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    Office Services Coordinator - St. Louis, United States - Explore St. Louis

    Explore St. Louis
    Explore St. Louis St. Louis, United States

    3 weeks ago

    Default job background
    Part time
    Description
    Some essential duties and responsibilities include the following:
    • Coordinate with the Operations department to schedule service requests for maintenance repairs and cleaning requirements.
    • Perform periodic inspections to ensure that cleanliness standards of the office Breakroom and restrooms are maintained.
    • Check to ensure that daily cleaning routines are being completed by Building Services staff.
    • Monitor stock of restroom and Breakroom inventory. Order re-stock of supplies as needed.
    • Place office supply orders for department staff.
    • Interface with Resource Center staff on daily activities related to coordination of shipping and receiving requirements for departments.
    • Assist with mail pickup and routing in the absence of Resource Center staff.
    • Check to ensure that printing machines are stocked with copy paper.
    • Coordinate maintenance repairs for A/V and office equipment.
    • Manage the company vehicle reservation program. Enforce the vehicle usage policy and procedures. Coordinate cleaning and service repair needs for company vehicles as required.
    • Secure meeting room reservations and work with set up needs for administrative conference rooms.
    • Respond to service requests and provide follow up.
    • Review office support procedures, compile data on service needs, and make recommendations on information that is relevant to office services.
    • Interface with staff, building contractors, and vendors. Act as a liaison to other departments as necessary.
    • Maintain a working knowledge of office services and enforce policies + procedures.
    • Perform billing functions, maintain departmental records and compile various reports as needed.
    • Investigate and troubleshoot issues. Report potential concerns to management.
    • Assist with clerical tasks and perform special projects as assigned.
    • Work a flexible schedule to include days/evenings and weekends as necessary.
    As the Office Services Coordinator, you will play a vital role in streamlining effective business operations of the office. Your tasks will be diversified, and your ability to make effective decisions will be essential in this role. If you have a commitment to quality, strong organizational skills, and experience in office services, we encourage you to apply. Join our team today

    Our ideal candidate will possess a high level of administrative skills with strong attention to detail, and effective written + verbal communication skills. High School or GED and 3 to 5 years of experience in administrative support or an equivalent combination of education and experience is required. Computer proficiency in MS Outlook, Word and Excel is necessary. Work experience in office support is preferred. Strong multi-tasking, analytical and organizational skills plus the ability to establish active communication and engage with team members + contractors and vendors is critical. Effective problem-solving and customer service skills with a commitment to excellence are essential, along with a reliable and responsible attitude.

    Explore St. Louis is the sales and marketing organization responsible for selling and promoting St. Louis as a convention, meeting site, and leisure travel destination. Explore St. Louis manages and operates the America's Center Complex which includes the Cervantes Convention Center, the Dome at America's Center, the Ferrara Theatre, and the St. Louis Executive Conference Center.

    Diversity, Equity & Inclusion Statement: Explore St. Louis values diversity and we are committed to creating an inclusive environment for all employees. All employment decisions are based on business needs, job requirements and individual qualifications, without regard to race, color, religion, sex, pregnancy, age, national origin, physical or mental disability, past or present military service, marital status, gender identification or expression, medical condition or any other protected characteristic as established by law.
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