- Work with Production Manager to outline key occupancy dates and layouts.
- Tailor services and personalized assistance to meet the unique needs of each client as they occupy office space
- Coordinate with internal teams and external partners to ensure timely delivery & completion of requests and materials, fostering seamless collaboration.
- Participate in office filming scouts by producing and vetting location options
- Deliver established guidelines and document conditions to ensure space is restored to original condition
- Collaborate closely with finance to issue, track and rectify production accounts
- Lead efforts to assign and track production office parking across the campus and certify users are within limits
- Conduct monthly space assessments to monitor conditions
- Monitor space calibration changes and update applications to reflect new data
- Research and produce reports, documents, and general correspondence to highlight production activity
- Work collaboratively with team members and cross-functional teams leveraging transferable skills to provide additional support based on workload, deadlines, or resource constraints.
- Help create a cohesive and collaborative environment within the department and function as a resource when the manager is unavailable
- Offer general administrative support, handling office inquiries, and performing other clerical duties as required.
- Production Guru- You have extensive experience leading clients and creating a seamless stay on the Lot. Possess an unwavering dedicated to client satisfaction. You are a pro at engineering solutions with a quick turn-around.
- Communicates with ease – You have a way with words; written and verbal
- Customer Service Champion– No request is too big or too small, you put customers and our people first
- Juggler – You know how to manage multiple tasks and priorities and move them all along effectively while keeping stakeholders updated and informed
- Self-starter – You are motivated, can work with minimal guidance, and can identify helpful resources to get the job done
- Impeccable attention to detail– You attract repeat business by your ability to coordinate production schedules and balance multiple clients while staying focused on individual needs.
- 3+ years of proven production experience
- Able to work independently with minimal oversight
- A high-performance team player who operates efficiently and with empathy in a fast paced team-oriented setting.
- Ability to be discreet and maintain confidential information.
- Understanding how to prioritize and respond accordingly in the best interest of the team.
- Flexibility of schedule to service production timelines
- Proficient with Microsoft Excel, Outlook, PowerPoint, and work order management systems such as Archibus & RentalWorks
- Ability to work evenings as needed to accommodate office move schedules and rush requests from productions as needed
- Strong written and verbal communications skills to interact and engage with demanding clients
- Ability to make tough, informed decisions quickly to keep projects on track, using good judgement and accountability
- Customer-focused with excellent customer service skills and a "can-do" attitude
- Bachelor's degree in related field
- Familiarity working in a studio operations environment
- Familiarity with studio production needs and requirements
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Production Coordinator - California, United States - Vantage Point Consulting Inc.
Description
Job Title: Senior Production Office Services Coordinator
Location: Universal City, CA
Duration: 6 Months+
Job Description
What You'll Do:
Let's Talk About You...
What You Must Have:
What Would Make You a Stand-out:
