Director of Facilities - Los Angeles, CA, United States - Planned Parenthood Los Angeles

Description

Planned Parenthood Los Angeles is seeking an experienced Director of Facilities to work at our downtown headquarters office, and all Planned Parenthood Los Angeles (PPLA) locations. ( Electrical/Mechanical/Structural Engineering and/or General Contractor experience preferred )

Reporting to the VP of Facilities & Security, the Director of Facilities is responsible for the day-to-day facility operations involving the maintenance, repair and modification of all PPLA locations including HVAC, plumbing, lighting and electrical systems and equipment and machinery such as generators, elevators, vacuum systems and vehicles. Additionally, this position is responsible for the exterior landscaping and grounds maintenance and overall facility appearance. The Director will supervise and coordinate the work of employees and contractors who repair and maintain building, facility, equipment and machinery. This position is also responsible for maximizing the efficiency, productivity, and customer service orientation of the department. Provide facilities oversight, including high level administrative services, to facilitate best deployment of department resources and excellent vendor performance.

Over one hundred years ago, Planned Parenthood was founded on the idea that everyone should have the information and care they need to live strong, healthy lives and fulfill their dreams. Founded 57+ years ago, Planned Parenthood Los Angeles is one of the largest providers of reproductive health care services in Los Angeles County. The Planned Parenthood Los Angeles (PPLA) team works together to provide high-quality, affordable reproductive health care to women, men, and young people across Los Angeles County. At PPLA, you will discover a culture of like-minded individuals who are eager to make positive contributions to their community and to the Planned Parenthood mission.

All employees of PPLA are defined as Healthcare Workers by current Public Health Orders and are required to be fully vaccinated against COVID-19. Proof of vaccination or an approved exemption must be submitted in order to be eligible for employment consideration.

• Bachelor's Degree in electrical or mechanical engineering or equivalent work experience in facilities management required
• Seven (7) to nine (9)+ years experience in clinical facilities management required, ideally with significant experience supporting multiple locations over a wide geographic area.
• Three (3) to five (5) years of experience in supervisory position.
• Project Management experience preferred.
• Knowledge of all phases of construction including reading blueprints (architectural, mechanical, electrical and plumbing) and building maintenance required.
• Proficiency in MS Office Suite required.
• Certification in OSHA programs and practices strongly preferred.
• Electrical, HVAC, electronic security, and disaster planning experience preferred.
• Demonstrated mechanical and electrical knowledge and repair abilities.
• Ability to demonstrate mature judgment, initiative and critical thinking.
• Outstanding leadership and problem-solving skills.
• Ability to build and motivate an effective, cohesive team determined to improve performance and service to all customers.
• Excellent written and verbal communication skills.
• A proactive customer service philosophy.
• Ability to relate to diverse communities.
• Active team builder and mentor.
• Ability to interface with all types of mechanical and construction contractors.
• Willingness and ability to perform "handy man" functions.
• Ability to manage multiple complicated priorities and tasks.
• Availability to work flexible hours, including weekends and evenings as required.
• Ability and willingness to travel within Los Angeles County.
• Reliable means of transportation for onsite and off-site work.
• If using a personal vehicle to drive for work purposes, a valid CA driver license and current auto insurance in compliance with the minimum requirements of CA vehicle code are required.

• Abortion patients are cared for at each of our health centers, and in part through the administrative, support, and other non-clinical services provided at all PPLA locations, and by all PPLA employees. Supporting these critical services is an essential job duty, and a fundamental responsibility of all employees and contractors.
• Provide guidance and direction to proactively resolve Facilities-related issues in a timely manner.
• Lead the building maintenance activities of the Agency including grounds maintains functions.
• Review work for quality, accuracy, and completeness.
• Perform periodic inspections of facilities and projects and oversees efforts to proactively correct problems.
• Monitor the system of control to ensure that maintenance and supporting contracts are in effect and observed on equipment at all sites and offices.
• Plan and manage upgrade and refurbishment projects for existing locations, coordinating with interdisciplinary teams with diverse interests, as well as managing outside vendors.
• Supervise direct reports: hiring, determining workload and delegating assignments, training, monitoring and evaluating performance, and initiating corrective or disciplinary actions.
• Monitor and evaluate operations, programs, processes and/or practices for quality and cost effectiveness; make recommendations for improvement.
• Responsible for developing and maintaining a Preventative Maintenance Program within the confines of an annual budget. This includes all heating, air conditioning, as well as maintenance and repair of buildings and equipment for all PPLA locations.
• Analyze and monitor facility systems: HVAC, mechanical, lighting, etc.
• Manages contracted services within their area of responsibility and actively monitors performance criteria per scope of work and contractual agreements for contracted services under construction, remodeling, repair work, contract cleaning service and preventative maintenance vendors.
• Oversee acquisition, installation, maintenance and disposition of furniture and equipment.
• Serve as Facilities liaison with Risk Committees dealing with building issues.
• Prepare budgets ,secure estimates and negotiate cost quotes for department, including the utilities energy savings program.
• Maintain up-to-date records for all state and federal regulations.
• Support Risk and Quality Management by proactively communicating identified risks to COO in order to minimize risk when possible.
• Create and implement strategies to minimize the utility utilization of all the centers including electricity and HVAC, to reduce cost and improve services.
• Oversee and manage the beginning of each turn-key project, including details such as space planning, engineering, furniture and design evaluations.
• Responsible for timely implementation of operational capital budgets according to the approved budget amounts including submittals, architectural, engineering, and closeouts.
• Establish and ensure safe environment by performing quarterly safety OSHA audits to all facilities. Maintains knowledge of and oversees compliance with ADA regulations, OSHA and general safety industry standards.
• Oversees the contingency plans to meet needs during power outages, gas leaks, fire and life safety emergencies, including procedures for the operation and post incident evaluation of the facility.
• Lead and provide troubleshooting for all facilities/building issues and assign proper departments and vendors to remedy issues.

• Medical, dental, and vision coverage options for you and eligible dependents
• Free basic life/AD&D policy with additional voluntary coverage options
• Short Term Disability, Critical Illness and Accident policies
• 403(b) Retirement plan with up to 3% employer match
• Medical and Dependent Flexible Spending Account plans
• Public Transportation and Commuter Pre-Tax Reimbursements
• Generous vacation, sick, and holiday benefits
• Hiring range: $139,333 - $167,200 annually (Exempt)

Compensation Philosophy and Position Hiring Range:

At Planned Parenthood Los Angeles we continuously work towards our values of Justice, Equity, Diversity, and Inclusion including with our compensation philosophy. PPLA recognizes that decisions about pay and benefits have significant impact on staff, so we are committed to ensuring all positions are rooted in a description that identifies competencies, duties, responsibilities and qualifications, and that they are compensated equitably which takes into account both internal organizational equity and market compensation data for similar roles.

Equal Employment Opportunity will be afforded to all applicants and other covered persons without regard to protected characteristics, including their perceived protected characteristic. Protected categories include: race (including traits historically associated with race, including but not limited to, hair texture and protective hair styles such as, braids, locs, and twists as examples but not exhaustive list), color, religion or religious creed (including religious belief, observation, practice, dress, and grooming practices), national origin, ancestry, physical or mental disability, medical condition, genetic information, marital status, sex (including pregnancy, childbirth, breastfeeding/chestfeeding, or related medical conditions), reproductive health decision-making, gender, gender identity, gender expression, age (40 years and over), sexual orientation, veteran and/or military status (including past, current or prospective service in the uniformed service), and any other characteristic protected under applicable federal, state or local law. PPLA will consider for employment qualified applicants with criminal histories in accordance with the requirements of Los Angeles Fair Chance Initiative for Hiring.