Seattle, United StatesThe University of Washington Tacoma is an anchor institution that is deeply invested in its local communities and in student success. As one of three campuses of a world-class university, UW Tacoma is dedicated to interdisciplinary and innovative teaching and scholarship and to e ...
-
Housing Development Program Coordinator
3 weeks ago
DESC Seattle, United StatesApply · Job Type · Full-time · Description · Days Off: Saturday & Sunday · Shift: Day · Insurance Benefits: Medical (no premiums/payroll deductions for employee coverage), Dental, Life, Long-term Disability · Other Benefits: Employee Assistance Program (EAP), Flexible Spending Ac ...
-
Legal Coordinator
3 weeks ago
MultiCare Health System Seattle, United StatesAbout Navos · Navos, a partner within MultiCare's Behavioral Health Network, offers a healing home for people of all ages to recover and reclaim their lives. Our teams are composed of hardworking and caring providers committed to helping people address mental illness and substanc ...
-
Research Administrator-float
5 days ago
University of Washington Seattle, United StatesAs a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem-solving skills, and dedication to build stronger minds and a healthier world. · UW faculty and staff als ...
Executive Administrative Assistant - Seattle, United States - University of Washington
Description
As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world.
UW employees offer their boundless energy, creative problem-solving skills and dedication to build stronger minds and a healthier world.
UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty.
Join the University of Washington's School of Medicine as we seek an exceptional Executive Administrative Assistant (Administrative Specialist (E S 7)) to play a pivotal role in our dynamic academic environment.
Reporting directly to the School of Medicine Associate Dean of Administration and Operations, this influential position will be instrumental in supporting administrative functions and facilitating the efficient operation of the School of Medicine.
This individual will operate with a high level of professionalism, discretion, and attention to detail; contributing to the overall success of the School of Medicine's mission.
The UW School of Medicine is committed to building and sustaining a multicultural community that fosters equity, diversity, and inclusion.
We believe that this is achieved by intentionally creating opportunities for involvement, participation, and growth for everyone and by nurturing a positive institutional climate through professional development, education, policy, and practice.
We are looking for a proactive individual who embodies drive, adaptability, and the ability to foster positive relationships across all levels of the organization.
If you're ready to make an impact and contribute to the success of one of the nation's leading medical schools, we invite you to join us in shaping the future of healthcare.
What we are looking for:
A proactive approach to work with an ability to quickly pivot and adapt.
Curiosity and creative problem-solving skills, with an ability to work independently.
Ability to prioritize work and remain highly organized, especially given competing priorities.
A high level of professionalism and reliability, with an understanding of the importance of maintaining confidentiality.
Willingness to learn new systems and processes.
Excellent written and verbal communication and collaboration skills across all levels of the business; strong judgement and decision-making skills.
Ability to foster an inclusive environment by actively embracing diverse perspectives and valuing contributions from individuals of all backgrounds.
DUTIES AND RESPONSIBILITIES
Administrative Support (40%)
Manage complex calendars using Microsoft Outlook calendar, requiring consistent and fluid interaction with internal and external stakeholders to coordinate complex meetings and busy schedules.
Arrange and coordinate leadership and all-hands meetings, taking meeting minutes, and handles follow-up action items as delegated.
Coordinate and draft internal and external communications and announcements.
Independently develop presentation materials, including gathering and summarizing materials and create effective agendas and presentations.
Tracking deadlines, action items, and key deliverables for assigned projects.
Maintains a clear understanding of key stakeholders within the School of Medicine, UW Medicine, and University of Washington, to provide effective administrative support.
Update and maintain organizational charts on a regular cadence for accuracy and proactively manage and administer access to School of Medicine email distribution lists.
Support and optimize the School of Medicine technology infrastructure such as Microsoft Teams channel, SharePoint, and OneDrive.
Update and maintain intranet and internet profiles within the organization of the Associate Dean of Administration and Operations.
Arrange and coordinate all business travel arrangements upon request.
Finance:
Reporting and Compliance (40%)
Verify and reconcile all business and travel expenses, including creating and submitting Purchase Orders.
Process invoices, reimbursements, and other financial transactions accurately and in accordance with UW guidelines.
Develop, modify, and maintain various databases and records management systems that comply with federal, state and University regulations.
Collect, disseminate, and independently research business and regulatory information and reports to external entities as requested.
Maintain confidential documentation pertaining to project planning, budgets and financial reporting, audits, and contracts.
Other Duties as assigned (20%)
Assist in the planning, coordination, and execution of special projects, initiatives, and events within the School of Medicine. This may involve liaising with multiple departments, organizing logistics, and ensuring timely completion of tasks.
May be required to provide administrative support to ADAO team members when necessary.
MINIMUM REQUIREMENTS
BS or BA degree in Communications, Business Administration or other related field and 2 years professional experience in high-level administrative support.
ADDITIONAL REQUIREMENTS
Ability to interpret and communicate to others complex policies and procedures.
Ability to work independently with a high degree of reliability, accuracy, and productivity.
Ability to handle confidential information responsibly.
Demonstrated ability to maintain harmonious working relationships and effectively address complex and sensitive administrative issues.
Ability to work across multiple levels of an organization to achieve results.
DESIRED QUALIFICATIONS
Strong knowledge of Microsoft Suite tools - Outlook, Word, Excel, Power Point, SharePoint, OneDrive, and Teams.
CONDITIONS OF EMPLOYMENT
This position will be a hybrid in-person/remote work schedule. Office is in Seattle, WA (UW Health Sciences Building).
Our total compensation package includes generous UW benefits and consists of an annual salary; we do not have annual bonuses.
Application Process:
The application process may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process.
These assessments may include Work Authorization, Cover Letter and/or others.Any assessments that you need to complete will appear on your screen as soon as you select "Apply to this position".
Once you begin an assessment, it must be completed at that time; if you do not complete the assessment, you will be prompted to do so the next time you access your "My Jobs" page.
If you select to take it later, it will appear on your "My Jobs" page to take when you are access ready.
Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
