- Provide confidential administrative support to legal staff.
- Prepare documents and correspondence requiring knowledge of legal terminology and document formats, such as contracts, briefs, complaints, and motions.
- eFiling in state and federal courts.
- Draft and proofread documents.
- Draft table of contents on briefs.
- Enter attorney time into 3E.
- Manage attorneys' expense reimbursements.
- Maintain attorneys' calendars - Make appointments, assist with coordination of depositions, court hearings, and other meetings. Reserve conference rooms and court reporters.
- Communicate with docketing department to calendar court and filing deadlines.
- Sort, distribute, and prioritize all incoming mail. Prepare outgoing mail/shipping.
- Maintain all client files. Work with records department to complete conflicts checks, open new matters, and close files.
- Book travel arrangements as needed.
- Maintain contact information for attorneys.
- General Office Duties: Faxing, photocopying, scanning, document preparation.
- Adhere to administrative and recordkeeping guidelines to support documentation of activities.
- Provide overflow secretarial support as needed/requested.
- Work closely with other secretarial and administrative support staff (billing associates, internal services personnel, etc.).
- 4+ years business litigation experience.
- Advanced proficiency with Microsoft Office Suite (Outlook, Word, and Excel).
- Strong computer competency and proficiency with firm software and hardware including 3E, Kofax Power PDF, Chrome River, eDockets, and Forms Work Flow.
- Competent knowledge of legal terminology and procedures.
- Proficient in eFiling in state and federal courts.
- Possess a working knowledge of e-discovery procedures.
- Meticulous attention to detail and grammar on professional and internal communication (email/documents/data entry).
- Strong analytical and communication skills.
- Strong organizational skills and ability to prioritize and complete tasks under time constraints.
- Basic ability to operate office equipment such as telephone, copy machine, printer, scanner, fax, and computer; proficient with internet research.
- Accurate typing skills at a minimum level of 60 wpm.
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Litigation Secretary - San Diego, United States - Hahn Loeser & Parks LLP
Description
Duties and Responsibilities:
Qualifications:
The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of essential functions, responsibilities, or requirements. Salary range is $65,000-85,000, to be commensurate with experience.
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