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Assistant Manager, MQ Accounting and Billings Administration - San Diego, United States - GLOVIS America, Inc.
Description
Assistant Manager, MQ Accounting and Billings AdministrationJob Details
Job Location
Freight Forwarding San Diego - San Diego, CA
Position Type
Full Time
Education Level
4 Year Degree
Travel Percentage
None
Job Shift
1st
Job Category
Freight Forwarding
Description
About Hyundai GLOVIS America Inc.
GLOVIS America, Inc. is a third-party logistics provider headquartered in Irvine, CA.
Since our inception in 2002, we are committed to delivering our customers products via truck, rail, or ocean vessel throughout the U.S., Canada, and Mexico.
Glovis America makes every effort to exceed standards by providing quality service to our customers and vendors of the automotive, freight forwarding, parts distribution, used car, and fuel industries.
We cater logistics strategies and processes to our customers' needs by utilizing the latest information systems and advanced technologies.Summary
The Assistant Manager, Freight Forwarding Administration position is responsible for billing and planning support related invoices for carriers and customer.
They will be in charge of solving all aspects of issues on billing sides (AP/AR) and maintaining upkeep of invoice and proof of delivery processes for outbound deliveries and inbound material shipments.
This position will also be maintaining good relationships between the vendor(s), customers, and other repositioning customers.Responsibilities
Primary
Will be functioning as supporting role of HOT
Supervising team members by mentoring, monitoring and training billing matter (AP)
Most knowledgeable on all aspects of billing system (Glovis SAP, Zuum (inbound/ocean bill) and TMS (outbound))
Acting as key person in between HT team(sales & procurement) and MQ admin team and will be responsible for verifying correct rates and guide team for billing direction (admin and outbound team)
Requires auditing large quantities of invoices (both in and outbound), updating carriers with aging reports for past due payments, and verifying rates
Analyze and review for all dedicated vendor's rate
Process and maintain data for all manual invoices for outbound
Trouble shooting with IT related TMS system errors in invoice issue and request necessary modification
Support to audit accounting book for vendors which served in dedicated movement program (MDD, Trinion and Bail)
Analyze and review all AP accounts and reconciliation whenever there is payment issue
Coordinate and assist for ocean export and repositioning movement (dedicated movement)
Review and process ocean invoices and maintain the ocean invoice summary for AR
Ensure the invoices are paid under the correct account and apply credit on SAP
Review and approve the invoice inquiry by requesting rate verification on TMS
Secondary
Be involved with interfacing TMS (outbound) data to SAP and sending profit & loss report to ops to analyze the rate
Support any special project for upper manager (HOD)
Support HOT with the month-end process (accrual AP and AR amount for outbound)
Tertiary
Combine and send manual pass thru invoice (to costumer) with all supporting docs
Order office stationary and kitchen supplies with HOT
Compensation Range
$85,000- $95,000 per year (Subject to Compensation Study Upon Candidate Selection)
Benefits of Working at Hyundai GLOVIS America Inc.
Medical Insurance
Vision Insurance
Dental Insurance
Health Care & Dependent Care Flexible Spending Accounts (FSA)
Basic Life and AD&D as well as Short-Term & Long-Term Disability
Paid Vacation, Holidays, and Sick leave
Pet Insurance
Hospital and Critical Illness Insurance
Wellness Program and Gym Reimbursement*401(k) with Generous Matching
Referral Bonuses*Auto Allowance*Quarterly Employee Lunches, Summer Refreshments, and Monthly Team Building Activities*Discretionary Bonuses*Tuition Reimbursement
*Benefits may vary by location. All benefits pursuant to Company policy
Qualifications
Skills & Qualifications
Proficient PC skills - Excel, Word, PowerPoint, Outlook, database management systems Required
Strong attention to detail Required
Excellent written and verbal communication skills Required
Strong teamwork, multitasking, and time management skills Required
Organizational and time-management skills Required
Education & Experience
Bachelor's Degree Required
6- 9 Years of Experience in Billing (AP/AR), Logistics and Supply Chain Required
2 Years of Indirect Experience Required
Physical Requirements
Ability to sit in front of a desk and/or in front of the computer for long periods
Repetitive use of hand/grasping product, writing, and typing
Lift up to 20lbs
Carry up to 20lbs
Stand/walk
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job.
Working and Environmental Conditions
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
This position will be located in the
San Diego, CA
office
Communication with employees and field partners will be primarily conducted via phone and email
The above statements are intended to describe the general nature of work performed by employees assigned to this position. They are not intended to be a complete list of all job duties performed by persons in the position.
Glovis America reserves the right to revise or amend duties at any time as the needs of the company and requirements of the job change.
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