- Provide general administrative support to one or more managers.
- Provide administrative support requiring a complete knowledge of department functions.
- Responsibilities include preparing grammatically correct correspondence, reports, tables, and analyses. Exercise discretion in handling of confidential material and information.
- Assist in special projects as assigned.
- Recommends improvements on administrative procedures and implements changes.
- Responsible for organization and maintenance of department filing system including potentially confidential data.
- Ensure department supplies needs are met.
- Manage department communication for manager(s) including mail and email.
- Respond to various inquiries for information according to general guidelines.
- Coordinate meetings, maintains calendars, makes travel arrangements, etc.
- May provide clerical support as necessary, including filing, faxing, copying, performing data entry, etc.
- May provide guidance and training to less experienced administrative staff.
- Contacts are frequent with individuals representing other departments, and/or representing outside organizations. Contacts involve obtaining or providing information or data on matters of moderate importance to the function of the department or which may be of sensitive nature.
- Demonstrate ability in the application of requisite skills and applies additional skills and knowledge acquired through experience to perform the more complex tasks of the position.
- Generally receive no instructions on routine assignments while under limited supervision. Receive general instructions on new work, which is generally reviewed upon completion.
- High School Diploma or GED and 5+ year's administrative experience
- Proficiency in using computer technology including the Microsoft Office Suite (Outlook, Excel, PowerPoint, Word and others)
- Bachelor's Degree strongly preferred or Secretarial Certificate
- Experience with SharePoint content administration
- Experience supporting senior-level business leaders in a pharma or biotech environment
- Experience in audit
- Familiarity with pharma industry and Business organization in particular
- Excellent verbal and written communication skills
- High ethical standards, maintenance of confidentiality
- Ability to prioritize effectively
- Ability to navigate organization with minimal direction, in support of completing task
- Strong initiative, tact, communication, and interpersonal skills a must
- Organized and committed
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Admin Assist/ Auditing - Cambridge, United States - Icon Consultants
Description
Job Description
Job DescriptionPosition Title: Administrative Assistant II/ Auditor
Location: Cambridge, Ma
Pay Rate: $35/hr (+benefits)
Assignment Length: 1-year W2 Contract
Schedule: Mon-Fri (9am-5pm)
Industry: Pharmaceutical
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Job Description
Basic Qualifications
Preferred Qualifications
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Company Description
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