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    Audit Admin Assistant - Cambridge, United States - eTeam

    eTeam
    eTeam Cambridge, United States

    3 weeks ago

    eTeam background
    Description

    Administrative Assistant II

    Cambridge, MA

    12 Months contract

    Pay Rate: $25-35/hr on w2

    This is an onsite position

    Shift 1st, 9-5


    • Role is fully onsite
    • Local candidates only
    • Paid parking is required at this site
    • Role will support 4-5 Managers/ Executives Must have:
    • HS Diploma 5 + years of experience/ BS Degree 3+ years of experience
    • Experience supporting senior-level business leaders
    • Strong follow through skills, ability to take initiative
    • Previous experience with auditing
    • Microsoft Office Suite (Outlook, Excel, PowerPoint, Word and others) MS Teams or Zoom
    • Previous project experience, coordination or assisting with projects (ex: edit policy documents, format, design and structure existing documents; review and track invoices; design power points for meetings)
    • Strong Power point experience, creation and editing
    • Detailed orientated, experience with reviewing content and policy documents
    • Enthusiastic, team player Nice to Have:
    • Experience in previous Pharma or biotech environment

    Job Description:


    • Provide general administrative support to one or more managers.


    • Provide administrative support requiring a complete knowledge of department functions.


    • Responsibilities include preparing grammatically correct correspondence, reports, tables, and analyses. Exercise discretion in handling of confidential material and information.


    • Assist in special projects as assigned.


    • Recommends improvements on administrative procedures and implements changes.


    • Responsible for organization and maintenance of department filing system including potentially confidential data.


    • Ensure department supplies needs are met.


    • Manage department communication for manager(s) including mail and email.


    • Respond to various inquiries for information according to general guidelines.


    • Coordinate meetings, maintains calendars, makes travel arrangements, etc.


    • May provide clerical support as necessary, including filing, faxing, copying, performing data entry, etc.


    • May provide guidance and training to less experienced administrative staff.


    • Contacts are frequent with individuals representing other departments, and/or representing outside organizations. Contacts involve obtaining or providing information or data on matters of moderate importance to the function of the department or which may be of sensitive nature.


    • Demonstrate ability in the application of requisite skills and applies additional skills and knowledge acquired through experience to perform the more complex tasks of the position.


    • Generally receive no instructions on routine assignments while under limited supervision. Receive general instructions on new work, which is generally reviewed upon completion.

    Basic Qualifications:


    • High School Diploma or GED and 5+ year's administrative experience


    • Proficiency in using computer technology including the Microsoft Office Suite (Outlook, Excel, PowerPoint, Word and others)

    Preferred Qualifications


    • Bachelor's Degree strongly preferred or Secretarial Certificate


    • Experience with SharePoint content administration


    • Experience supporting senior-level business leaders in a pharma or biotech environment


    • Experience in audit


    • Familiarity with pharma industry and Business organization in particular


    • Excellent verbal and written communication skills


    • High ethical standards, maintenance of confidentiality


    • Ability to prioritize effectively


    • Ability to navigate organization with minimal direction, in support of completing task


    • Strong initiative, tact, communication, and interpersonal skills a must


    • Organized and committed

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